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Hauling Contract Agreement

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EARTH REMOVAL/HAULING SERVICES CONTRACT

Please note that this Agreement is intended for general use. Your state law may require that additional or different provisions be included for agreements between a homeowner and a contractor for work on the home. In this instance, please consult your local law, local government or legal counsel.

THIS AGREEMENT executed on this the day of , 20 , by and between

(hereinafter "Employer"), and (hereinafter "Contractor").

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Employer hires Contractor, and Contractor agrees to work for Employer under the terms and conditions hereby agreed upon by the parties:

SECTION 1- WORK TO BE PERFORMED

1.1   Term. Employer agrees to hire Contractor, to perform the services and work as stated in section 1.2 of this agreement.

1.2   Duties. Contractor agrees to perform work for the Employer on the terms and conditions set forth in this agreement, as follows:

(a) Remove, haul, and place dirt at the following address:

(b) Packing and arranging dirt as required for the purpose of

(c) Other Details or specifications:

1.3   Completion Date. The work to be performed shall be complete on or before the day of 20 unless extended by Employer, in his/her discretion.

1.4   Liquidated Damages. The following shall be construed as liquidated damages only and shall not in any way be deemed a penalty, but only a reasonable estimate of either the anticipated or the actual loss from breach of this Agreement In the event the work is not performed timely as specified herein, Employer shall be entitled to deduct $ per day from the compensation due contractor as liquidated damages.

SECTION 2 – COMPENSATION

2.1   Compensation. In consideration of all services to be rendered by Contractor to the Employer, the Employer shall pay to the Contractor the sum of $ .

Said compensation shall be paid:

2.2   Withholding. Contractor is an Independent Contractor and shall be responsible for his/her own income taxes, worker’s compensation and other employment taxes.

SECTION 3 - INDEPENDENT CONTRACTOR STATUS

Contractor acknowledges that he is an independent contractor and is not an agent, partner, joint venturer nor employee of Employer. Contractor shall have no authority to bind or otherwise obligate Contractor in any manner nor shall Contractor represent to anyone that it has a right to do so.

SECTION 4 - REPRESENTATIONS OF WARRANTIES OF CONTRACTOR

4.1   Contractor represents and warrants to the Employer regarding the work to be performed as follows:

4.2   Contractor represents that he/she is free to enter into this Agreement, and that this engagement does not violate the terms of any agreement between Contractor and any third party. During the term of the agreement, Contractor shall devote as much productive time, energy and abilities as is needed and necessary to perform the required duties in a timely and productive manner. Contractor is expressly free to perform services for other parties while performing services for Employer.

SECTION 5 - INSURANCE.

Contractor shall obtain and maintain in force, at its own expense, throughout the performance of his/her/its obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Contractor's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:


Contractor agrees to maintain a policy of insurance in the minimum amount of $ , including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Contractor or his employees or agents during the performance of any duties under this Agreement.

(if required by state law).
Contractor agrees to provide worker's compensation insurance for Contractor's employees and agents and agrees to hold harmless and indemnify Employer for any and all claims arising out of any injury, disability, or death of any of Contractor's employees or agents.

for bodily injury and property damage (covering owned and non-owned vehicles).

SECTION 6 - MISCELLANEOUS PROVISIONS

6.1 The provisions of this Agreement shall be binding upon and for the benefit of the heirs, personal representatives, successors and assigns of the parties.

6.2 In the event of a default under this Agreement, the defaulted party shall reimburse the non-defaulting party or parties for all costs and expenses reasonably incurred by the non-defaulting party or parties in connection with the default, including without limitation, attorney's fees. Additionally, in the event a suit or action is filed to enforce this Agreement or with respect to this Agreement, the prevailing party or parties shall be reimbursed by the other party for all costs and expenses incurred in connection with the suit or action, including without limitation, reasonable attorney's fees at the trial level and on appeal.

6.3 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

6.4 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

6.5 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and it supersedes all prior contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all parties.

6.6 If any provision of this Agreement is held unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect.

6.7 Contractor agrees to indemnify, defend, and hold Employer and his/her/their successors, officers, directors, agents and employees harmless from any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (including attorneys' fees) arising out of, or in connection with any breach of this Agreement by Contractor.

6.8 Employer may terminate this Agreement at any time by providing days’ written notice to Contractor. In addition, if Contractor fails or refuses to comply with the policies or reasonable directives of Employer, is guilty of serious misconduct in connection with his/her/their performance hereunder, or materially breaches any provisions of this Agreement, Employer may at any time and in its sole discretion terminate the engagement of Contractor immediately and without prior written notice.

6.9 Contractor shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the express written prior consent of Employer.

6.10 Contractor agrees to indemnify and hold harmless Employer against loss or threatened loss or expense by reason of the liability or potential liability of Employer for or arising out of any claims for damages including but not limited to bodily injuries, death, or damage to property due to any act or omission of Contractor, its employees, or agents arising out of this agreement.

WITNESS OUR SIGNATURES, this the day of , 20 .

EMPLOYER

CONTRACTOR

Enter text✕

What a Hauling Contract Agreement Is

A Hauling Contract Agreement is a written arrangement between a carrier (truck owner-operator, trucking company, or subcontractor) and a shipper or broker that defines the terms for transporting goods. It documents service scope, pickup and delivery points, schedules, freight classification, declared value, insurance and liability limits, payment rates and terms, claims procedures, and rules for subcontracting. The agreement creates actionable rights and duties for parties, supports insurance and indemnity claims, and serves as the principal evidence of agreed commercial and operational obligations in logistics and transportation.

Why a Clear Hauling Contract Benefits Both Parties

A precise hauling contract reduces ambiguity, allocates risk, protects against cargo loss, and preserves payment and lien remedies. Signed terms make insurance, claims, and dispute resolution more straightforward and support enforceability under ESIGN and UETA when executed electronically.

Why a Clear Hauling Contract Benefits Both Parties

Who Typically Uses This Agreement

Carriers, shippers, freight brokers, logistics managers, and subcontractors use this agreement to document responsibilities, pricing, and insurance obligations before transport begins.

  • Freight carriers: record service scope, rates, insurance, and cargo liability limits.
  • Shippers: specify pickup/delivery details, packaging, declared value, and payment terms.
  • Brokers/dispatchers: verify carrier authority, insurance, and scheduling permissions before tender.

Assign signature authority and designate claim contacts and notice recipients to speed communications and avoid disputes.

Core Elements to Include in a Professional Hauling Contract

A comprehensive hauling contract groups operational details, commercial terms, liability and insurance language, and administrative provisions so both sides know expectations and remedies.

Parties

Identify full legal names, business entity types, and mailing addresses for carrier, shipper, and any broker or subcontractor, plus contact and billing details.

Scope

Define pickup/delivery locations, commodity description, packaging responsibilities, special handling needs, routing authority, and permitted subcontracting rules for route assignments.

Compensation

Specify rate structure, fuel surcharges, accessorial charges, invoicing cadence, payment terms (e.g., Net 30), and late payment interest or collection cost allocation.

Liability

Set cargo liability limits, carrier legal liability, declared value procedures, and deductibles; include claim notice timing and documentation requirements.

Insurance

Require certificates of insurance, minimum coverage amounts for cargo and auto liability, naming parties as additional insured where appropriate, and COI delivery timeframe.

Dispute Handling

Include governing law, forum selection or arbitration clause, indemnification, and limits on consequential damages to manage legal exposure effectively.

Required Information and Standard Fields

Carrier Legal Name: Exact entity name
Shipper Legal Name: Exact entity name
Pickup Address: Street, city, state, ZIP
Delivery Address: Street, city, state, ZIP
Freight Description: Commodity, weight, pallets
Payment Terms: Net terms or prepaid

Step-by-Step: How to Complete the Agreement

Follow these steps to fill, review, sign, and store a hauling contract so it becomes an enforceable record for both parties.

  • 01
    Prepare Draft: Enter parties, routes, freight details, and pricing.
  • 02
    Review Risk Terms: Confirm insurance, liability caps, and indemnity language.
  • 03
    Accept Amendments: Negotiate rates, accessorials, and delivery windows.
  • 04
    Sign and Archive: Execute signatures, capture audit trail, and retain originals.

How to Configure an Online Signing Workflow

A consistent digital workflow helps reduce signing friction and preserves authentication and audit information for the agreement.

Field Configuration
Signature Field Required; signer must date on signature
Initials Field Use for page-by-page initialing where needed
Conditional Clauses Show additional fields if declared value exceeds threshold
Authentication Use email link or SMS code; consider KBA for higher risk

Where to Send the Finished Agreement and Typical Routing

After signing, route the executed agreement to all parties, underwriting or claims teams, and internal contract administrators.

  • To Carrier: Send signed copy to carrier operations and driver
  • To Shipper: Deliver signed copy to shipper procurement and billing
  • Insurance: Provide COI to insurer and risk team if requested
  • Archive: Store final PDF and audit trail in records system

Digital Signing and eSubmission Requirements

Choose an eSignature platform that captures signer intent, provides a secure audit trail, and supports the authentication level your workflow requires.

  • Authentication: Email link or SMS code
  • Audit Trail: IP, timestamp, and action log
  • File Formats: PDF and DOCX supported

Ensure the platform supports ESIGN/UETA compliance, optional RON or notary workflows if notarization is required, and integrations with storage or TMS systems for long-term retrieval.

Key Timelines and Deadlines to Track

Monitor operational and administrative deadlines built into the agreement to preserve rights and meet notice windows.

Service Effective Date:

Date when performance obligations begin

Payment Due Date:

Net terms measured from invoice date

Claim Notice Window:

Time allowed to report loss or damage

Insurance COI Expiry:

Verify ongoing coverage before dispatch

Contract Renewal:

Notice period required for nonrenewal or changes

Common Mistakes When Preparing a Hauling Contract

  • Using informal or shorthand party names that mismatch insurance records and cause coverage disputes.
  • Failing to specify freight classification, packaging, or declared value which complicates claims and limits recoveries.
  • Omitting an explicit bills-of-lading or tendering procedure that leaves pickup and delivery responsibilities unclear.
  • Neglecting to require current certificates of insurance and additional insured endorsements before tendering loads.

Penalties and Risks of an Incorrect or Missing Agreement

Breach Damages: Monetary damages and lost profits
Cargo Loss Liability: Full replacement costs possible
Insurance Gaps: Claims denied without proper COI
Late Payment: Collection costs and interest
Regulatory Penalties: FMCSA fines or compliance actions
Evidence Loss: Weaker position in litigation

Real-World Examples of Online Contract Execution

These customer examples illustrate practical benefits of digitizing contract workflows while preserving compliance and security controls.

Martin Properties — Tim Martin

I can process and execute all of these documents online with 100% compliance and built-in security.

  • Tim Martin notes quick, compliant execution.
  • The result was faster contract turnaround for property and transport vendors and fewer in-person signings, reducing administrative delay and improving recordkeeping.

BIS — Dan Rotelli

We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance.

  • Dan Rotelli emphasizes compliance.
  • Standardized, auditable execution reduced contract disputes and improved handoff between operations and legal teams.

Practical Tips for Accurate and Efficient Completion

Adopt consistent drafting, review, and signing practices to reduce errors and accelerate approvals across carrier and shipper operations.

Standardize Templates
Use a single approved template for common lanes and loads to reduce negotiation time, ensure consistent risk allocation, and make insurance verification routine and efficient.
Require COIs Upfront
Collect certificates of insurance and endorsements before tendering loads; confirm effective dates cover the transport window and name necessary additional insureds.
Define Claims Steps
Spell out claim notice timing, documentation, inspection rights, and payment procedures so both parties can respond quickly and preserve evidence.
Use Digital Audit Trails
Capture timestamps, IP addresses, and signer authentication to support enforceability and speed dispute resolution without increasing administrative overhead.

Comparing eSignature Options for Executing Hauling Contracts

Basic pricing and capability differences matter when selecting a platform for high-volume transport contracts; signNow is shown first for comparison across typical vendor metrics.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions about Hauling Contract Agreements

Common user questions focus on enforceability, notarization, signatures, insurance proof, cancellation, and record retention for hauling contracts.


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