When is the disclosure required?

The disclosure is required for most residential properties built before 1978 that are sold or leased and covered by federal rules. Provide the EPA pamphlet and any known reports before contract execution to meet federal obligations.

Does Indiana require notarization?

Notarization is not generally required by federal lead disclosure rules and Indiana does not typically require notarization for this disclosure; however, parties may choose notarization for added evidentiary weight.

What if no records exist?

If no records or reports exist, state that explicitly on the form. Avoid speculative statements; document the seller's knowledge and any reasonable steps taken to locate records.

Can the disclosure be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are satisfied.

How long should I keep signed copies?

Maintain signed disclosures with the transaction file for at least three years from filing or closing per IRS retention benchmarks, and longer if state law or industry rules require it.

What if a buyer finds lead after closing?

Post-closing discovery may lead to claims for nondisclosure if the seller knew and failed to disclose. Retaining accurate signed disclosures and attachments reduces litigation risk and documents seller knowledge.

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Indiana Lead Based Paint Disclosure

Indiana Lead Based Paint Disclosure

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the Indiana Lead Based Paint Disclosure Is

The Indiana Lead Based Paint Disclosure is a written statement used when selling or leasing residential property built before 1978 to inform buyers or tenants about known lead-based paint hazards and available records. It satisfies federal disclosure obligations under the Residential Lead-Based Paint Hazard Reduction Act and accompanying EPA/HUD rules (24 C.F.R. Part 35) and documents delivery of the EPA pamphlet on lead safety. The form records seller or lessor knowledge, any available inspection or remediation reports, and provides space for signatures and dates from both parties.

Why this disclosure matters for Indiana transactions

The disclosure protects buyers, tenants, and sellers by documenting whether lead hazards are known and whether reports or treatments exist. It is required for federally covered housing built before 1978 and supports compliance with federal and local rules while reducing future liability.

Who typically completes and receives the disclosure

Parties and professionals who handle property transfers should review and complete the disclosure before offers or leases are finalized.

Sellers and lessors: Provide known information, attach reports, and sign to certify accuracy before closing or move-in.
Buyers and tenants: Review the disclosure, acknowledge receipt of the EPA pamphlet, and sign to confirm awareness.
Real estate professionals: Brokers and agents ensure the form is completed and maintained with transaction records.

Maintain a signed copy in the transaction file; this record supports compliance with federal rules and provides evidence of notice.

Key components included in the disclosure

A complete Indiana Lead Based Paint Disclosure contains specific fields and attachments that document prior testing, treatment, and the transfer of information to the buyer or tenant.

Property

Street address, unit number, city, and ZIP to identify the covered housing clearly within the transaction record.

Age of Home

Year of construction or estimated age to determine applicability for properties built before 1978.

Known Risks

Seller or lessor statements about known lead-based paint or hazards, including brief description of areas affected.

Records and Reports

Space to list and attach lead inspection, risk assessment, or clearance reports and dates of those documents.

EPA Pamphlet

Confirmation that the EPA pamphlet "Protect Your Family From Lead In Your Home" was provided to the buyer or tenant.

Signatures

Signature blocks for seller/lessor, buyer/tenant, agent, and dates to evidence delivery and receipt of disclosures.

Step-by-step: completing the disclosure before closing

Follow these sequential steps to prepare, disclose, and store the signed document for an Indiana residential transaction.

01

Gather records: Collect inspection and remediation reports before filling the form.
02

Complete form: Fill property details, known information, and attach reports.
03

Provide pamphlet: Deliver the EPA pamphlet and note the delivery date on the form.
04

Sign and retain: Obtain signatures and retain a copy in the transaction file.

Customizing an online disclosure workflow

When using an eSignature platform, configure fields, attachments, and signer order to match the disclosure requirements.

Field mapping	Create required text, checkbox, and date fields for each disclosure element.
Attachment settings	Allow upload for inspection reports and require attachment before signing.
Signer order	Set seller/lessor to sign first, then buyer/tenant, then agent.
Authentication	Use email verification or SMS code for signer attribution.
Audit trail	Enable automatic audit logs for timestamps and IP addresses.

Where to send and store the completed disclosure

Signed disclosures should be distributed and retained according to transaction roles and recordkeeping rules.

Buyer/Tenant copy: Send a signed PDF to the buyer or tenant for their records.
Seller/Lessor file: Store a signed copy in the seller's permanent transaction file.
Brokerage/Agent: Place a copy in the brokerage transaction folder for compliance.
Closing agent: Provide the disclosure to the closing agent or title company as needed.

Digital signing and platform needs

Use a platform that supports fillable PDFs, attachment requirements, audit trails, and secure storage when e-signing disclosures.

File formats: PDF and DOCX supported.
Authentication: Email, SMS, or stronger MFA.
Audit trail: Timestamp and IP logging.

Confirm the platform complies with ESIGN and UETA for enforceability, preserves a reproducible copy, and maintains access controls; consider HIPAA safeguards if health data appears in attached reports.

Timing rules and when to deliver disclosures

Deliver the disclosure and EPA pamphlet early enough for the buyer or tenant to review before commitment; federal rules impose pre-contract disclosure obligations for covered properties.

Before sale or lease:

Provide disclosure prior to execution of lease or purchase contract.

During negotiation:

Record delivery dates; allow time for review and inspections.

Inspection windows:

Buyer may request lead inspection per contract contingencies.

Closing:

Ensure signed disclosure is part of closing documents.

Record retention:

Keep signed copies with transaction records for the required retention period.

Key transaction milestones for disclosure handling

Track milestones from listing through post-closing to ensure disclosure obligations are met and records retained.

01

Listing Prepared

Gather age and reports before listing to assess disclosure needs.

02

Offer Phase

Provide completed disclosure to prospective buyers or tenants.

03

Inspection & Repair

Coordinate any lead inspections or remediation and update the disclosure.

04

Closing & Storage

Include the signed disclosure in closing packet and retain a copy in records.

Common mistakes to avoid when preparing the disclosure

Failing to attach inspection or remediation reports that the seller already possesses, which leaves questions about completeness and due diligence.
Using ambiguous language like "no known hazards" without clarifying the scope of the seller's knowledge or the dates of any inspections.
Omitting signatures or dates, or keeping only unsigned drafts in the file; unsigned forms typically fail to prove delivery or consent.
Relying on outdated or incomplete records without verifying whether subsequent work or testing occurred before transfer.

Consequences of incorrect or missing disclosures

Civil Liability: Buyer or tenant claims for nondisclosure.

Contract Risk: Contract rescission or damages.

Regulatory Exposure: Federal compliance inquiries or enforcement.

Closing Delays: Missing documentation can stall transactions.

Reputational Harm: Brokerage credibility loss.

Recordkeeping Penalties: Fines for failing to maintain required records.

eSignature vendor comparison for lead disclosure workflows

Compare common vendor features relevant to lead disclosure workflows; signNow appears first as the initial vendor column per layout rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical tips for accurate and efficient completion

Adopt these best practices to reduce errors, speed review, and preserve enforceability of the disclosure.

Start early and gather records

Collect property age, inspection reports, and remediation certificates before listing; early collection prevents last-minute surprises and supports transparent communication with buyers or tenants.

Use consistent date formats

Enter all dates as MM/DD/YYYY on every attached report and the disclosure itself to avoid ambiguity in timelines and compliance checks during closing.

Attach source documents

Upload clear PDF copies of any inspection, risk assessment, or clearance documents; label attachments with dates and authoring laboratory or inspector name for traceability.

Preserve an audit trail

When using eSignature, enable audit logs with timestamps, IP addresses, and delivery receipts to demonstrate delivery and signer attribution in any future dispute.

Essential data fields to include in the form

Property Address: Full street address

Year Built: Four-digit construction year

Seller Statement: Known lead information

Report List: Inspection filenames/dates

Pamphlet Delivered: Delivery date

Signatures: All parties signed and dated

Who can sign the disclosure

Seller

The property owner or an authorized representative signs to certify knowledge and to confirm delivery of all known records. If an entity owns the property, sign using the legal entity name and include the signer's title and authority to bind the entity.

Buyer/Tenant

The purchaser or lessee signs to acknowledge receipt of the disclosure and EPA pamphlet. Where multiple buyers or tenants exist, each adult who will occupy or hold title should sign or initial as required by the contract.

Real-world examples of how disclosures are used

These scenarios illustrate common transaction workflows and documentation outcomes involving lead disclosures.

Residential Sale Example

A seller discovered a 1995 inspection showing no lead hazards and attached the report to the disclosure

The buyer reviewed the report during inspection contingency and waived further testing
The signed disclosure and attached report were retained in the closing file and provided to the lender for underwriting documentation.

Rental Property Example

A landlord leasing a pre-1978 duplex provided the EPA pamphlet and completed the disclosure before the lease was signed

The tenant requested a lead-risk assessment, which the landlord scheduled and later attached
The executed disclosure and lab clearance formed part of the tenant file and informed maintenance scheduling.

Frequently asked questions about the Indiana Lead Based Paint Disclosure

Answers to common questions about when to use the form, who signs, and how to document inspections or remediation.

Need help? Contact support

When is the disclosure required?
The disclosure is required for most residential properties built before 1978 that are sold or leased and covered by federal rules. Provide the EPA pamphlet and any known reports before contract execution to meet federal obligations.
Does Indiana require notarization?
Notarization is not generally required by federal lead disclosure rules and Indiana does not typically require notarization for this disclosure; however, parties may choose notarization for added evidentiary weight.
What if no records exist?
If no records or reports exist, state that explicitly on the form. Avoid speculative statements; document the seller's knowledge and any reasonable steps taken to locate records.
Can the disclosure be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are satisfied.
How long should I keep signed copies?
Maintain signed disclosures with the transaction file for at least three years from filing or closing per IRS retention benchmarks, and longer if state law or industry rules require it.
What if a buyer finds lead after closing?
Post-closing discovery may lead to claims for nondisclosure if the seller knew and failed to disclose. Retaining accurate signed disclosures and attachments reduces litigation risk and documents seller knowledge.

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