Establishing secure connection…Loading editor…Preparing document…

Information Request Oregon Secretary of State

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

INFORMATION REQUEST

FOLLOW INSTRUCTIONS

THE ABOVE SPACE IS FOR FILING OFFICE USE ONLY

1. DEBTOR'S NAME to be searched: Provide only one Debtor name (1a or 1b) (use exact, full name; do not omit, modify, or abbreviate any part of the Debtor's name)

OR

2. INFORMATION OPTIONS relating to UCC filings and other notices on file in the filing office that include the Debtor name identified in item 1:

Select one of the following two options:

Select one of the following two options:

Record Number
Date Record Filed (if required)
Type of Record and Additional Identifying Information (if required)

3. ADDITIONAL SERVICES:

4. DELIVERY INSTRUCTIONS (request will be completed and mailed to the address shown in item C unless otherwise instructed here):

Specify desired method here (if available from this office); provide delivery information (e.g., delivery service's name, addressee's account #with delivery service, addressee's phone #, etc.)

FILING OFFICE COPY (1) — INFORMATION REQUEST (Form UCC11) (Rev. 07/19/12)

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What the Information Request Oregon Secretary of State Is

The Information Request Oregon Secretary of State is a formal request used to obtain official records or confirm details held by the Oregon Secretary of State’s office, typically about business entities, filings, or regulatory records. It documents the requester, the subject entity or matter, specific records sought, and a delivery preference. The form helps the Secretary of State identify and locate responsive records, confirm identity when necessary, and provide a consistent record for tracking requests and responses. Use clear descriptions and reference numbers to speed processing and reduce follow-up.

Why an organized information request matters

A complete, well-structured Information Request Oregon Secretary of State reduces processing delays, minimizes follow-up questions, and creates an auditable record of what was requested and when. Clear requests help the office locate records faster, reduce the risk of incomplete responses, and support legal or compliance needs.

Why an organized information request matters

Step-by-step: completing the form

Follow these sequential steps to prepare and submit an accurate Information Request Oregon Secretary of State.

  • 01
    Identify records: Describe the specific documents, filings, or entity details you need.
  • 02
    Provide requester info: Enter your full name, organization, contact phone, and email.
  • 03
    Select delivery: Choose email, postal mail, or certified copy and include address.
  • 04
    Sign and date: Sign (electronic or handwritten) and include the request date.

What a professional Information Request includes

A complete request is structured so staff can locate records without follow-up. Include identification, a clear scope, and delivery instructions.

Header

A concise title and date that identify the submission as an Information Request to the Oregon Secretary of State and establish the filing date for processing and response tracking.

Requester details

Full name, organization, mailing and email addresses, and daytime phone are included so staff can contact you for clarifications or send certified copies.

Subject identification

Entity name and Secretary of State entity number, if known; include related aliases or DBA names to avoid mismatches.

Scope of records

A precise list of requested records with date ranges, form types, or filing numbers to narrow search results and reduce processing time.

Attachments

Attach any supporting documents that prove entitlement or clarify the request—examples: power of attorney, court order, or written authorization.

Signature and declaration

Signature, printed name, title, and date. If submitting electronically, indicate consent to electronic records per ESIGN when applicable.

Required data elements at a glance

Entity name: Full legal name
Entity number: SOS filing or UBI
Requester contact: Phone and email
Record details: Document types/dates
Delivery method: Email or postal
Signature: Signed and dated

Typical timelines and processing expectations

Processing times depend on scope, request complexity, and office workload; plan for standard and extended timelines.

Initial review:

1–3 business days

Simple requests:

3–10 business days

Complex searches:

2–4 weeks

Certified copies:

Additional 3–10 days

Expedited requests:

Subject to extra fees and availability

How to configure an online submission

When submitting electronically, set authentication and field rules to match the request’s sensitivity and evidentiary needs.

Field Configuration
Authentication Email link or SMS code
Required fields Requester and entity identifiers
Attachments PDF preferred; max size limits apply
Retention Store copies for audit trail

Where to send or file your request

You can submit requests to the Secretary of State through official channels; choose the method that meets your need for speed, certification, or record retention.

  • Online portal: Submit via the Secretary of State’s authorized web filing system
  • Mail: Send printed request for certified copies by post
  • In person: Deliver to an office desk for immediate intake
  • Fax or email: Accepted by some divisions; verify before sending

Digital submission and file format guidance

Use standard, nonproprietary formats and platforms supported by the Secretary of State and your organization for best compatibility.

  • File formats: PDF, DOCX accepted
  • Integrations: Salesforce, Microsoft 365, NetSuite
  • Storage: Cloud or local with encryption

How an Information Request compares with a public records request

Understanding the distinction helps you choose the correct form and anticipate different processing rules and disclosure scopes.

Criteria Information Request Public Records
Primary purpose entity data broad disclosure
Typical scope specific filings agency-wide records
Authentication requester id varies by request
Response type certified copies redacted or full

Vendor comparison for eSignature when submitting or signing requests

Common vendor options for electronic signing and delivery are compared below. signNow is listed first per vendor-ordering guidelines.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common mistakes to avoid

  • Vague record descriptions that force broad searches and delay fulfillment.
  • Missing entity identifiers such as the SOS number, producing mismatched results.
  • Incorrect delivery address or omitted email that prevents receipt of certified copies.
  • Submitting unsigned or undated requests that require staff follow-up for validation.

Risks and possible consequences of errors

Processing delay: Searches take longer
Additional fees: Expedited or rework charges
Denied access: Improper authorization
Legal exposure: Incorrect reliance on records
Audit issues: Missing documentation
Tax impact: Compliance gaps

Who typically files these requests

Several user groups commonly prepare Information Request Oregon Secretary of State submissions.

  • Business owners or officers seeking certified copies or status confirmations for loans, compliance, or transactions.
  • Attorneys and paralegals requesting records for litigation, due diligence, or corporate matters.
  • Researchers, journalists, or third parties requesting public entity information for verification or reporting.

Tailor supporting documents and authentication to the filer’s role to avoid delays and satisfy disclosure rules.

Who can sign and why it matters

Authorized Officer

An authorized corporate officer or registered agent should sign when requesting entity-level records because their signature confirms authority and reduces the need for additional proof.

Third-Party Representative

If a lawyer or agent files on behalf of another, include a power of attorney, signed authorization, or court order to verify entitlement and permit release of certified documents.

FAQs — common questions about Information Request Oregon Secretary of State

Answers to frequent questions about form use, authentication, e-signing, and response expectations for requests submitted to the Secretary of State.


Need help? Contact support

Explore Templates

Discovery Interrogatories Petition to Modify Divorce Decree Mississippi Justice Court Summons
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.