Prepared by U.S. Legal Forms, Inc.
Copyright - U.S. Legal Forms, Inc.
STATE OF KANSAS
INCORPORATION PACKAGE
FOR-PROFIT CORPORATION
Control Number: KS-00INC
The contents of this package are as follows:
1. Statutory Reference
2. Introduction
3. Forms List
4. Notes on Downloading the Forms
5. Notes on Completing the Forms
6. Instructions and Steps
7. Accessories
8. Disclaimer
INCORPORATION PACKAGE
– BUSINESS CORPORATION
STATE OF KANSAS Electronic Version
STATUTORY REFERENCE
Kansas Statutes Annotated: Chapter 17- Corporations
You may view all statutes referenced within, here:
http://www.kslegislature.org/cgi-bin/statutes/index.cgi
Introduction
There are two basic types of corporation. Most small businesses that form a corporation form an
“S” corporation where profits pass through to the owners, and are not doubly taxed as with a “C”
corporation. Most of the information below applies to both types of corporations, e xcept where
specifically mentioning double taxation. A special section on “S” c orporations follows the
general information.
A corporation is considered by law to be a unique business entity, separat e and apart from those
who own it. The owners of a corporation are its shareholders. The shareholders e lect a board of
directors to oversee the major policies and decisions. The board of direct ors elects the officers
and is responsible for the management and policy decisions of the corporati on. The dealings of
the corporation are carried out by the officers and employees of the corporat ion under the
authority delegated by the directors of the corporation.
To be incorporated an Incorporator must draft legal documents and, file the docume nts with the
appropriate government agency, usually the Secretary of State, and pay the required fees. In
order to maintain corporate status, certain formalities must be observe d, such as annual meetings
must be held, corporate minutes of the meetings must be taken, officers must be appointed, and
shares must be issued to shareholders. The corporation should issue stock to i ts shareholders and
keep adequate capitalization on hand to cover any foreseeable business debts.
The shareholders must agree on the following to create a corporation:
* The name of the business.
* The total number of shares of stock the corporation can issue (known as "authorized shares").
* The number of shares of stock each of the owners will buy.
* The amount of money or other property each owner will contribute to buy shares of stock.
* The business in which the corporation will engage.
* Who will manage the corporat ion (i.e., who will be the corporation’s directors and officers).
The shareholders must then prepare and file articles of incorporation, a
certificate of
incorporation/formation or like document with the corporations department of the state in which
they want to incorporate. This document includes the name of your corporation, t he
corporation's address, a "registered agent" (the person to be contacted by an y member of the
public who needs to speak to someone about the corporation, accepts official documents on
behalf of the corporation), in some states, the names of the corporation's direct ors and other
information kept on file by the state corporation department. Most stat es charge an initial fee for
filing the corporate documents and an annual fee for allowing the corporation to continue. These
fees are sometimes based upon the number of shares of stock authorized and t he par value of the
stock. Each state has its own rules and schedule of fees. The proper forms for your chosen
state are included in this package.
State rules on naming corporations vary, but generally:
* The name cannot be the same as another corporation on file with the corporations office.
* The name must end with a corporate designator, such as "Corporation," "Incorporat ed,"
"Limited," or an abbreviation of one of these words (Corp., Inc. or Ltd.).
* The name cannot contain certain words prohibited by the state, such as Ba nk, Cooperative,
Federal, National, United States or Reserve.
Specific rules for naming your corporation are included in this package.
Your state's corporations department can tell you how to check if your propose d name is
available for your use. Often, for a small fee, you can reserve your c orporate name for a short
period of time until you file your articles of incorporation. Incorporation will not protect you
from another company or corporation using your name. It will prevent another bus iness from
incorporating using the same name or a name that could confuse the identi ty of the two separate
companies, but it is the responsibility of the corporation to protect its g ood name and reputation.
It is common practice to register a trade name as a service mark or trademark in order to protect
the name from being used in your line of business.
The directors must hold an initial board meeting to see to a few c orporate formalities and make
some important decisions. At this meeting, directors usually:
* Set the corporation's fiscal or accounting year
* Appoint corporate officers
* Adopt the corporate bylaws
* Authorize the issuance of shares of stock, and
* Adopt an official stock certificate form and corporate seal.
SEPARATE ENTITY STATUS AND LIMITATION OF LIABILITY
Although a corporation is not a "citizen" under the privileges and immunities
clause of the
Fourteenth Amendment to the U.S. Constitution, a corporation may exercise some of the
constitutional protections granted to natural persons, such as the right to due process and equal
protection, free speech, and the right to be represented by an attorney. Howev er, because a
corporation faces no risk of incarceration, it has no right to appointed counsel if it cannot afford
to retain private counsel.
Because the corporation is a legal entity separate from its owners, it will need a separate bank
account and separate records.
One of the main advantages of the corporate business structure is that the owners/shareholders
are shielded from individual liability for the debts of the corporation. H owever, when corpora te
formalities are not observed, shareholders may be held personally liable for corporate debts. For
example, if an undercapitalized corporation is created, funds are commingled w ith employees
and officers, stock is never issued, meetings are never held, or other co rporate formalities
required by your state of incorporation are not followed, a court or the IRS may " pierce the
corporate veil", finding no valid separate corporate exists, and hold the shareholders personally
liable for corporate debts.
Also, if the shareholders "guarantee" the obligations of the corporation in order to borrow money
or to rent space, for example, then they are legally responsible for the obligations guaranteed. If
the shareholders make loans to the corporation and the business fails, t heir loans may be paid off
only after the other loans of the corporation are paid.
BOARD OF DIRECTORS
The board of directors elect the president and are responsible for the manag ement and policy
decisions of the corporation. In a few instances, such as amendment to the articles of
incorporation, sale of substantially all of the corporate assets, the merger or dissolution of the
corporation, etc., shareholders are required to approve the actions of the board of directors. A
corporate director is generally elected by the shareholders. Each director m ust attend meetings of
the board, which must be held no less than once a year. Each direct or on the board is given one
vote; usually the vote of a majority of the directors is sufficient to approve a decision of the
board. Directors must make sure that major corporate actions are clearl y written and were taken
behalf of the corporation. Directors may be paid for their services, althoug h payment is not
required. Directors have a fiduciary responsibility to the shareholders to keep their best interests
in mind.
OFFICERS
Corporate officers are elected by the Board of Directors and are responsible f or conducting the
day- to-day operational activities of the corporation. Corporate officers usually co nsist of the
following: a President, Vice-President, Secretary, and Treasurer, though one person may hold
more than one office. Terms of directors often are for more than one year and
are staggered to
provide continuity. Shareholders can elect themselves to be on the board of directors.
BYLAWS
The bylaws of a corporation are the internal rules and guidelines for the day-to-day operation of
a corporation, such as when and where the corporation will hold directors' and shareholde rs'
meetings and what the shareholders' and directors' voting requirements are . Typically, the
bylaws are adopted by the corporation's directors at their first board m eeting. They may specify
the rights and duties of the officers, shareholders and directors. They may also speci fy how the
company may enter into contracts, transfer shares, hold meetings, pay div idends and make
amendments to corporate documents. They may specify a fiscal year, how the c orporate seal is to
be used and which offices are required. Most states do not require bylaws to be filed with the
state office.
STOCK
Shares must be issued to those individuals who will be owners of the corpora tion. This is also
the case even if only one individual will own the corporation. Ownership of a corporation can be
transferred by sale of all or a portion of the stock. Additional owners ca n be added either by
selling stock directly from the corporation or by having the current owner s sell some of their
stock. Small businesses that are corporations are often owned by a sm all group of shareholders
who all work in the business. Often these shareholders formally agree to certain restrictions on
the sale of their shares, so they can control who owns the corporation.
Shares may either be common or preferred shares. “Par value” is the min imum price for which
each share may be sold. For a company with shares of “no par value,” the board of directors sets
the minimum value for which a share may be sold. The sale of shares raises capital for the
corporation, allowing corporate funds to remain separate from individual share holders’ or
directors’ funds. There is no minimum number of shares that must be issued but a company may
only issue the maximum number of shares approved in the articles of incorporation or as
amended.
A dividend must be paid equally to all shares of common stock and is us ually expressed as an
amount per share, such as "$5 per share." The board of directors decides whethe r dividends shall
be paid. If dividends are not allowed in any given period, a shareholder has no right to any of the
money the corporation's business has made (except as an employee receiving a salary or wa ges).
Securities laws are meant to protect investors from unscrupulous business o wners. These laws
require corporations to follow certain procedures before accepting investme nts in exchange for
shares of stock (the "securities"). Technically, a corporation is requir ed to register the sale of
shares with the federal Securities and Exchange Commission (SEC) and its state securities
agency before granting stock to the initial corporate owners (shareholders). Many small
corporations are exempted from the registration process under federal and sta te laws. For
example, SEC rules don't require a corporation to register a "private offering," which is a non -
advertised sale of stock to either: a limited number of people (gene rally 35 or fewer), or those
who, because of their net worth or income earning capacity, can reasonably
be expected to take
care of themselves in the investment process.
TAXATION
A corporation is a separate legal and tax entity from the owners. A corpora tion pays taxes at its
own corporate income tax rates and files its own corporate tax forms ea ch year (IRS Form 1120).
The “EIN” (also called tax ID number) is assigned to corporations for taxa tion purposes. The
Federal Tax I.D. number of a corporation is the equivalent of the social s ecurity number o f an
individual . An EIN is needed to open a bank account and establish corporate credit.
The corporation must file its own income tax returns and pay taxes on it s profits. The
corporation must report all income it has received from its business and may deduct certain
expenses it has paid in conducting its business.
Dividends paid to shareholders by the corporation are taxed to each sharehol der individually.
This is why there is said to be a "double tax" on corporations. Generally, the corporation is ta xed
for its own profits; then, any profits paid out in the form of dividends are taxed again to the
recipient as dividend income and the individual shareholder's tax rate. Ho wever, most small
corporations rarely pay dividends. Rather, owner-employees are paid salarie s and fringe benefits
that are deductible to the corporation. The result is that only the employee-owners end up payin g
any income taxes on this business income and avoid double taxation.
CORPORATE LIFE SPAN
As a separate legal entity, a corporation is capable of continuing i ndefinitely. Its existence is not
affected by death or incapacity of its shareholders, officers, or directors or by transfer of its
shares from one person to another. If an owner dies or wishes to sell his or he r interest, the
corporation will continue to exist and do business.
DISADVANTAGES
The primary disadvantage to a corporation is double taxation (but see “S ” Corporations, below).
Profits of a corporation are taxed twice when the profits are distribute d to shareholders as
dividends. They are taxed first as income to the corporation, then as income to the shareholder.
All reasonable business expenses such as salaries are deductions ag ainst corporate income and
can minimize the double tax.
There is more complexity and expense with forming a corporation. There are more extensive
record keeping requirements. Corporations must observe corporate formalities such as holding
(and taking minutes of) annual shareholder and director meetings and document ing important
directors' decisions. Also, corporations must file and pay taxes on a sepa rate corporate tax return
and must set up a double-entry bookkeeping system to record business transac tions, complete
with daily journals and a general ledger. Operating a corporation across st ate lines often requires
the corporation to qualify to do business in the other state.
“S” CORPORATIONS
An S corporation combines the limited liability of a corporation and the "pass-through" tax-
treatment of a partnership. It is a business structure suited to sm all business owners who want
the continuity and liability protection of a corporation but wish to be taxed as a sole
proprietorship or partnership. S corporation status is appropriate for:
* Companies expecting start-up losses during the initial years of operation.
* Companies with no intent of going public in the future.
* Companies that do not expect to issue multiple classes of stock
* Companies that might be subject to the Alternative Minimum Tax.
* Owners who live in a state with no personal state income tax.
* Companies whose sales are less than $250,000 per year (as a rough guideline).
* Shareholders who earn less than maximum amount subject to Social Security tax.
* Shareholders who actively participate in the business.
* Companies that plan to distribute most of its annual profits to its shareholders.
Forming a S corporation begins by forming a C corporation. An S corporation i s essentially a C
corporation that has elected to become an S corporation for tax treat ment purposes. The S
corporation election form 2553 is filed with the Internal Revenue Service. Instead of being taxe d
at the corporate level, the income “passes through” to the individual sha reholders. This is the
same basic "pass-through" treatment afforded partnerships and LLCs. Any income or loss
generated by the S corporation is reported on the individual tax returns of the shareholders, rather
than being taxed at the corporate level. Thus, the S corporation elec tion is a popular choice for
most small businesses. In this case the corporation cannot have more tha n 100 shareholders.
There are restrictions regarding who may and may not own stock. Generall y, non -resident
aliens, trusts, other S corporations, C corporations (with few exceptions) may not own stock. An
S corporation must have a maximum of 100 shareholders who are individuals (though ce rtain
types of trusts and estates may qualify). Once a corporation makes the Subchapter S e lection to
be an S corporation, profits and losses are passed through the corporation and are reported on the
individual tax returns of the respective shareholders of the S corporation. T hus, the key
distinction of the S corporation is that profits and losses are not taxed at the corporate/business
level like they would be if the corporation remained as a C corporation.
FILING REQUIREMENTS
An S corporation follows the same state formalities as does a C corporat ion, such as filing
articles of incorporation/certificate of formation with the state, and paying state fees. S
corporations must make a special tax election under sub-chapter S of the Internal Revenue Code
by filing IRS Form 2553. The election, which is made by filing form IRS 2553, must be made
by March 15 in order for the election to take effect that year. If the election is made after March
15 but within 75 days of the incorporation date, the election will be effec tive for the next
calendar year. If the S corporation is not a calendar-year taxpayer, the election must be made
within 75 days of the beginning of the corporation’s tax year. Some states also require a fili ng of
S corporation election.
The S corporation must complete and file IRS Form 1120s to report its annual i
ncome to the IRS
ea ch year. If your corporation has a tax-year end date other than Decemb er 31, you must file for
permission from the IRS.
SHAREHOLDERS
ALL shareholders of the corporation must be U.S. Citizens or have U.S. Residenc y Status. If,
for any reason, shares are somehow sold or transferred (even if by will, div orce, or other means)
to a shareholder who is a foreign national, the corporation will lose its S corporation status and
be treated as a C corporation. S corporations cannot be owned by C corporations, othe r S
corporations, many trusts, LLCs, or partnerships. An S corporation is limited to the following:
* 100 shareholders maximum
* S corporations may have only one class of stock
* An S corporation that loses its status as such may no re-elect S corporation status for a
minimum of five years
INCOME
An S corporation’ s passive income level must not exceed the 25% of gross receipts ov er a
consecutive three year period limit.
ADVANTAGES
For certain individuals, the pass-through treatment of income will result in lower tax liability
than taxation at the corporate level. Stock may be issued to the publi c as long as the 100
shareholders limit is not exceeded. S corporations enjoy the limited li ability attached to
corporations. The corporation can pay the owner a reasonably small salary ( which is subject to
Social Security and Medicare tax). Then, the corporation can pay a rela tively large distribution
of profits (on the Schedule K-1 form – which is not subject to Social Security and Medicare tax).
This may save the Social Security/Medicare tax on a sizable c hunk of in come. It is relatively
easy to transfer ownership and add new owners.
DISADVANTAGES
Individuals who benefit from the lower tax rate paid by corporations should not a pply for S
corporation status. S corporation status imposes limitations on ownership o f company stock,
such as foreign ownership. An S corporation may only offer one class of stock and an S
corporation is limited to a maximum of 100 shareholders. If you plan to invest corporate profits
back into the corporation and will only draw a nominal salary, you may stil l have tax liability on
the balance of the dividends that you reinvested in the corporation. When a shareholder of an S
corporation is sued in a personal (not a business) lawsuit, the shares of stock are assets that may
be seized. Separate tax returns must be filed and there is a possibil ity of double taxation at the
shareholder and corporate levels.
* * *
Forms List
The following forms are available for download with this package.
KS -NAMERESV: Application for Reservation of Entity Name
KS -00INCD: Articles of Incorporation
KS -INC -TL: Sample Transmittal Letter
KS -INC -OM: Sample Organizational Minutes
KS -00INCE: Sample Bylaws
IRS -SS -4: Application for Federal Tax Identification Number & Instructions
IRS -2553 : Election of “S” Corporation Status & Instructions
KS -INC -AM : Sample Annual Minutes
Instructions on using the forms are either included with the forms and/or found in the Steps to
Incorporate section, below.
* * *
Notes on Downloading the Forms
In order that we can provide you with the most up to date forms at all times, all forms are loca ted
on our servers for you to down load, complete and print. Downloading instructions are provided
and we will assist if you have any problems.
From the download page, the easiest procedure to download the forms is to right click on the
form links and select “save target as” to save each form to your hard drive.
You will have six days during which you can return to the forms download page to download the
forms again if needed. You are advised to save the forms to your computer as soon as possible
to avoid any problem with the six day limit.
* * *
Notes on Completing the Forms
The forms in this package may be available in Adobe Acrobat (“.pdf”)
and/or Microsoft Word
(“.doc”) format.
If available in .pdf format, the forms will contain “fillable” blanks which you can type directly
into, and print. However, you can still print the form and fill in with a typewriter or by hand if
you desire.
If available in .doc format, the forms may contain “form fields” creat ed using Microsoft Word.
“Form fields” facilitate completion of the forms using your computer. T hey do not limit you
abi lity to print the form “in blank” and complete with a typewriter or by ha nd. To complete the
forms click on the gray shaded areas and type the information. For the sepa ration agreement
complete the gray shaded areas and also make any other changes or addi tions to resolve all
issues.
If you do not see the gray shaded form fields, go the View menu, click on Toolbars, and then
select Forms. This will open the forms toolbar. Look for the button on the forms toolbar that
resembles a shaded letter “a”. Clic k in this button and the form fields, if present, will become
visible. If there are no form fields, just type into the document, underlini ng if necessary, to
complete the form.
Some forms may be “locked” which means that the content of the forms cannot be changed
unless the form is unlocked. You can only fill in the information in the f ields. If you need to
make any changes in the body of the form, it is necessary for you “unl ock” or “unprotect” the
form. IF YOU INTEND TO MAKE CHANGES TO THE CONTENT, DO SO BEFORE YOU
BEGIN TO FILL IN THE FIELDS. IF YOU UNLOCK THE DOCUMENT AFTER YOU
HAVE BEGUN TO COMPLETE THE FIELDS, WHEN YOU RELOCK, ALL
INFORMATION YOU ENTERED WILL BE LOST. To unlock click on “Tools” in the Menu
bar and then selecting “unprotect document”. You may then be prompted to enter a password. If
so, the password is “uslf”. That is uslf in lower case letters wi thout the quotation marks. After
you make the changes relock the document before you begin to complete the fields. After any
required changes relock the form, then click on the first form field and enter the required
information. You will be able to navigate through the document from form field to form field
using your tab key. Tab to a form field and insert your data.
If you experience problems, please let us know.
* * *
Steps to Incorporate
Step 1:
See FORM 1: KS-NAMERESV
APPLICATION FOR RESERVATION OF ENTITY NAME
It is recommended that you reserve a corporate name in order to assure that your
Certificate of Formation is not rejected because the name you have selected is not
available.
You may skip this step and go to Step 2, but if the name you have sele cted is
not available, the Certificate of Formation will be rejected and retur ned to
you.
Download the form from our download page, below. Follow the instructions
on the Form.
Step 2: See FORM 2: KS-00INCD
ARTICLES OF INCORPORATION
Download the form from our download page, below. Follow the instructions on the Form. Information about Franchise Tax and other important matters appea r in
the instructions.
A cover letter to send with the Articles of Organization and the O riginal
Appointment of Agent is included in this packet.
See FORM 3: KS-INC -TL
SAMPLE TRANSMITTAL LETTER
Step 3: Upon return of the Articles of Incorporation, conduct an Initial meeting at which
time directors and officers are elected, by-laws are adopted, and other action is
taken.
See FORM 4: KS-INC -OM
SAMPLE ORGANIZATIONAL MINUTES
See FORM 5: KS-00INCE
SAMPLE BY-LAWS
Step 4: Apply for a Federal Tax Identification Number. This is done with form IRS-SS-
4. Mail to your regional IRS office.
See Supplemental Form: IRS-SS -4
APPLICATION FOR FEDERAL TAX ID & INSTRUCTIONS
Step 5: If you elect Subchapter S status so that the corporation incom e and losses will
pass to the shareholders, complete and file form 2553 with the Internal Re venue
Service. It is important that this form be filed timely or the c orporation will have
to pay the C Corporation tax rate.
See Supplemental Form: IRS-2553
ELECTION OF S-CORPORATION STATUS & INSTRUCTIONS
Step 6: Open a Corporate bank account and conduct business.
Step 7: Hold an annual meeting of the directors and shareholders at least onc e a year to
elect directors and officers for the upcoming year and to take action as needed.
See FORM 6: KS-INC -AM
General: For your convenience, additional forms are included such as Sampl e Corporate
Notices of Meetings, Resolutions, Simple Stock Ledger & Certificate.
See Supplemental Form: KS-INC -CR
* * *
Accessories
U. S. Legal Forms, Inc. offers the following corporate accessories:
Corporate Seal:
If you would like to order a corporate seal call U.S. Legal Forms, Inc. at
(601) 825-0382. Engraved with your name: $24.95 plus shipping, or see
http://www.uslegalbookstore.com/officeproducts/
Corporate Books: See
http://www.uslegalbookstore.com/officeproducts/
Imprinted (or blank) Lithographed Stock Certificates:
Preview:
http://www.uslegalforms.com/images/cert2.gif
Order for your state: http://www.uslegalforms.com/stock-certificates.htm
* * *
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