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Keller Williams Online Rental Application Form

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SAMPLE RESIDENTIAL LEASE

This agreement, made this day of 2002, between and , hereinafter referred to as the LANDLORD, and and , hereinafter referred to as the TENANT, concerning the lease of the following described property: is agreed to by and shall bind the TENANT, its heirs, estate, or legally appointed representatives.

TENANT as herein used shall include all persons to whom this property is leased. LANDLORD as herein used shall include the owner(s) of the premises, its heirs, assigns or representatives and/or any agent(s) designated by the owner(s).

TERM OF LEASE: to . If for any reason LANDLORD cannot deliver possession of the premises to TENANT by the beginning date, the lease may be voided at LANDLORD'S option without LANDLORD being liable for any expenses caused by such delay or termination.

OCCUPANTS: Only the following individuals shall occupy the premises unless written consent of the LANDLORD is obtained: A reasonable number of guests may occupy the premises without prior written consent if stay is limited to 72 hours.

PRORATED RENT: TENANT agrees to pay the sum of as prorated rent for the period to .

ADVANCE RENT: TENANT agrees to pay the sum of as advance rent representing payment for the last month of lease term or any renewal.

RENT: TENANT agrees to pay the monthly rent amount of plus any applicable sales tax as rent on the day of each month in advance without demand at , Phone number .

PETS: TENANT shall not keep any animal or pet in or around the rental premises without LANDLORD'S prior written approval and a PET ADDENDUM signed by all parties. PET ADDENDUM IS ATTACHED

SECURITY DEPOSIT: TENANT agrees to pay LANDLORD the sum of , as security for faithful performance by TENANT of all terms, covenants and conditions of this lease. This deposit may be applied by the LANDLORD for any monies owed by TENANT under the lease or Florida law, physical damages to the premises, costs, and attorney's fees associated with TENANT'S failure to fulfill the terms of the lease.

The security deposit (and advance rent, if applicable) will be held in the following manner:

ASSIGNMENTS: TENANT shall not assign this lease or sublet the premises or any part thereof.

APPLICATION: If TENANT has filled out a rental application, any misrepresentation made by the TENANT in same will be a breach of this agreement and LANDLORD may terminate the tenancy.

FIXTURES AND ALTERATIONS: TENANT must obtain prior written consent from LANDLORD before painting, installing fixtures, making alterations, additions or improvements and if permission granted, same shall become LANDLORD'S property and shall remain on the premises at the termination of the tenancy.

USE OF PREMISES: TENANT shall maintain the premises in a clean and sanitary condition and not disturb surrounding residents or the peaceful and quiet enjoyment of the premises or surrounding premises. TENANT shall install window shades or draperies (no foil, sheets, paper, etc. allowed) within 15 days of taking occupancy if not already provided. Premises are to be used and occupied by the TENANT for only residential, non business, private housing purposes only.

RISK OF LOSS: All TENANTS' personal property shall be at the risk of the TENANT or owner thereof and LANDLORD shall not be liable for any damage to said personal property.

DEFAULT: Failure of TENANT to pay rent or any additional rent when due, or violation of any term of the lease, or failure to comply with applicable laws, or abandonment shall constitute default by TENANT.

ATTORNEY'S FEES: If LANDLORD employs an attorney due to TENANT'S violation of the terms and conditions of this lease, TENANT shall be responsible for all costs and reasonable attorney's fees as incurred by the LANDLORD whether or not suit is filed.

UTILITIES: LANDLORD is responsible for providing the following utilities only: . The TENANT agrees to pay all charges and deposits for all other utilities and TENANT agrees to have all accounts for utilities immediately placed in TENANT name with accounts kept current throughout occupancy.

VEHICLES: Vehicle(s) must be currently licensed, owned by TENANT, registered, operational and properly parked.

MAINTENANCE/INSPECTION: TENANT agrees that they have fully inspected the premises and accepts the condition of the premises in "as is" condition with no warranties or promises express or implied. TENANT shall maintain the premises in good, clean and tenantable condition throughout the tenancy.

VACATING: At the expiration of this agreement or any extension, TENANT shall peaceably surrender the premises and turn in all keys and any other property owned by LANDLORD leaving the premises in good, clean condition, ordinary wear and tear excepted.

RENEWAL: If LANDLORD consents to TENANT remaining in the premises after the natural expiration of this lease, and no new lease is signed, the tenancy will be extended as a month-to-month tenancy and may be terminated by TENANT giving written notice not less than 15 days prior to the end of any monthly payment period OR LANDLORD giving written notice not less than 15 days prior to the end of any monthly payment period.

RIGHT OF ENTRY: LANDLORD, upon reasonable notice by telephone, hand-delivery or posting to TENANT, has the right of entry to the premises for showing, repairs, appraisals, inspections, or any other reason.

CONDEMNATION and ACTS OF GOD: If for any reason the premises are condemned by any governmental authority, or damaged through fire, act of God, nature or accident, this lease shall terminate at LANDLORD'S option as of the date of such condemnation, damage or destruction.

WAIVERS: The rights of the LANDLORD under this lease shall be cumulative, and failure on the part of the LANDLORD to exercise promptly any rights given hereunder shall not operate to forfeit any other rights allowed by this lease or by law.

INDEMNIFICATION: TENANT agrees to reimburse LANDLORD upon demand in the amount of the loss, property damage, or cost of repairs or service caused by the negligence or improper use by TENANT, his agents, family or guests.

INTEGRATION: This lease and exhibits and attachments, if any, set forth the entire agreement between LANDLORD and TENANT concerning the premises, and there are no covenants, promises, agreements, conditions, or understandings, oral or written between them other than those herein set forth.

MODIFICATIONS: No subsequent alteration, amendment, change or addition to this lease shall be binding upon LANDLORD unless reduced to writing and signed by the parties.

RADON GAS and HAZARDOUS MATERIALS: State law requires the following notice to be given: "Radon is a naturally occurring radioactive gas..."

ABANDONED PROPERTY: BY SIGNING THIS RENTAL AGREEMENT, THE TENANT AGREES THAT UPON SURRENDER OR ABANDONMENT, AS DEFINED BY THE FLORIDA STATUTES, THE LANDLORD SHALL NOT BE LIABLE OR RESPONSIBLE FOR STORAGE OR DISPOSITION OF THE TENANT'S PERSONAL PROPERTY.

ADDITIONAL STIPULATIONS:

TENANT

TENANT

OWNER

OWNER

Drafted and completed by The Law Offices of Heist, Weisse & Lucrezi, P.A. 1-800-253-8428

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What the Keller Williams Online Rental Application Form Is

The Keller Williams Online Rental Application Form is a structured digital application used by property managers and leasing agents to collect tenant screening information, employment and income verification, rental history, and references. It standardizes data capture for credit, background, and eviction checks and includes signature and date fields so applicants can consent digitally. The form supports attachments such as pay stubs and ID scans, and when used with compliant eSignature platforms it preserves an audit trail for later verification and dispute resolution.

Why a Standardized Online Rental Application Matters

A consistent online application reduces processing time, improves data accuracy for background checks, and creates an auditable record of consent. It centralizes attachments and signature evidence to support screening decisions and lease execution while reducing in-person bottlenecks.

Why a Standardized Online Rental Application Matters

Who Typically Completes This Form

The form is appropriate for both single-unit rentals and portfolio managers who require repeatable, auditable application workflows.

  • Leasing agents and brokers who manage multiple units and need consistent screening records.
  • Property managers responsible for applicant intake, background checks, and compliance with fair housing rules.
  • Individual landlords seeking a reliable method to collect signed applications and supporting documents remotely.

Step-by-Step: Completing the Keller Williams Online Rental Application

Follow these steps to submit a complete application and reduce processing delays.

  • 01
    Start Application: Open the form and confirm the property address and unit number.
  • 02
    Enter Details: Complete personal, employment, and rental history fields with accurate data.
  • 03
    Attach Documents: Upload ID, pay stubs, and other required files in PDF or JPG format.
  • 04
    Sign & Submit: Sign electronically, date the form, and send it for screening.

Where Your Completed Application Goes

Understand the routing so you can track review, screening, and final lease steps.

  • Upload to Portal: Applicant uploads form and attachments to the Keller Williams application portal.
  • Automatic Routing: Form routes to the leasing agent and property manager for initial review.
  • Screening Providers: Consented information is transmitted to credit and background screening vendors.
  • Decision and Lease: Manager records decision; approved applicants receive lease documents to sign electronically.

How to Configure the Online Workflow

Set authentication, reminders, and attachments to match your screening policy and compliance needs.

Field Configuration
Authentication Method Email link by default; add SMS code or ID verification for stronger identity proof.
Reminders Automated reminders at 24 and 72 hours improve completion rates.
Required Attachments Specify ID and proof-of-income as mandatory uploads to prevent incomplete submissions.
Template Reuse Save the application as a template to ensure consistent fields and legal disclosures.

Technical Requirements and Supported Formats

Ensure the chosen platform encrypts data in transit and at rest and supports audit trails for each signed application.

  • File Formats: PDF and DOCX are supported; optimize PDFs for mobile viewing.
  • Integrations: Link with systems like Salesforce, Microsoft 365, or Google Workspace for automated routing.
  • Authentication: Use email, SMS, or ID verification as your signer authentication policy.

Typical eSignature Pricing and Feature Comparison

This table compares baseline pricing and common feature availability across eSignature vendors; signNow appears first per comparison convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Required Applicant Information and Data Elements

Applicant Name: Full legal name
Contact Details: Phone, email, current address
Identity Number: SSN or TIN for screening
Employment Info: Employer, income, job title
Rental History: Previous addresses and landlord contacts
Supporting Docs: ID and pay stubs

Key Risks and Consequences of Incorrect Applications

Application Rejection: Incomplete or false data may lead to denial.
Legal Liability: Material misrepresentations can expose the applicant to civil claims.
Credit Errors: Incorrect identifiers can produce wrong credit reports.
Delayed Move-In: Missing documentation delays decision and lease start.
Data Breach: Poor handling of SSNs increases privacy risk.
Fair Housing Risk: Inconsistent screening can trigger discrimination complaints.

Common Mistakes to Avoid When Preparing an Application

  • Submitting incomplete income documentation such as cropped pay stubs or expired bank statements delays approvals and rework.
  • Providing inconsistent names or addresses between ID and application can cause background-check mismatches and false negatives.
  • Failing to sign the consent or signature blocks invalidates authorization for credit and criminal screenings.
  • Uploading unreadable ID or photo files increases manual review and extends processing time by days.

Typical Timelines and Processing Expectations

Application timing varies by property manager and screening provider; these are common processing benchmarks to set expectations.

Submission Window:

Complete and submit the form before listing hold periods end, typically the same day to reserve a unit.

Screening Turnaround:

Credit and background checks usually complete within 24–72 hours for most providers.

Decision Notice:

Managers commonly notify applicants within 48–96 hours after receiving screening results.

Lease Execution:

Signed leases are often returned within 24–72 hours of approval when eSignature is used.

Security Deposit Deadline:

Deposits are typically due within 24–72 hours of lease acceptance to hold the unit.

Essential Elements of a Professional Online Rental Application

A complete form balances legal disclosures, identity verification, and clear consent while minimizing friction for applicants across devices.

Consent & Disclosures

Explicit consent language for credit and background checks, and consumer-facing disclosures where required by law, including any state-specific notices.

Identity Proofing

Fields and optional workflows for ID upload, two-factor authentication, or identity verification to reduce fraud and ensure accurate screening.

Financial Details

Structured income and employment fields plus attachment slots for pay stubs and bank statements to validate ability to pay rent.

Rental History

Previous addresses, landlord contact information, and move-in/move-out dates to verify tenancy and payment history.

Automated Screening

Integration points for credit and background vendors and configurable rules for automated conditional decisioning.

Signature & Audit

Certified electronic signature fields, timestamp, IP address, and a downloadable certificate of completion for recordkeeping.

Practical Tips for Accurate and Efficient Applications

Adopt simple form design and clear instructions to reduce errors and accelerate approval.

Use Required Field Validation
Mark critical fields as required and provide inline format hints (MM/DD/YYYY, two-letter state codes) to prevent incomplete submissions and speed screening.
Request Minimal Sensitive Data
Only collect SSN or TIN when needed for screening; use secure upload channels and minimize retention where allowed by policy.
Provide Document Examples
Show sample images for acceptable ID and pay stubs to reduce rejected uploads and shorten the review cycle.
Enable Mobile Optimization
Design the form and attachments for mobile devices; mobile-friendly layouts increase completion rates and reduce abandonment.

Real-World Examples of Online Rental Application Workflows

These short examples show how teams use online applications and eSignature to streamline tenant intake and recordkeeping.

Martin Properties

Local property manager digitized applications to eliminate in-person paperwork and speed approvals.

  • Resulted in faster turnaround and consistent records.
  • Tim Martin, Founder at Martin Properties, said: "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures LLC

Small portfolio operator standardized an application template across listings to reduce manual entry.

  • Template reuse reduced admin time per application.
  • Brian Fitzgibbons, COO at Optica Ventures LLC, noted the interface is simple and easy-to-use for the team and customers, improving intake consistency.

Frequently Asked Questions and Troubleshooting

Answers below address common questions about electronic consent, identity verification, compliance, corrections, and record retention.


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