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Lease Agreement for Office Space

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TENANT FINISH AND LEASING AGREEMENT

THIS TENANT FINISH AND LEASING AGREEMENT (this "Agreement") is made and entered into as of the day of , 20 , by and between , a corporation (the "Lender"), and , (the "Borrower").

WITNESSETH:

WHEREAS, the Lender has agreed to make a loan to the Borrower in the original principal amount of up to and No/100 Dollars ( ) (the "Loan"), as evidenced by that certain Promissory Note, dated as of the date hereof (the "Note"), made by the Borrower to the order of the Lender and secured, inter alia, by that certain Deed of Trust, Security Agreement and Assignment of Rents and Leases, dated as of the date hereof (the "Deed of Trust"), from the Borrower for the benefit of the Lender and encumbering all that tract or parcel of land described on Exhibit A attached hereto and the improvements situated thereon, including the story, square foot building situated thereon (the "Project"); and

WHEREAS, as a condition to making the Loan, the Lender has required that and No/100 Dollars ( ) of the proceeds of the Loan be placed in a certificate of deposit pledged to the Lender as security for the Loan pending (i) completion of certain tenant improvements to be made with respect to the Project (the "Improvements"), and (ii) the leasing of the Project, including the improvements, so that the rentals will be sufficient to pay debt service and expenses related to the Project.

NOW THEREFORE, in consideration of the premises and other good valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:

1. and No/100 Dollars ( ) of the proceeds of the Loan (the "Fund") shall be used to purchase a federally-insured certificate of deposit issued by a financial institution selected by the Borrower and reasonably satisfactory to the Lender having a term of not longer than thirty (30) days. Such certificate of deposit shall be automatically renewable for subsequent thirty-day terms until the proceeds of the certificate of deposit are disbursed in accordance with the terms of this Agreement. The certificate of deposit shall be in the name of the Borrower but shall be pledged to and controlled by the Lender pending disbursement of the funds evidenced thereby in accordance with the terms of this Agreement.

2. (a) The Lender shall cause the entire principal balance of the Fund, plus any earnings thereon, to be paid to the Borrower upon the satisfaction of the following conditions: (i) all of the Improvements shall have been completed in a form and manner reasonably satisfactory to the Lender and the Borrower shall have furnished to the Lender evidence satisfactory to the Lender of the completion of the Improvements, and (ii) the leasing of the Project, including the Improvements, by the Borrower shall have been completed and the Borrower shall have furnished to the Lender evidence satisfactory to the Lender of such leasing. The leasing shall be deemed complete when the income from the leases of the Project equals or exceeds the debt service and operational costs with respect to the Project.

(b) If (i) a period of one (1) year has expired since the date of this Agreement and (x) the Improvements have not been completed in a form and manner reasonably satisfactory to the Lender, (y) the Borrower has not furnished to the Lender evidence satisfactory to the Lender of the completion of the Improvements, and/or (z) the Borrower has not furnished to the Lender evidence satisfactory to the Lender of the leasing of the Project or (ii) a default has occurred under the Note or an Event of Default (as defined therein) has occurred under the Deed of Trust, then the Lender shall be entitled to apply the Fund to the Loan.

3. The Borrower and the Lender agree that the construction and leasing of the Improvements must be completed to the satisfaction of the Lender in the Lender's sole discretion prior to there arising any obligation on the part of the Lender to cause the release of any of the Fund held in the certificate of deposit. The Lender may, in the Lender's sole discretion, but shall have no obligation to, request and permit the disbursement of money from the Fund prior to the time the construction and leasing of the Improvements are completed (an "Interim Disbursement"). The Lender's approval of an Interim Disbursement in one instance shall not obligate the Lender to request any other or additional Interim Disbursement under the same, similar or different circumstances.

4. In addition to any other requirements that may be imposed by the Lender in the Lender's sole discretion as a condition to the disbursement of funds from the Fund, it is expressly understood and agreed that the Borrower shall provide to the Lender copies of all leases with respect to the Project, including the Improvements, satisfactory to the Lender, which leases shall be fully subordinate to the lien of the Deed of Trust, shall not be in default, shall be with tenants reasonably satisfactory to the Lender and shall reflect total rentals sufficient to pay all debt service and operational costs with respect to the Project.

5. If the principal balance of the Fund is paid to the Lender pursuant to Section 3(b) above, the Lender agrees with the Borrower to apply the amount so paid to the Lender against the outstanding principal balance of the Loan and then against accrued and unpaid interest and other sums due and owing in connection with the Loan, if any, and, after so doing, to recompute the payments due in connection with the Loan. The amount of the payments as recomputed shall be such in amount as would be sufficient to amortize the new principal balance of the Loan over a period of years, less the number of months elapsed since the Loan was made at the rate of interest provided for in the Note, it being understood that such payments shall be made for the remainder of the -year term of the Loan, with the final payment being in the amount of the outstanding principal balance of the Loan plus all accrued and unpaid interest. Nothing contained in this Section 5 shall be deemed to limit in any way the right of the Lender to accelerate the Loan upon the occurrence of a default under the Note or an Event of Default (as defined therein) under the Deed of Trust.

6. As security for the payment of all indebtedness of the Borrower to the Lender evidenced by the Note and any and all other indebtedness of the Borrower to the Lender whether now existing or hereafter incurred or arising, the Borrower does hereby pledge, hypothecate, deliver, transfer, sell, assign and convey to Lender, and grant to Lender a security interest in, all of Borrower's right, title and interest in and to the Fund, all certificates of deposit in which the Fund is at any time invested and any and all extensions and renewals thereof and all proceeds thereof or of any part thereof (the "Collateral"). Upon the occurrence of a default under the Note or an Event of Default (as defined therein) under the Deed of Trust, the Lender shall be entitled to exercise under the rights, powers and remedies of a secured creditor under the Uniform Commercial Code of or otherwise for the protection and enforcement of the Lender's rights with respect to the Collateral.

7. The validity, enforcement and construction of this Agreement shall be governed by the laws of the State of .

8. This Agreement shall inure to the benefit of and be binding upon the respective heirs, executors, administrators, successors and assigns of the parties hereto.

9. This Agreement may be executed in several counterparts, each of which shall constitute an original but which when taken together shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the day and year first above written.

LENDER

By:

Its

BORROWER

By:

Its

EXHIBIT A

Legal Description

See attached copy.

Additional Exhibit A Description

Enter text✕

What a Lease Agreement for Office Space Covers

A Lease Agreement for Office Space is a written contract that sets out terms between a landlord and tenant for commercial office occupancy. It identifies the premises, lease term, rent and payment schedule, permitted uses, maintenance responsibilities, utilities, insurance, default remedies, and procedures for renewal or termination. The agreement allocates operational and legal risks, establishes who is responsible for repairs and improvements, and creates enforceable rights for possession and quiet enjoyment. Many businesses use this document to protect investments and clarify obligations before occupancy begins.

Why a Clear Office Lease Matters

A well-drafted lease reduces disputes, clarifies financial obligations, and protects both parties’ legal rights. It makes expectations explicit about rent, operating expenses, maintenance, insurance, and remedies for breach.

Why a Clear Office Lease Matters

Who Typically Uses This Lease

Typical users include property owners, commercial tenants, brokers, and in-house counsel involved in office real estate transactions.

  • Commercial landlords and property managers who need enforceable rental terms and consistent tenant obligations.
  • Business tenants and office operators seeking clarity on rent, access, permitted uses, and build-out responsibilities.
  • Commercial real estate brokers and attorneys who negotiate lease clauses and protect client interests during transactions.

The document serves legal, operational, and accounting teams; each party should review key economic and risk provisions before signing.

Essential Clauses to Include

A professional office lease organizes obligations, financial terms, and remedies so both parties understand rights and risks.

Premises

Exact street address, suite numbers, rentable square footage, and a clear description or exhibit of the leased area to avoid boundary disputes.

Term and Renewal

Start and end dates, options to renew, notice windows, and any rent escalation formula tied to CPI or fixed increases for later terms.

Rent and Expenses

Base rent, payment dates, late fees, security deposit amount, and allocation of operating expenses, taxes, insurance, and common area maintenance (CAM).

Use and Alterations

Permitted business activities, restrictions (nuisance, hazardous materials), and required approvals for tenant improvements, with restoration obligations if any.

Maintenance and Utilities

Who handles repairs, HVAC, major systems, and utility metering; specify responsibility for capital items versus routine maintenance.

Default and Remedies

Events of default, cure periods, late-rent remedies, acceleration rights, and landlord’s remedies including lease termination and recovery of costs.

Required Information and Fields

Landlord Name: Full legal entity
Tenant Name: Legal business name
Premises Address: Street, suite, city
Lease Term: Start and end dates
Rent Details: Amount and due date
Signature Blocks: Signer name and date

Step-by-Step: Completing the Lease

Follow these sequential steps to assemble, verify, and execute a commercial office lease so the document is enforceable and accurate.

  • 01
    Prepare Draft: Assemble standard template and insert property-specific terms.
  • 02
    Negotiate Terms: Exchange edits on rent, term, and responsibilities until both parties agree.
  • 03
    Review Legal: Have counsel confirm liability, insurance, and compliance clauses.
  • 04
    Execute: Collect signatures, notarization if required, and distribute executed copies.

How to Configure an Online Signing Workflow

Set up a digital workflow that mirrors the lease signing order and captures authentication and audit evidence.

Field Configuration
Signer Order Sequential or parallel routing
Authentication Method Email link, SMS code, or KBA
Required Fields Signature, initials, date, rent amount
Audit Trail Enable timestamps and IP logging

Where to Send and File the Executed Lease

After execution, route copies to stakeholders and, where applicable, record the lease to protect tenant rights against third parties.

  • Landlord Records: Store original in property file or management system.
  • Tenant Records: Keep signed copy for accounting and occupancy proofs.
  • Legal Counsel: Provide counsel with executed copy for compliance.
  • County Recorder: Record long-term leases where required or beneficial.

Digital Signing and eSubmission Considerations

Choose a platform that provides secure authentication, an auditable signature trail, and appropriate compliance options for commercial leases.

  • Authentication: Email, SMS, or KBA options
  • Audit Trail: Timestamps and IP logging
  • File Formats: PDF and DOCX supported

Ensure the selected provider supports ESIGN/UETA compliance and any required notarization or recording workflows before relying on electronic execution.

Key Dates and Timing to Track

Monitor the lease lifecycle for effective obligations, rent cycles, notice windows, and statutory deadlines that may affect enforcement and deposits.

Effective Date:

Date obligations and occupancy begin

Rent Due Date:

Monthly or periodic payment date

Security Deposit Return:

State-specific deadline after lease ends

Renewal Notice Window:

Deadline to exercise renewal or terminate

Recording Deadline:

Record lease if required to protect interests

Common Mistakes to Avoid

  • Failing to identify the legal entity signing, which can make enforcement against the wrong party difficult and expose individuals to unexpected liability.
  • Leaving ambiguous rent escalation or CAM language, creating disagreement over payments and potential audit disputes with tenants and landlords.
  • Omitting the precise description of premises, which can cause boundary disputes or confusion about included common areas and storage spaces.
  • Neglecting to confirm permitted uses or tenant improvements, resulting in costly remediation, lease default claims, or insurance coverage gaps.

Risks and Legal Consequences of Errors

Invalid Party: Lease unenforceable
Missing Signatures: Execution defect risk
Wrong Amounts: Payment disputes
Improper Notice: Waived remedies
Deposit Violations: Statutory penalties
Recording Failure: Third-party priority loss

eSignature Pricing and Feature Snapshot

Compare starting price and a few key features for commonly used eSignature providers when executing a Lease Agreement for Office Space.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/yr Varies by plan Varies by plan Varies by plan

Frequently Asked Questions

Answers to common procedural and legal questions about executing and enforcing a Lease Agreement for Office Space.


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