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Agreement for Sale of Commercial Real Estate

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AGREEMENT FOR SALE OF COMMERCIAL REAL ESTATE

THIS AGREEMENT, made the day of , 20 , by and between , husband and wife, of , hereinafter called “SELLERS,” and , of , hereinafter called “BUYERS”;

W I T N E S S E T H:

THE PARTIES hereto, intending to be legally bound, hereby agree as follows:

1. The Sellers agree to sell to Buyers and Buyers agree to purchase from Sellers land and buildings in , County, State of , described in a Deed into Sellers recorded in County Record Book , Page , the parcel being conveyed to contain acres, more or less.

2. The purchase price shall be ( ). Sellers acknowledge receipt of hand money (the “Deposit”) prior to the signing of this Agreement to be held by until closing, and shall be a credit thereafter on the closing toward the total purchase price. This Agreement is contingent, however, on the Buyers selling the real property located at prior to closing. If the Buyers are not able to sell said property by , then this Sales Agreement shall be null and void and all deposit monies paid by the Buyers shall be promptly refunded to the Buyers. Buyers may request, however, an extension to close up to ninety (90) days from . If said request is received in writing by Sellers on or before , said extension may be signed if the parties mutually agree to said extension before . If Sellers receive notice that closing is to take place on or before , they shall have a minimum of fifteen (15) days after the closing date to remove their personal property.

3. Sellers and Buyers shall each pay one-half of the state and local realty transfer taxes due, each projected to be in the amount of .

4. The - real estate taxes shall be prorated as of the date of closing, with the City and County taxes being prorated on a calendar-year basis, and School tax being prorated on a fiscal-year basis. Possession shall be transferred at closing.

5. Risk of loss from fire or other casualty shall remain with the Seller until closing.

6. The Sellers shall not commit waste and shall maintain the property and lands in-like condition until closing. Buyers shall have the right prior to closing to inspect the property upon giving forty-eight (48) hours written notice to the Sellers’ attorney.

7. The Buyers are hereby notified that the premises described in this Agreement are not serviced by a community sewage treatment facility, but require an on-site septic system. Buyers should contact the local agency charged with enforcement of the local or state laws to learn the requirements prior to signing this Agreement.

8. As of the closing date, to best of the Sellers’ knowledge, the Sellers represent and warrant the following to the Buyers:

(a) The Sellers are not nor is the property in violation of any law, environmental statute, ordinance, regulation, requirement or directive of any type;

(b) The property is not subject to any zoning regulation; and

(c) The property is not the subject of any lawsuit.

9. Sellers certify that, to the best of their knowledge, information, and belief, there have been no hazardous substances dumped on the premises by any person, firm, or entity and that the Deed conveying the premises will contain a “hazardous waste clause.”

10. Title to the subject premises shall be transferred by General Warranty Deed, and title to the premises shall be good and marketable in the opinion of an attorney for the Buyers, based on a sixty-year title examination to a good and sufficient General Warranty Deed. Any exception and reservation for oil, gas, and minerals in, on, and under the premises existing in favor of another party in the chain of title will not be considered a defect in title or anything which would take away an otherwise good and marketable title to the real estate. The conveyance in this transaction will be under and subject to the provisions and rights contained therein in the Long-Term Timber Contract between and previously mentioned.

11. At closing, the Sellers shall deliver to the Buyers a right-of-way, which shall be recorded, that will allow the Buyers and their invitees and their successors and assigns, to use the paths and trails for walking only (no ATV’s, horses, etc.), not inconsistent with any Long-Term Timber Contract, on the following two adjacent parcels of land of the Sellers:

Parcel 1:

Parcel 2:

BEING the same premises

12. Sellers shall, before selling either of the two (2) adjacent properties of land listed below, first offer property to the Buyers, at a price to be named by the Sellers; and if the Buyers do not accept such offer within twenty (20) days, then the Sellers may sell either of the two (2) adjacent properties to any other person or persons but only at the same price and terms. The two (2) adjacent parcels of land that the Sellers are giving the Buyers a first right of refusal to are:

Parcel 1:

Parcel 2:

BEING the same premises

13. The Buyers may have the property surveyed within one (1) year from the date of the closing. The Buyers shall escrow from the Sellers’ sales proceeds, which shall be applied to the actual cost and expense of the survey. If no survey is performed within one (1) year from the date of closing or if the actual cost of the survey is less than , then the Buyers shall promptly refund the balance of the monies held in the escrow account to the Sellers.

14. If Sellers shall be in default hereunder due to the failure of title or a fire/catastrophe that partially or totally destroys the property, the Buyers, as their sole and exclusive remedies, may terminate this Agreement by written notice delivered to the Sellers at or prior to the closing, in which event the Deposit and all interest earned thereon shall belong to the Buyers, Seller shall have no further obligation or liability to the Buyers and the Buyers shall have no further rights hereunder.

IN WITNESS WHEREOF, the parties have caused this instrument to be duly executed the day and year first above written.

– Seller

– Seller

– Buyer

– Buyer

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What the Agreement for Sale of Commercial Real Estate Is

An Agreement for Sale of Commercial Real Estate is a legally binding contract that sets the terms under which a commercial property is transferred from seller to buyer. It typically describes parties, property legal description, purchase price, payment structure, escrow arrangements, closing date, title and survey obligations, representations and warranties, contingencies such as financing and environmental review, and post-closing covenants. The agreement allocates closing costs, risk of loss, and remedies for default, and it often incorporates exhibits such as the deed form, survey, and lease schedules when applicable.

Why a Formal Sale Agreement Matters

A clear agreement documents each party’s duties, protects financing and title interests, reduces closing delays, and provides enforceable remedies for breach. It also creates a record used by lenders, title insurers, and courts when disputes or transfers arise.

Why a Formal Sale Agreement Matters

Who Commonly Prepares and Signs This Agreement

The Agreement for Sale of Commercial Real Estate is used by a range of transaction participants in commercial closings.

  • Buyers and investor groups who need clear purchase terms and financing contingencies.
  • Sellers and property owners coordinating title, survey, and escrow deliverables.
  • Lenders, title companies, and brokers who review representations and closing mechanics.

Legal counsel, closing agents, and third‑party consultants typically assist to ensure compliance with local recording and tax requirements.

Core Clauses to Include in a Professional Agreement

A complete agreement organizes obligations and risk into discrete sections so parties and third parties can perform due diligence and close reliably.

Purchase Price

State the exact amount, deposit schedule, escrow arrangements, and how adjustments for prorations or credits will be calculated at closing.

Property Description

Include the legal description, parcel ID, address, list of included fixtures, and any excluded items or tenant leases that affect the sale.

Contingencies

Define financing, due diligence, environmental review, lease and tenant approvals, and conditions that permit either party to terminate without penalty.

Title and Survey

Specify required title commitments, permitted exceptions, survey standards, any buyer cure rights, and title insurance obligations at closing.

Closing Mechanics

Set the closing date, place, escrow instructions, prorations (taxes, utilities), required documents, and wiring or payment instructions.

Representations & Remedies

List seller representations regarding ownership, compliance, liens, and remedies including indemnities, liquidated damages, or specific performance.

Essential Compliance and Document Controls

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit Trail: Timestamped signing history
Access Control: Role-based permissions
BAA Availability: HIPAA BAA on request
Standards: ESIGN, UETA, 21 CFR Part 11
Certifications: SOC 2 Type II, ISO 27001

Step-by-Step: How to Complete the Agreement

Follow this sequence to reduce errors and make the document ready for closing.

  • 01
    Prepare Documents: Assemble survey, title commitment, leases, and exhibits.
  • 02
    Identify Parties: Confirm legal names, capacities, and authorized signers.
  • 03
    Set Terms: Agree price, deposits, contingencies, and closing timeline.
  • 04
    Execute and Close: Complete signatures, escrow funding, and record deed.

How to Configure an Online Signing Workflow

Configure role order, authentication, and storage settings so each party receives the right fields in sequence.

Field Configuration
Routing Order Sequential or parallel signer order
Authentication Email link, SMS code, or stronger ID
Template Library Store master agreement templates
Notifications Email reminders and completion alerts

Where to Submit or File the Signed Agreement

Signed agreements typically move to title, escrow, lenders, and county recording as discrete next steps depending on transaction structure.

  • Title Company: Deliver for review and issuance of title insurance
  • Escrow Agent: Route executed agreement and deposits into escrow
  • Lender: Provide signed copies for loan closing package
  • Recorder: Record deed and any financing statements as required

Digital Signing and File Format Requirements

Use a platform that supports secure PDFs, audit trails, and the authentication level your transaction requires.

  • File Types: PDF, DOCX supported
  • Integrations: CRM and cloud storage integrations
  • Authentication: Email, SMS, or KBA

Ensure the platform retains a tamper-evident signed PDF and an exportable audit trail for lenders, title insurers, and regulatory compliance.

Common Deadlines and Timeframes to Track

Track contractual and statutory deadlines from effective date through recording and post-closing reporting obligations.

Earnest Money Deadline:

Date by which buyer must deposit agreed funds into escrow

Due Diligence Period:

Length of buyer inspection and contingency removal window

Financing Contingency:

Deadline to secure lender commitment or terminate

Closing Date:

Scheduled date for final delivery and funding

Recording Deadline:

Record deed promptly after closing per county rules

Key Transaction Milestones

Sequence critical milestones so parties can meet conditions and coordinate escrow, title, and funding.

01

Offer Acceptance

Seller signs agreement and buyer deposits earnest money

02

Due Diligence

Buyer completes inspections, title review, and approvals

03

Closing Preparation

Escrow, payoffs, and lender conditions finalized

04

Recording and Transfer

Deed recorded and ownership transfers upon funding

Common Mistakes to Avoid When Preparing the Agreement

  • Using an incomplete legal description that does not match the title commitment, which can delay recording and title insurance issuance.
  • Failing to attach required exhibits such as surveys, lease abstracts, or environmental reports, creating ambiguity over included assets and tenant obligations.
  • Mismatching party names or signer capacities leading to challenges in enforcing the agreement or recording instruments under the correct owner.
  • Neglecting lender or municipal consent clauses that can void financing or trigger default conditions post-closing.

Primary Penalties and Legal Risks

1099 Penalties: IRC §6721: $60–$330 per form
Recording Rejection: County rejection delays title transfer
Escrow Breach: Liquidated damages or costly litigation
Title Defect: Possible indemnity claims, insurance costs
Invalid Signature: Enforceability risk under ESIGN/UETA
I-9 Noncompliance: Potential fines for employment-related gaps

Comparison: eSignature Providers for Executing Commercial Sale Agreements

Vendor pricing and feature availability differ by plan; signNow is listed first for direct comparison of common capabilities relevant to commercial closings.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs: Common Questions About Sale Agreements and Electronic Execution

Answers address validity, notarization, signatory authority, record retention, and how electronic signatures interact with recording and escrow processes.


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