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Lease of Unfurnished House with Move In and Move Out Inspection Report

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Lease of Unfurnished House with Move In and Move Out Inspection Report and Military Clause

Agreement made on the , between

of , referred to herein as Lessor, and

of , referred to herein as Lessee.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows

1. Lease of Premises

Lessor hereby leases to Lessee the house and lot situated at , hereinafter referred to as the Premises, and more particularly described as follows:

(Insert Legal Description)

Together with all appurtenances, for a term of months, to commence on , and to end on , at .

2. Amount of Rent

Lessee agrees to pay, without demand, to Lessor as rent for the Premises per month in advance on the day of each calendar month beginning on . Said payments are to be made at , or at such other place as Lessor may designate to Lessee in writing.

3. Security Deposit

Lessee has deposited with Lessor $, as security for the performance by Lessee of the terms of this Lease. Lessor may use any part of the security deposit to satisfy any default of Lessee and any expenses arising from a default or damages to the Premises as provided herein.

4. Quiet Enjoyment

Lessor covenants that on paying the rent and performing the covenants contained in this Lease Agreement, Lessee shall peacefully and quietly have, hold, and enjoy the Premises for the agreed term.

5. Use of Premises

The Premises shall be used and occupied by Lessee exclusively as a private single-family residence. Neither the Premises nor any part of the Premises shall be used at any time during the term of this Lease by Lessee for the purpose of carrying on any business, profession, or trade of any kind, or for any purpose other than as a private single-family residence.

6. Number of Occupants

Lessee agrees that the Premises shall be occupied by no more than persons, consisting of adults and children under the age of years, without the prior, express, and written consent of Lessor.

7. Condition of Premises

Lessee stipulates that he has examined the Premises, including the grounds and all buildings and improvements, and, at the time of this Lease, said Premises are in good order, good repair, safe, clean, and tenantable condition.

8. Assignment and Subletting

Without the prior, express, and written consent of Lessor, Lessee shall not assign this Lease, or sublet or grant any concession or license to use the Premises or any part of the Premises.

9. Alterations and Improvements

Lessee shall make no alterations to the buildings on the Premises or construct any building or make other improvements on the Premises without the prior, express, and written consent of Lessor.

10. Damage to Premises

If the Premises, or any part of the Premises, shall be partially damaged by fire or other casualty not due to Lessee's negligence or willful act, the Premises shall be promptly repaired by Lessor and there shall be an abatement of rent corresponding with the time during which, and the extent to which, the Premises may have been untenantable.

11. Dangerous Materials

Lessee shall not keep or have on the Premises any article or thing of a dangerous, inflammable, or explosive character that might unreasonably increase the danger of fire on the Premises.

12. Utilities

Lessee shall be responsible for arranging and paying for all utility services required on the Premises.

13. Maintenance and Repair

Lessee agrees to maintain the Premises in as good condition as Lessee finds the Premises, reasonable wear and tear excepted, and agrees to pay for all maintenance and repairs to put the Premises in the same condition as when Lessee entered.

Major maintenance and repair of the Premises (i.e., with an estimated cost of $ or more) not due to Lessee's misuse, waste, or neglect shall be the responsibility of Lessor.

14. General Liability, Indemnification and Insurance

Lessee assumes all risks and responsibilities for accidents, injuries, and death to persons or property occurring in, on, or about the Premises.

Lessee shall maintain general public liability insurance in an amount of not less than $, and the policy shall not be cancelable without at least days' prior written notice to Lessor.

15. Animals

Lessee shall keep no domestic or other animals on or about the Demised Premises without the prior, express, and written consent of Lessor.

Lessee is granted consent to have one approved pet (under lbs. in weight at maturity) in the Premises pursuant to the following terms and conditions:

A. Description of pet:

G. Lessee shall pay a pet deposit of $, which is nonrefundable.

16. Right of Inspection

Lessor and Lessor's agents shall have the right at all reasonable times during the term of this Lease and any renewal of this Lease to enter the Premises for the purpose of inspecting the Premises and all building and improvements on the Premises.

17. Display of Signs

During the last days of this Lease, Lessor or Lessor's agent shall have the privilege of displaying the usual For Sale or For Rent or Vacancy signs on the Premises and of showing the property to prospective purchasers or tenants.

18. Subordination of Lease

This Lease and Lessee's leasehold interest under this Lease are and shall be subject, subordinate, and inferior to any liens or encumbrances now or later placed on the Premises by Lessor.

19. Holdover by Lessee

Should Lessee remain in possession of the Premises with the consent of Lessor after the natural expiration of this Lease, a new tenancy from month-to-month shall be created and shall be terminable on days' written notice.

20. Surrender of Premises

At the expiration of the lease term, Lessee shall quit and surrender the Premises in as good a state and condition as they were at the commencement of this Lease, reasonable use and wear excepted.

21. Default

If any default is made in the payment of rent or any other term or condition of this Lease, the Lease, at the option of Lessor, shall terminate and be forfeited.

Termination and forfeiture shall not result if, within days of receipt of notice, Lessee has corrected the default or breach.

22. Termination of Lease

After vacating the Premises, Lessee shall pay for all utility services due and have them discontinued, see that the Premises are swept out and adequately cleaned, remove all trash or other refuse from the Premises, lock all doors and windows, and return any keys to Lessor.

23. Abandonment

If at any time during the term of this Lease, Lessee abandons the Premises, Lessor may, at his option, enter the Premises by any means and relet the Premises for the unexpired term.

24. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement shall not be construed as waiving any such terms and conditions.

25. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

26. Military Clause

In the event Lessee is a member of or subsequently enlists into military service, Lessee may terminate the Lease upon delivery of written notice and proof of assignment.

27. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail to the respective address of each party as set forth at the beginning of this Agreement.

28. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto.

29. Entire Agreement

This Agreement shall constitute the entire agreement between the parties.

30. Modification of Agreement

Any modification of this Agreement shall be binding only if placed in writing and signed by each party.

31. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred without prior written consent of the other party.

32. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original.

33. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

Printed Name of Lessor

Signature of Lessor

Printed Name of Lessee

Signature of Lessee

SCHEDULE A - Move In Inspection Report

Notice to Lessee: This checklist must be completed prior to moving into the Premises.

Item Beginning Condition Ending Condition

Living Room

Doors (including locks)

Carpet

Walls

SCHEDULE B - Move Out Inspection Report

Notice to Lessee: This checklist must be completed prior to moving out of the Premises.

Item Beginning Condition Ending Condition

Living Room

Doors (including locks)

Carpet

Walls

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What this combined lease and inspection report does

A Lease of Unfurnished House with Move In and Move Out Inspection Report pairs a residential lease for an unfurnished dwelling with a structured inspection record documenting the property's condition at move-in and again at move-out. It records parties, lease term, rent, security deposit, permitted uses, and obligations alongside a room-by-room checklist, meter readings, and timestamped photos. The integrated form helps prevent deposit disputes, clarifies repair responsibilities, and creates contemporaneous evidence for insurance or court review. When executed electronically, ensure the transaction meets ESIGN/UETA criteria and retention needs for accounting and legal review.

Why a combined lease and inspection report matters

Provides a contemporaneous, signed record of condition tied to lease terms, reducing deposit disputes and clarifying repair responsibilities while supporting insurance and accounting needs.

Why a combined lease and inspection report matters

Who commonly uses and completes these forms

Typical users include landlords, property managers, tenants, and independent inspectors who need consistent documentation of condition and tenancy terms.

  • Landlords and property managers — prepare leases, track deposits, and document repairs promptly.
  • Tenants — review, initial, and retain inspection reports to protect deposit rights.
  • Independent inspectors — provide neutral, dated condition assessments with photos and notes.

The form is practical for single-family rentals, small portfolios, and multi-unit managers aiming to standardize move processes and avoid post-tenancy disagreements.

Core elements of a professional combined lease and inspection report

Important elements of a professional Lease of Unfurnished House with Move In and Move Out Inspection Report ensure clarity, defendability, accurate condition records, and compliance with applicable state statutes and federal retention requirements.

Lease Terms

Clearly define parties, rent, term, renewal options, utilities allocation, permitted uses, and early-termination procedures to reduce later disputes.

Inspection Checklist

A room-by-room checklist with standardized condition codes, space for comments, and line items for appliances, fixtures, floors, walls, and exterior elements enhances objectivity.

Photo Evidence

Embed timestamped photos linked to checklist items and descriptions to preserve visual proof for deposit disputes, insurance claims, or repair verification.

Repair Obligations

Allocate responsibility for repairs, define normal wear-and-tear, and set notice procedures and timelines to minimize disagreement at move-out.

Security Deposit Terms

State permissible deductions, itemized final accounting requirements, statutory return deadlines, and interest handling where state law requires it.

Signatures & Dates

Provide separate signature blocks for landlord, tenant, and inspector with printed names and MM/DD/YYYY dates for each signed page to ensure attribution.

Step-by-step: preparing, completing, and storing the combined form

Follow a short sequential process to prepare, document, sign, and retain the lease and inspection records for defensible outcomes.

  • 01
    Prepare: Gather IDs, full property details, lease terms, and a standardized inspection checklist.
  • 02
    Document: Complete the move-in checklist, collect timestamped photos, and record meter readings and notes.
  • 03
    Sign: Have all parties sign and date the lease and inspection pages, verifying names and authentication method.
  • 04
    Retain: Store signed files, photos, and receipts in secure, access-controlled records for the required retention period.

Recommended digital workflow settings for electronic completion

Configure your digital form fields and authentication to match legal and operational needs before sending to parties for signature.

Field Configuration
Authentication Email link with optional SMS code validation
Photo Fields Require timestamped image upload for each room
Date Fields Enforce MM/DD/YYYY format with auto-populate
Attachments Allow PDF and JPG files; embed originals in final PDF

Typical digital signing flow for leases and inspection reports

A concise digital workflow helps reduce signer friction while preserving a complete audit trail and attachments.

  • Upload: Sender uploads lease and inspection template with required fields.
  • Place Fields: Add signature, initials, date, and photo-upload fields on the document.
  • Send: Distribute via email or secure link with authentication options.
  • Complete: Signers authenticate, complete fields, attach photos, and execute signatures.

Technical and integration considerations for electronic execution

Execution and storage must support PDF export, audit trail capture, and integrations with common cloud or property management systems.

  • Integrations: Salesforce, Microsoft 365, NetSuite, Box, Google Workspace integration options
  • Formats: PDF and DOCX supported; images embedded as JPG or PNG
  • Authentication: Email link, SMS code, or higher-assurance methods available

Comparing common eSignature vendors for lease and inspection workflows

Key commercial differences for executing leases and inspection reports electronically. signNow is shown first in the comparison to reflect pricing and compliance characteristics.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by promotion Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Essential data elements to collect in the form

Tenant Name: Full legal name
Landlord Name: Full legal name
Property Address: Street, unit, city, state, ZIP
Move-In Date: MM/DD/YYYY
Security Deposit: Exact dollar amount
Photos: Timestamped image files

Penalties and risks from incorrect or incomplete documentation

Deposit Disputes: Incorrect accounting risks legal claims
Late Filings: Missed statutory deadlines incur penalties
Identity Errors: Mismatched names complicate enforcement
Insufficient Evidence: No photos weakens claim defense
Unauthorized Signatures: May render document unenforceable
Privacy Violations: Improper PHI handling triggers HIPAA risk

Common preparation and execution mistakes to avoid

  • Incomplete photo coverage or low-quality images that fail to show damage context reduce evidentiary value and invite dispute.
  • Vague or inconsistent condition descriptions (e.g., 'fair') lead to subjective interpretations at move-out and contested deductions.
  • Unsigned pages, missing initialed checklist lines, or unsigned attachments can invalidate parts of the report during dispute resolution.
  • Mismatched dates between lease and inspection entries create ambiguity over when obligations or notices took effect.

Practical best practices for defensible execution and storage

Follow consistent procedures and document hygiene to strengthen enforceability and make post-tenancy accounting straightforward.

Photograph thoroughly
Capture both wide and detail photos for every room and notable defects; preserve originals with timestamps and embed them in the inspection record for chain-of-custody clarity.
Use clear condition codes
Adopt a short standard scale (for example Good/Fair/Poor) and define normal wear-and-tear examples in the form to minimize subjective disagreements later.
Confirm signer identity
Record printed names, verification method, and any ID checks for landlord, tenant, and inspector; note remote authentication method in the audit trail.
Store originals securely
Keep signed PDFs, photos, and receipts in access-controlled cloud storage with backups and export immutable copies when required for legal retention.

Real-world scenarios showing common outcomes

Two concise examples show how standardized forms reduce friction and support fair outcomes for landlords and tenants.

Property Manager Scenario

A regional property manager uses the combined form for each tenancy to standardize intake and document preexisting damage before keys exchange.

  • Neutral inspector documents every room with timestamps and attaches high-resolution photos.
  • As a result, security deposit accounting is faster, repair disputes decline, and managers can produce clear evidence in small claims or mediation without relying on memory.

Tenant Protection Scenario

A tenant signs the move-in report and uploads date-stamped photos when minor staining exists on carpets to protect deposit rights.

  • Tenant retains verified photographic evidence and signed checklist.
  • At move-out, comparison to the signed move-in report prevents unfair deductions, expedites lawful deposit return, and provides documentation useful for dispute resolution or portable renter insurance claims.

Key milestones from lease signing to final accounting

A clear milestone sequence helps both parties meet statutory deadlines, coordinate repairs, and prepare final deposit accounting in a timely manner.

01

Lease Execution

All parties sign and date the lease before occupancy begins.

02

Move-In Inspection

Complete and sign the move-in checklist within 24–72 hours of occupancy.

03

Rent and Deposit

Collect first month's rent and security deposit in accordance with lease terms.

04

Move-Out Inspection

Conduct final inspection, document differences, and provide itemized deposit accounting promptly.

Frequently asked questions and clear answers

Practical answers to frequent execution, legal validity, dispute, notarization, photo, and retention questions for this combined lease and inspection report.


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