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Notarized Affidavit

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NON-FOREIGN AFFIDAVIT UNDER
INTERNAL REVENUE CODE
SECTION 1445(b)(2)

STATE OF MISSOURI

COUNTY OF )

I/WE, "Seller(s)", being first duly sworn, state under penalties of perjury:

1. That I/WE am/are the Transferor(s) of the property located at in the City of

County of State of Missouri, and described as follows:

District Section Block Township Range

or Parcel Number

2. That my/our United States taxpayer identification number is/are:

Seller: Tax ID:

Address:

City State Zip

Seller: Tax ID:

Address:

City State Zip

Seller: Tax ID:

Address:

City State Zip

Seller: Tax ID:

Address:

City State Zip

3. That I/WE am/are not a "foreign person" as that term is defined in Section 1445(f) of the Internal Revenue Code.

This affidavit is given to the "transferee(s) or Buyer(s)" of the property described in paragraph 1 above for the purpose of establishing and documenting the non-foreign affidavit exemption to the withholding requirement of Section 1445 of the Internal Revenue Code.

Seller

Date

Seller

Date

Seller

Date

Seller

Date

Sworn to and Subscribed before me this the day of , 20

My Commission Expires:

NOTARY PUBLIC

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What a Notarized Affidavit Is and when it’s used

A Notarized Affidavit is a written sworn statement in which the signer affirms facts under oath and a notary public attests to the signer’s identity and signature. Affidavits commonly support legal filings, real estate transactions, identity assertions, and administrative claims where a sworn declaration is required. Notarization does not by itself make the affidavit truthful, but it verifies the signer’s identity and willingness to sign. Many courts and agencies treat a notarized affidavit as stronger evidence than an unsigned or unnotarized declaration.

Why a notarized affidavit matters to your case or transaction

A notarized affidavit provides sworn, attested evidence useful in court, title work, immigration matters, and administrative reviews. It minimizes disputes over signature authenticity and can streamline acceptance by third parties.

Why a notarized affidavit matters to your case or transaction

Who commonly prepares or signs Notarized Affidavits

Typical users range from private individuals to legal and business professionals who need a sworn statement for a legal or administrative purpose.

  • Individual claimants and witnesses providing sworn statements for court or agency proceedings, often attaching documents or exhibits.
  • Attorneys and paralegals preparing client affidavits for litigation, probate, immigration petitions, or administrative hearings.
  • Real estate and title agents submitting sworn statements for closings, property disputes, or to cure title defects.

Understanding the primary users helps tailor the affidavit language, supporting exhibits, and the notarization approach to meet recipient requirements.

Who may sign and who may witness

Affiant — Signer

The affiant is the individual making the sworn statement. The affiant must be competent, able to swear an oath, and present valid identification to the notary for identity verification.

Notary / Witness

A commissioned notary public performs identity proofing and notarizes the signature. Some jurisdictions also require one or more independent witnesses depending on the document type and state law.

Essential parts of a professional Notarized Affidavit

A complete affidavit contains standard structural elements designed to make the statement clear, enforceable, and acceptable to third parties and tribunals.

Title

A clear title such as 'Affidavit of John Doe' identifying the affiant and the document purpose for quick reference in filings and indexing.

Statement of facts

Concise numbered paragraphs that state specific facts based on the affiant’s personal knowledge, avoiding hearsay or opinion unless expressly permitted.

Oath or affirmation

A short sworn clause indicating the affiant swears under penalty of perjury that the facts are true, using statutory language where required.

Signature block

Affiant signature and printed name, plus the date and a line for the notary’s signature, seal, commission number, and commission expiration.

Notarial certificate

The notary’s attestation that identity was verified and the oath administered, including jurisdictional wording that meets state requirements.

Attachments

Exhibits or supporting documents referenced by exhibit letters or numbers, each clearly labeled and cross-referenced in the affidavit text.

Key data fields required in most affidavits

Affiant name: Full legal name
Address: Street, city, state, ZIP
Statement date: MM/DD/YYYY
Notary block: Notary signature and seal
Identification: Type and number
Exhibit list: Exhibit labels

Step-by-step: completing and notarizing the affidavit

Follow these sequential steps to prepare, have notarized, and distribute a legally effective affidavit.

  • 01
    Draft facts: Write clear numbered facts based on personal knowledge.
  • 02
    Gather ID: Bring government ID accepted by the notary.
  • 03
    Do not sign early: Sign only in the notary’s presence when instructed.
  • 04
    Notary completes block: Notary signs, seals, and records the transaction.

How notarization and acceptance typically flow

This sequence shows common routing from preparation through final delivery and record retention for a notarized affidavit.

  • Prepare affidavit: Draft affidavit and attach exhibits.
  • Notarization: Affiant appears before notary to sign and swear.
  • Copy and retain: Make certified copies if required.
  • Deliver to recipient: Submit to court, agency, or counterparty as required.

Configuring an electronic workflow for a notarized affidavit

When using a digital platform, configure fields and authentication to preserve legal validity and satisfy notary requirements.

Field Configuration
Affiant signature Signature field with signatory authentication
Date field MM/DD/YYYY format, auto-fill option
ID upload Secure file field for government ID image
Notary block Reserved for notary signature and seal

Technical considerations for eNotarization and eSubmission

Digital notarization and electronic submission require specific platform capabilities to meet identity proofing and record retention standards.

  • Authentication: Email, SMS, or stronger KBA
  • Audit trail: IP, timestamp, and activity log
  • Integrations: CRM and cloud storage links

Timing considerations and common deadlines

Some affidavits support time-sensitive filings where prompt notarization and submission are necessary; observe recipient deadlines and statute-based timing.

Court filings:

Follow the court’s filing schedule and local rules for filing sworn statements.

Real estate closings:

Coordinate notarization with closing date to avoid delays in recording and title transfer.

Immigration support:

Submit affidavits with petitions per USCIS instructions for filing deadlines.

Agency requests:

Respond within the agency’s stated timeline to avoid administrative denials.

Record retention:

Keep originals per retention rules after submission.

Legal risks and penalties for defective affidavits

Perjury exposure: Criminal penalties
Rejected filing: Administrative dismissal
Title issues: Recording delays
I-9 fines: Civil penalties possible
Immigration impact: Evidence may be disregarded
Civil liability: Contract or tort exposure

Common mistakes that delay acceptance

  • Signing before appearing before the notary or leaving the notary block pre-filled, which can render the notarization invalid or raise suspicion.
  • Providing incomplete identification or failing to present the specific ID types required by the notary or state regulations, causing refusal or rescheduling.
  • Using vague or nonfactual language in numbered paragraphs, which can lead to evidentiary objections or request for clarification from the receiving party.
  • Attaching exhibits without referencing them in the affidavit text or failing to label exhibits clearly, creating confusion and potential rejection.

Comparing eSignature options for notarized affidavits

The table shows representative starting prices and key capabilities for common eSignature vendors; signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about notarized affidavits

Answers to common questions about preparation, notarization, electronic completion, and state variations for affidavits.


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