Project ID
Unique project name or internal identifier plus physical street address and parcel number when available to avoid ambiguity during public records searches.
A properly completed Notice of Commencement clarifies who may file mechanics’ liens, establishes the property and project start date for statutory deadlines, and reduces disputes about notice and priority. Electronic execution and distribution are generally permitted under ESIGN (15 U.S.C. §7001) and UETA where applicable, subject to any statutory exceptions.
The document is used by owners, contractors, lenders, and suppliers to fix project identity and statutory timing before construction begins.
Unique project name or internal identifier plus physical street address and parcel number when available to avoid ambiguity during public records searches.
Full recorded legal description or assessor parcel number. A concise street address without legal description may be rejected by some recorders.
Full legal owner name, mailing and service address, and an authorized agent if the owner delegates filing authority for the Notice.
General contractor name, license number if applicable, and contact details so subcontractors and suppliers can identify the immediate contract party.
Primary lender name and address when construction is financed; this affects lien priority and lender notice procedures.
Clear effective or recording date, and where required, notarization statement and signature block for the owner or authorized agent.
| Field | Configuration |
|---|---|
| Upload document | PDF or DOCX with fixed signature block |
| Place fields | Signature, date, text fields for legal description |
| Signer roles | Owner as signer; agent as secondary |
| Authentication | Email plus SMS code or ID verification |
Electronic execution is commonly used, but verify state recording and notarization rules before e-filing a Notice of Commencement.
Before or at commencement of construction
Record in the county where the property is located
Provide copies to contractor, lender, and suppliers immediately
Update if owner, lender, or project scope changes
Keep recorded copy in project files
Collect owner, contractor, lender, and property data.
Owner or agent executes; obtain notarization if required.
File with county recorder or clerk for public indexing.
Send recorded copy to contractor, lender, and suppliers.
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