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Notice to Bidders

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FORECLOSURE BY SALE FACT SHEET - NOTICE TO BIDDERS

JD-CV-80 Rev. 10-10

June Special Session, Public Act No. 09-3

STATE OF CONNECTICUT

SUPERIOR COURT

www.jud.ct.gov

Name of case (Plaintiff v. Defendant)

Docket number

Address of property

Size, type and age of property

Appraisal date

Appraisal value

Number of bedrooms

Number of bathrooms

Annual property taxes

Taxes paid to date? Yes No

If vacant, how long

Notice To Bidders

Pursuant to a judgment of foreclosure by sale rendered by the Superior Court for the Judicial District of

at

in the case of

Docket No.

the property known as

is being sold at public auction on Saturday, at 12:00 noon.

The property is legally described in Attachment A.

The sale is subject to approval by the Court.

Anyone wishing to participate in the bidding, except the foreclosing plaintiff, must register with the Committee prior to the auction and present for the Committee's examination a certified or bank check in the amount of (Amount of Deposit)

$ Amount of Deposit in words

Qualified bidders will be issued numbers, and bidding will be conducted and recorded by those numbers. The Committee must collect all deposit checks from bidders when bidders register to bid. The successful bidder will be required to endorse the check to the Clerk of the Superior Court at the conclusion of the auction.

A report of the results of this auction will be submitted promptly to the Court for approval. The successful bidder must be prepared to pay the balance of the purchase price within thirty (30) days after the approval of the sale. The deposit may be ordered forfeited if the successful bidder fails to complete the transaction within the thirty-day period.

The property is being sold "as is," subject to no contingencies whatsoever. The Committee makes no warranties, either express or implied, concerning the property's condition, and no adjustments will be made for any defects that may be discovered after this date. The Committee makes no representations of any kind as to the environmental condition of the property. All bids are to be made based on the bidder's own information and knowledge of the property, learned through his or her own efforts, and not on any representation or comments made by the Committee.

The property is being sold free and clear of the liens(s) being foreclosed, and of all interests subsequent in right to that lien. The property is being sold subject to:

A.) All taxes due the city of not foreclosed by this action. The Tax Collector has advised the

Committee that the outstanding balance on these taxes is $ plus accruing interest.

The Committee makes no representations as to the accuracy of this information.

B.) Water and Sewer use charges not foreclosed by this action. The Regional Water Authority and the Water Pollution Control Authority have advised the Committee that the outstanding balance on these charges total $

plus accruing interest. The Committee makes no representations as to the accuracy of this information.

C.) All building and zoning regulations of the the city of which affect this property.

D.) All building lines, easements, restrictions and all other matters concerning this property which appear of record.

E.) The rights of any person in possession or occupancy of the property who have not been made parties to this foreclosure action.

F.) The right of the United States of America to redeem the property, if applicable under Federal law.

G.) Any other liens on this property which have not been foreclosed by this action.

The successful bidder must record the committee deed within 30 days of the closing.

Any additional information, including but not limited to special features and other information regarding the property, is included as Attachment

Committee for Sale (Name)

The Judicial Branch of the State of Connecticut complies with the Americans with Disabilities Act (ADA). If you need a reasonable accommodation in accordance with the ADA, contact a court clerk or an ADA contact person listed at www.jud.ct.gov/ADA/

JD-CV-80 (back/page 2) Rev. 10-10

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What a Notice to Bidders Is and when it’s used

A Notice to Bidders is a formal procurement document used by owners, agencies, or construction managers to invite qualified contractors or suppliers to submit sealed or electronic bids for a defined project. It typically summarizes scope of work, location, how to obtain bid documents, mandatory pre-bid meetings, bonding and insurance requirements, submission format and deadline, and the owner’s reservation of rights to accept or reject bids. The notice forms part of the procurement record, supports fair competition, and establishes the procedural terms that bind bidders during the solicitation period.

Why a clear Notice to Bidders matters

A precise Notice to Bidders reduces disputes, clarifies submission requirements, and protects procurement integrity by documenting deadlines, bonding terms, and evaluation criteria. Clear notices help vendors prepare compliant bids and assist owners in defensible award decisions.

Why a clear Notice to Bidders matters

Who typically issues and responds to a Notice to Bidders

Public agencies, private owners, general contractors, and procurement offices issue notices to solicit proposals; subcontractors and suppliers respond with bids, bonds, and supporting documents.

  • Public owners and agencies: Prepare formal notices, set bonding and minority participation requirements.
  • General contractors: Circulate notices to subcontractors and coordinate bid submissions.
  • Subcontractors and suppliers: Compile pricing, certifications, insurance, and bid bonds for submission.

The notice defines roles and expectations; each participant must confirm compliance with stated terms and local procurement rules before submitting a bid.

Core elements to include in a professional Notice to Bidders

A complete notice organizes the procurement essentials so bidders can respond correctly. Include project identity, scope summary, procurement schedule, submission instructions, mandatory qualifications, and evaluation factors to reduce questions and later disputes.

Project Identification

State the project name, address, owner, and a concise scope summary so bidders can confirm relevance and prepare an accurate proposal with correct price assumptions.

Document Access

Explain how to obtain complete bid documents (plans, specs, addenda), including electronic download instructions and any cost or registration requirements for plan holders.

Submission Requirements

Specify delivery method (sealed envelope or eSubmission), number of copies, required cover forms, labeling instructions, and whether electronic signatures or PDFs are accepted.

Deadlines and Meetings

List bid issue date, pre-bid meeting time/location, last date for written questions, and exact bid submission deadline with local time zone to avoid timing disputes.

Bonding and Insurance

Describe bid security amount/type, performance/payment bond requirements, and minimum insurance coverages with certificate naming the owner as additional insured if required.

Evaluation and Award

Summarize award criteria (lowest responsive bidder, best value), any domestic preference provisions, and the owner’s reservation to reject bids or waive immaterial irregularities.

Step-by-step: issuing a Notice to Bidders

Follow these steps to publish and manage a notice from preparation through bid receipt.

  • 01
    Prepare Document: Draft scope, schedule, requirements, and attachments for the procurement.
  • 02
    Set Deadlines: Decide pre-bid meeting date, question cutoff, and final submission deadline.
  • 03
    Publish Notice: Distribute via official channels and plan rooms, and post addenda as required.
  • 04
    Receive Bids: Collect submissions, verify compliance, and log receipt times or audit trails.

Typical routing and submission flow

A standard electronic or paper workflow follows a predictable sequence from document distribution to award.

  • Publish: Owner issues notice and makes bid documents available to plan holders.
  • Questions: Bidders submit written questions; owner issues clarifying addenda.
  • Submit: Bidders submit bids by the stated method before the deadline.
  • Evaluate: Owner reviews bids, verifies bonds, and selects responsive, responsible bidder.

Configuring an electronic Notice to Bidders workflow

Key workflow settings reduce errors and create an auditable record for procurement compliance.

Field Configuration
Authentication Email link with optional SMS code or KBA for higher assurance
Template Create reusable notice template including mandatory fields and attachments
Addenda Publish and version control addenda; notify all registered plan holders
Audit Trail Capture timestamps, IPs, and signer actions for procurement records

Technical distribution and file-format considerations

Choose formats and platforms that preserve document fidelity and meet procurement rules.

  • File Formats: PDF and DOCX widely accepted; PDF preferred for fixed-layout documents
  • Integrations: Support for cloud storage and procurement systems eases distribution
  • Accessibility: Comply with accessibility standards and provide alternate formats on request

Ensure the chosen platform logs distribution and access events and supports the required signature and authentication methods.

Typical dates and timeframes to include

List every actionable date and provide the local time zone; clarity prevents inadvertent disqualification.

Notice Issue Date:

When bid documents become available to bidders

Pre-bid Meeting:

Scheduled briefing for bidders, if applicable

Questions Deadline:

Last date/time to submit written questions

Bid Submission Deadline:

Exact date/time for receipt of sealed or electronic bids

Award Estimate:

Approximate date for award decision and contract execution

Essential data fields to include for compliance and verification

Project ID: Unique procurement identifier
Bid Amount: Total proposed price
Bidder Legal Name: Entity name as on tax records
Contact Information: Phone, email, and mailing address
Bid Bond Details: Type and amount required
Submission Timestamp: Receipt date and time logged

Common mistakes that lead to bid disqualification

  • Missing or improper bid security: submitting without required bond or acceptable form leads to automatic disqualification in many procurements.
  • Ambiguous deadlines: failing to state a time zone or using informal time formats can result in late or invalid submissions.
  • Incomplete attachments: omitting required certifications, insurance evidence, or addenda acknowledgements commonly causes rejection.
  • Mismatched legal names: using a DBA instead of the bidder’s legal entity name can prevent contract execution and trigger bonding disputes.

Consequences of errors in a Notice to Bidders or in bids

Bid Rejection: Noncompliant bids are often rejected without review
Bond Forfeiture: Contractor may forfeit bond for withdrawal or failure
Award Delays: Clarifications or re-bids can delay project start
Legal Challenge: Procedural defects may lead to protests or litigation
Financial Exposure: Incorrect contract terms can create unexpected liability
Recordkeeping Risk: Insufficient audit trail impedes dispute resolution

Representative eSignature vendor comparison for Notice to Bidders workflows

Compare common plan attributes. Place signNow first in the table; verify competitor details with vendors for procurement-specific features and limits.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-world examples using electronic notices and signing

Selected customer experiences illustrate practical benefits of electronic procurement workflows and secure signing.

Martin Properties — Founder

Martin Properties digitized bid and contract execution to eliminate in-person signings and paper routing.

  • The process supported mobile and offline signing.
  • Tim Martin reported that processing and executing documents online maintained 100% compliance and security while enabling faster turnaround with fewer administrative steps for property transactions and tenant contracts.

Optica Ventures — COO

A commercial developer standardized notice issuance and bid collection using digital forms.

  • The team reduced manual tracking and missing attachments.
  • Brian Fitzgibbons said the interface made it easier for both staff and clients to complete required procurement paperwork consistently, reducing follow-ups and improving the accuracy of submitted proposals.

Frequently asked questions about Notices to Bidders

Answers to common questions about e-submission, signatures, deadlines, and recordkeeping for Notices to Bidders.


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