Fill and Sign the Office Clerk Job Description Templateworkable Form

Worksheet - Routine Clerical Responsibilities Activity Frequency D W M O  Type labels, letters, envelopes, and invoices. ( ) ( ) ( ) ( )  Determine layout and format, and type in finished format. ( ) ( ) ( ) ( )  Proofread and correct errors. ( ) ( ) ( ) ( )  Set up an type financial and statistical reports. ( ) ( ) ( ) ( )  Take dictation and transcribe. ( ) ( ) ( ) ( )  Transcribe dictation from voice recordings. ( ) ( ) ( ) ( )  Record, type, and distribute meeting minutes.  Compose standard letters in response to routine correspondence. ( ) ( ) ( ) ( )  Schedule appointments without prior clearance, schedule meetings and conferences, and make travel arrangements including reservations. ( ) ( ) ( ) ( )  Prepare meeting and conference rooms. ( ) ( ) ( ) ( )  Maintain, process, distribute, and update records, files, and documents. ( ) ( ) ( ) ( )  Maintain confidential records and files, and handle confidential correspondence and records. ( ) ( ) ( ) ( )  Open, sort and distribute mail.  Answer telephones, screen and place calls, monitor and follow up on voice mail recordings, refer callers to appropriate parties. ( ) ( ) ( ) ( )  Prepare, process, and verify invoices, bills, checks and receipts. ( ) ( ) ( ) ( )  Maintain and report expense account activity. ( ) ( ) ( ) ( )  Receive and welcome visitors, and refer to appropriate parties. ( ) ( ) ( ) ( )  Maintain and update mailing lists. ( ) ( ) ( ) ( )  Enter data electronically and verify. ( ) ( ) ( ) ( )  Process payroll records. ( ) ( ) ( ) ( )  Perform calculations, post and verify figures, trace and adjust errors. ( ) ( ) ( ) ( )  Maintain inventory of office supplies, requisition new supplies, and distribute supplies to authorized parties. ( ) ( ) ( ) ( ) Schedule and monitor equipment repairs and service contracts. ( ) ( ) ( ) ( )  Maintain locks and keys for storage cabinets and other facilities, and distribute to authorized parties. ( ) ( ) ( ) ( )  Orient and train new employees. ( ) ( ) ( ) ( )  Schedule work for coworkers as requested. ( ) ( ) ( ) ( )  Act as resource for others as to staff and locations. ( ) ( ) ( ) ( )  Maintain records of cash receipts and disbursements. ( ) ( ) ( ) ( )  Review job applicants/applications and conducts screening interviews. ( ) ( ) ( ) ( )  Collate and bind. ( ) ( ) ( ) ( )  Make copies. ( ) ( ) ( ) ( )  Date and stamp documents.  Recommend improvements in operations and procedures. ( ) ( ) ( ) ( )  Maintain procedures and information manuals. ( ) ( ) ( ) ( )  Develop operating budget for approval. ( ) ( ) ( ) ( )  Research, tabulate, and summarize information of routine, periodic or special reports. ( ) ( ) ( ) ( )  Present findings in oral or written form. ( ) ( ) ( ) ( )  Record and verify entries or accounts, journals, logs, and general ledgers. ( ) ( ) ( ) ( )  Balance accounts and reconcile statements. ( ) ( ) ( ) ( ) The following equipment is operated as a regular part of the responsibilities of the job:  Calculator  Computer  Dictation equipment  Facsimile machine  Photocopier  Postage machine  Security equipment  Sorter  Switchboard  Word processor