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OHSU Body Donation Form

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OHSU Body Donation Program Enrollment Form

OHSU Body Donation Program

School of Medicine

3181 S.W. Sam Jackson Park Road

Portland, OR 97239-3098

(503) 494-8302

http://www.ohsu.edu/bodydonation/

INFORMATION REGARDING A DONATION TO THE OHSU BODY DONATION PROGRAM

The OHSU Body Donation Program was founded in 1976 as an integral part of medical education and research in the state of Oregon. It is one of the programs under the umbrella service organization, Donate Life Northwest, which includes Pacific Northwest Transplant Bank, Lions Eye Bank of Oregon, American Red Cross Oregon Trail Chapter and Community Tissue Services.

For more than 40 years, the OHSU Body Donation Program has enjoyed a reputation of integrity within the donor community. All donated remains are handled and treated in accordance with the highest ethical standards and in full compliance with federal and state laws and regulations. The OHSU Body Donation Program does not, and will never engage in, profiteering from the use of human remains.

Every year between 200 and 250 altruistic citizens of Oregon and the greater Pacific Northwest donate their bodies and place their trust in us to honor and carry out their final wishes. Our pledge to these remarkable individuals and their families is that we will ensure their remains are used for the advancement of medical education and scientific research throughout Oregon and the greater Pacific Northwest region. The service we offer benefits not only the donors and their families but also the entire community of students and practitioners of medical science.

The OHSU Body Donation program works in close collaboration with the state’s funeral homes. Completion of this donation form is only one part of end-of-life planning. We strongly encourage all donors and donor families discuss their last wishes and make pre-arrangements for any professional services desired with their local funeral director. Although OHSU does offer an annual memorial service, this is not meant to provide final closure for the family but instead to express our student’s appreciation for the invaluable contribution the donor has made to their medical education. Most but not all donors are acceptable to the program at time of death depending on their cause of death and other logistical criteria. The donor’s estate is responsible for all costs associated with the funeral home or cemetery including death scene transport.

If you have any questions, please contact Ginger Wolf, client service manager of the OHSU Body Donation Program at (503) 494-8302, Monday through Friday, 7 a.m. to 4 p.m. If she or one of the staff members are not available, please leave a message or follow instructions on the phone message regarding contacting your local funeral home or transport company.

If you are the donor: By completing and signing this form you are authorizing:

• The donation of your entire body to the Oregon Health & Science University, School of Medicine, for the advancement of medical education and scientific research.

• The Body Donation program will provide a copy of form to the funeral director specified for their records

• Your agent will notify your funeral director as soon as possible after death to allow for processing.

• Your funeral director, upon receipt of your body, to notify the OHSU Body Donation Program and to follow instructions from OHSU regarding embalming requirements.

If you are donating someone else’s body: By completing and signing this form, you are authorizing:

• The donation of the entire body of the person listed below (under “Donor Information”) to the OHSU, School of Medicine, for the advancement of medical education and scientific research.

• The funeral director to notify the OHSU Body Donation Program and to follow instructions from OHSU regarding embalming requirements.

Thank you for your interest in our program. We appreciate it that you would consider giving our program the opportunity to extend your contribution or that of a loved one beyond the grave. This is a gift like no other and its significance is graciously appreciated.

William Cameron, Ph.D., Executive Director, Body Donation Program and Demonstrator for Anatomy for Oregon


ENROLLMENT FORM FOR THE OHSU BODY DONATION PROGRAM

By completing this Enrollment Form, I am authorizing Oregon Health & Science University (“OHSU”) to use my body, or the body listed below for which I have legal authority to determine the disposition of, or transfer it to a qualified institution in the state of Oregon or the Pacific Northwest for anatomical education and/or research.

BODY DONOR INFORMATION

(Please Print Legibly)

Name:

Address: Phone:

City: Zip:

Date of Birth: Birth Place: Sex:

Social Security No.: Veteran:

Service & Serial Number Claim Number

Contact Person*: Phone number:

*This person will serve as the spokesperson for your/the donor’s estate and be contacted by the OHSU Body Donation Program in the event that any questions arise regarding the execution of the donor’s final wishes as described herein.

Donor Status:

Name of Spouse/Registered Domestic Partner/Domestic Partner:

AUTHORIZATIONS

(Please read carefully and check where appropriate):

I have provided my funeral director with an alternate plan should OHSU be unable to accept my remains at the time of death.

I authorize OHSU to permanently retain my brain for educational coursework.

Memorial contributions in my name should be made to: “Anatomical Research Fund, OHSU”.

DISPOSITION OF REMAINS

I HEREBY DIRECT AND AUTHORIZE THE RELEASE/DELIVERY OR SHIPMENT OF SAID REMAINS AS FOLLOWS:

(select and initial one of the following four options):

(1) Initial Do not cremate my remains. Release my body to: funeral home.

(I understand there may be a charge for this service at the funeral home; my family or estate will be responsible for payment)

(2) Initial Cremate my remains and deliver to cemetery for the purpose of inurnment.

(I understand there may be a charge for this service at the cemetery; my family or estate will be responsible for payment)

(3) Initial Cremate my remains and bury them at sea as dictated by maritime law.

(I understand that OHSU does not charge for this service)

(4) Initial Cremate my remains and return ashes (OHSU does not charge for this service) to:

Name/Relationship

Street City State Zip

AUTHORIZED SIGNATURE

I acknowledge that I have read (or had read to me) this document in its entirety. I have had the opportunity to ask questions, have had my questions answered, and I fully understand this document. By signing below, I consent to the donation and disposition of the remains as described above. In signing below, I represent myself as the Donor named on this form or as the person with legal authority to make the donation on the Donor’s behalf.

Signature of Donor (or Authorized Representative of Donor)

Date

If an Authorized Representative signed above, please provide the following information (please print legibly):

Authorized Representative’s Full Name:

Authorized Representative’s Relationship to Donor:

SIGNATURES OF WITNESSES

Two witnesses must sign this form indicating their willingness to abide by the donor’s wishes to donate his/her body to OHSU. One of the witnesses should be the person to whom we will send an acknowledgment letter of your donation at the time of death and the other witness must be a “disinterested witness”, meaning someone other than:

a spouse, domestic partner, child, parent, sibling, grandchild, grandparent or guardian of the donor; or

an adult who exhibited special care and concern for the donor; or

a representative of an institution (including a hospital, accredited medical school, dental school, college, university) or organization (including an organ procurement organization, eye bank, tissue bank) or other person to whom an anatomical gift could pass to for research or education purposes.

By signing below, I declare that the person who signed this Body Donation Form above is personally known to me, that he/she signed this Body Donation Form in my presence that he/she appeared to be of sound mind and not acting under duress, fraud or undue influence, and that I witnessed his/her signature. Please print the information legibly.

Witness Signature

Full Name of Witness to Receive Acknowledgement Letter

Witness Relationship to Donor

Street Address

City, State, Zip

Witness Signature

Full Name of Second Witness

Witness Relationship to Donor

Street Address

City, State, Zip

Enter text

What the OHSU Body Donation Form Is

The OHSU Body Donation Form is the institutional consent and intake document used to authorize the donation of a deceased person’s body to Oregon Health & Science University for education, research, or training. It records donor identity, contact details, medical history disclosures, next-of-kin or legally authorized representative information, and preferences for disposition. The form also includes language releasing the institution from specified liabilities, explains any conditions or exclusions, and documents signature, witness, or notarization requirements. Completing the form establishes the donor’s intent and helps OHSU manage logistics such as transport, use, and final disposition.

Why Completing the OHSU Body Donation Form Matters

A properly completed OHSU Body Donation Form documents donor intent, clarifies authorization at end of life, and reduces administrative delays. It helps ensure hospital and family understand disposition preferences, supports compliance with institutional policies and privacy rules, and provides a clear legal record for acceptance, use, and final disposition.

Why Completing the OHSU Body Donation Form Matters

Who Typically Completes or Signs This Form

Key parties involved before and after donation are identified below.

  • Primary donor: An individual completing the form to record their own authorization prior to death, including contact and medical history details.
  • Legally authorized representative: A person signing on behalf of a donor who lacks capacity, per state law and institutional policies.
  • OHSU intake staff: Administrative personnel who review the form for completeness, confirm eligibility, and log acceptance into institutional records.

Confirm who must sign in your situation: donor first, or an authorized representative if the donor cannot sign. Institutional intake staff will provide final acceptance instructions.

Stepwise Completion Checklist

Follow these sequential steps to complete and submit the form with minimal delays.

  • 01
    Confirm Eligibility: Review institutional acceptance criteria before starting.
  • 02
    Complete Form: Fill all required fields and sign in the designated block.
  • 03
    Provide ID: Attach or present government ID to verify donor identity.
  • 04
    Submit to OHSU: Deliver per OHSU intake instructions — mail, in person, or electronic upload.

How the Donation Process Works After Submission

This summarizes the institutional intake and disposition workflow after OHSU receives a completed form.

  • Intake Review: OHSU reviews eligibility, medical history, and consent completeness.
  • Acceptance Notice: If accepted, OHSU records the donor and notifies the listed contact.
  • Notification at Death: The family or representative notifies OHSU per the instructions on the form.
  • Disposition: OHSU uses the donation for approved purposes and completes disposition per donor preference and policy.

Customizing an Online Submission Workflow

If OHSU or a provider accepts electronic submissions, configure these settings for a compliant workflow.

Field Configuration
Authentication Email link or SMS code; stronger methods for representatives
Conditional Fields Show representative fields only if donor cannot sign
Storage Encrypt at rest; retain per institutional retention policy
Notifications Automated confirmation to donor and listed contact

Technical Formats and Integration Considerations

Electronic handling of the OHSU Body Donation Form requires standard file formats and secure integrations.

  • File Formats: PDF, DOCX, HTML, Excel
  • Integrations: Works with systems such as Salesforce and Google Workspace
  • Security: Encryption in transit and at rest

Ensure any eSubmission platform complies with HIPAA if PHI is included and supports secure storage and audit trails for institutional records.

Timing and When to Submit the Form

There is no uniform federal filing deadline for anatomical donation; timing depends on donor wishes and institutional policy.

Pre-Death Completion:

Complete while donor has capacity; this avoids disputes after death.

Immediate Notification:

Notify OHSU at time of death per institutional instructions.

Notarization Timing:

If notarization is required, obtain it before death or as specified by state law.

Transport Window:

Acceptance and transport are scheduled per OHSU operational timelines.

Disposition Timing:

Cremation or return timeframe follows acceptance and institutional procedures.

Key Milestones From Enrollment to Disposition

These numbered milestones outline major stages and how they fit together from form completion through final disposition.

01

Decision and Enrollment

Donor completes form and notifies next of kin.

02

Institutional Acceptance

OHSU reviews and records acceptance into its program.

03

Notification at Death

Family or representative contacts OHSU to initiate transfer.

04

Use and Final Disposition

Specimens used then cremated or disposed per donor instructions.

Common Mistakes to Avoid

  • Using an informal name that does not match government ID can delay acceptance.
  • Failing to name a clear next of kin or representative complicates notifications and logistics.
  • Skipping required witness or notarization steps where state law or OHSU policy requires them.
  • Failing to disclose relevant medical history or implants can lead to refusal or altered handling.

Security and Compliance Checklist

HIPAA: BAA required for PHI handling
Encryption: TLS 1.2/1.3 in transit
At-Rest Encryption: AES-256 encryption
Audit Trail: Detailed timestamp and action log
Federal Acts: ESIGN and UETA compliant
Certifications: SOC 2 Type II and ISO 27001

Risks and Legal Consequences of Errors

Invalid Consent: Donation may be refused
Probate Delay: Estate processing can be prolonged
Civil Claims: Family disputes or lawsuits possible
Privacy Breach: HIPAA penalties may apply
Regulatory Noncompliance: State law enforcement actions
Operational Costs: Returned remains or additional handling fees

eSignature Provider Comparison for OHSU Body Donation Form Workflows

When selecting an eSignature provider for donor intake and recordkeeping, compare price, bulk-send features, audit trails, and HIPAA support across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Typical Signers and Their Roles

Donor

The donor is the person whose body is being offered. They complete identification, medical disclosures, and the signature block while they have capacity. A clearly completed donor form reduces the chance of post-mortem disputes.

Authorized Representative

A legally authorized representative signs only when permitted by state law or the donor’s prior incapacity. Institutions will require documentation of authority and may require notarization or witnesses per local rules.

Frequently Asked Questions About the OHSU Body Donation Form

Answers to common questions about signing, witnesses, revocation, and electronic submission are provided for clarity and compliance.


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