Is an electronic sworn statement legally valid?

Yes when it meets the ESIGN Act and UETA criteria: demonstrable intent, consent to do business electronically, clear attribution to the signer, and reliable record retention (see 15 U.S.C. ch. 96 and UETA adoption). Some exceptions still require wet-ink per state law.

When is notarization required?

Notarization is required when a jurisdiction or contract specifically mandates an acknowledged sworn statement or when a self-proving affidavit is needed. Requirements vary by state—consult state notary guidance.

Can I use remote online notarization (RON)?

Many states permit permanent RON under defined standards (identity proofing, audio-video recordkeeping). Confirm the state's RON status and retention rules before relying on RON for a sworn statement.

How do I correct an error after signing?

Execute an amendment or corrected sworn statement and follow the same signature and notarization steps. Maintain both versions and a clear audit trail for dispute resolution.

Who must sign the statement?

An authorized owner signatory or officer should sign. Where power-of-attorney or delegated authority is used, attach documentation proving signing authority.

What supporting documents should be attached?

Attach contract excerpts, purchase orders, and change orders that demonstrate each direct contract. Missing attachments commonly trigger verification delays or denials of payment.

Electronic Signature
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Owner's Sworn Statement Concerning Direct Contracts

Owner's Sworn Statement Concerning Direct Contracts

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

OWNER'S SWORN STATEMENT CONCERNING DIRECT CONTRACTS-CORPORATION

TO: DATE:

In accordance with Section 713.16(5), Florida Statutes, and in response to your demand for a sworn statement in your letter dated day of , 20 , the undersigned submits the following Statement:

Amount of all direct contracts: $

Total amount heretofore paid for all labor, services and materials furnished under direct contracts: $

The dates and amount paid or to be paid under direct contracts (attach continuation sheet if necessary):

Date Amount $

Construction (check one) has has not ceased under any direct contract.

The amount estimated to complete the improvements according to the terms and specifications of any direct contracts) under which construction has ceased is $

The actual cost of completion, if known is $

The undersigned certified that this Statement has been served at the address specified above, on day of , 20 in accordance with Section 713.18, Florida Statutes.

Owner's Name

By (signature)

Type or Print Name

Title

Name of Corporation

STATE OF

COUNTY OF

Sworn to (or affirmed) and subscribed before me this day of , 20 by who is personally known to me or produced , and who did take an oath.

NOTARY PUBLIC

Printed Name of Notary

Commission Expires

Certificate of Service

I, , hereby certify that I have delivered this day a true and attested copy of the foregoing to by:

Actual Delivery to the person to be served.

Mailing a true and correct copy of same by registered or certified U.S. mail, with postage prepaid, or by overnight or second-day delivery with evidence of delivery.

If service cannot be made by the above methods, by posting on the premises.

Signature

Understanding the Owner's Sworn Statement Concerning Direct Contracts

The Owner's Sworn Statement Concerning Direct Contracts is a notarized declaration by a project owner that lists direct contractual relationships related to a specific construction or procurement project. It identifies contractors and subcontractors who have agreements directly with the owner, confirms contract scope or payment terms, and may be used to support lien waivers, public works compliance, or funding disbursements. The statement is often required by lenders, public agencies, or prime contractors and must be signed, dated, and usually notarized to meet evidentiary and statutory requirements in many jurisdictions.

Why this sworn statement matters for owners and projects

A clear Owner's Sworn Statement reduces payment disputes, supports lien-waiver workflows, and documents direct contractual relationships for lenders and public agencies. When properly executed it increases administrative clarity and can be admissible in enforcement or payment proceedings.

Who typically completes and relies on this sworn statement

The statement is prepared by or on behalf of the project owner and shared with parties that need verified contract information.

Owner or owner's legal representative — prepares and certifies contract list for the project.
Lenders and public agencies — verify direct contracting before funding or releasing payments.
Prime contractors and sureties — confirm direct relationships for lien, bonding, and payment risk assessments.

Step-by-step: Completing the Owner's Sworn Statement

Follow these sequential steps to prepare and finalize the sworn statement with minimal rework.

01

Prepare Document: Use a current template and confirm required jurisdictional elements.
02

Gather Records: Collect contracts, change orders, and billing records before listing parties.
03

Fill and Review: Complete fields, check names and amounts, and verify dates.
04

Sign and Notarize: Have authorized signer execute and obtain notarization or witnesses as required.

Typical routing and submission workflow

A standard workflow ensures each party receives the signed statement and supporting documentation in the expected order.

Owner Signs: Owner or authorized officer signs and dates the sworn statement.
Notary or Witness: Notary performs acknowledgment or a witness signs per state requirements.
Distribute Copies: Provide certified copies to lender, prime contractor, and project file.
Archive: Store the executed statement and attachments per retention policy.

Core parts of a professional Owner's Sworn Statement

A complete statement is concise, fully populated, and accompanied by supporting attachments. Each element reduces ambiguity and improves enforceability.

Declaration

A clear sworn attestation that the listed contracts are direct agreements between the owner and named parties, with signature and date.

Contractor Roster

A table or list detailing each direct contractor, legal name, contract date, and contract value to establish the relationship.

Attachments

Include copies of key contract pages, change orders, and purchase orders cited to support the listed entries.

Notarial Block

A jurisdiction-specific notary or witness section completed per state rules to validate the sworn statement.

Certification Clause

Language that confirms accuracy under penalty of perjury and references any statutory authority if required.

Distribution Notes

Instructions identifying recipients and any timing conditions tied to payments or lien waivers.

Security and compliance considerations for electronic execution

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamped events, IP addresses, and signer history

Regulatory Compliance: ESIGN and UETA compliant

Healthcare BAA: HIPAA-compliant with BAA available

Certifications: SOC 2 Type II and ISO 27001

Accessibility: WCAG 2.0 Level AA support

Key penalties and legal risks to consider

Perjury Exposure: Criminal or civil perjury for false sworn statements

Payment Delays: Funds withheld pending verification

Lien Challenges: Inaccurate lists weaken lien enforcement

Contract Disputes: Creates grounds for contractor claims

Regulatory Noncompliance: Violations in public works can trigger sanctions

Recordkeeping Failures: Missing documents impair audits or claims

Common preparation errors to avoid

Listing trade names or abbreviations instead of legal entity names creates mismatches with contracts and tax records and can invalidate verifications.
Omitting effective dates or contract numbers makes it difficult to link the sworn statement to the correct agreement or payment period.
Failing to include signed change orders or amendments leads to understated contract values and disputed payment entitlements.
Skipping notarization or required witness lines in jurisdictions that mandate them results in rejected or unenforceable statements.

Set up for an electronic sworn statement workflow

Configure fields and authentication to match your organization's compliance and recipient requirements before sending for signature.

Field	Configuration
Signature Authentication	Email link \| SMS code \| optional KBA
Conditional Fields	Enable to show contractor details only when applicable
Attachment Required	Require contract PDF upload for each listed contractor
Routing Order	Owner -> Notary -> Lender -> Project File

Technical requirements and integrations for eSubmission

Confirm that the chosen eSignature platform supports notarization workflows, required authentication, and secure storage before sending.

Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
Formats Supported: PDF, DOCX, HTML
Storage Options: Cloud storage with access controls

Timing and typical deadlines to track

Be aware of contract, payment, and statutory timelines that affect when the sworn statement must be produced and distributed.

Pre-Final Payment:

Provide statement before final draw or retainage release per contract terms

Upon Request:

Supply to lender or agency within contractually specified days after request

Public Works Filing:

Meet any agency-specific deadlines for sworn statements tied to progress payments

Lien Notice Windows:

Timely submission affects lien and stop-notice rights under state law

Record Retention:

Retain executed statement per retention policy and legal requirements

Representative eSignature vendor comparison for executing sworn statements

Choose a platform that supports notarization, secure storage, and required authentication. The table shows representative pricing and compliance capabilities for common vendors.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (bulk in Premium)	Yes (envelope limits apply)	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about execution and validity

Answers to common questions about enforceability, notarization, and correcting errors help avoid delays and preserve legal effect.

Need help? Contact support

Is an electronic sworn statement legally valid?
Yes when it meets the ESIGN Act and UETA criteria: demonstrable intent, consent to do business electronically, clear attribution to the signer, and reliable record retention (see 15 U.S.C. ch. 96 and UETA adoption). Some exceptions still require wet-ink per state law.
When is notarization required?
Notarization is required when a jurisdiction or contract specifically mandates an acknowledged sworn statement or when a self-proving affidavit is needed. Requirements vary by state—consult state notary guidance.
Can I use remote online notarization (RON)?
Many states permit permanent RON under defined standards (identity proofing, audio-video recordkeeping). Confirm the state's RON status and retention rules before relying on RON for a sworn statement.
How do I correct an error after signing?
Execute an amendment or corrected sworn statement and follow the same signature and notarization steps. Maintain both versions and a clear audit trail for dispute resolution.
Who must sign the statement?
An authorized owner signatory or officer should sign. Where power-of-attorney or delegated authority is used, attach documentation proving signing authority.
What supporting documents should be attached?
Attach contract excerpts, purchase orders, and change orders that demonstrate each direct contract. Missing attachments commonly trigger verification delays or denials of payment.

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