Information Collection Consent Form

Information Collection Consent Form

Revised 14/8/17

WHAT YOUR PERSONAL INFORMATION IS

Personal information is any information or an opinion (whether true or not) about you. It may range from the very sensitive (e.g. medical history or condition) to the everyday (e.g. address and phone number). It would include the opinions of others about your work performance (whether true or not), your work experience and qualifications, aptitude test results and other information obtained by us in connection with your possible work placements. Personal information includes sensitive information.

WHAT SENSITIVE INFORMATION IS

Sensitive information is a special category of personal information. It includes information or opinion about your:

• membership of a professional or trade association or membership of a trade union;

• criminal record;

• health or disability (at any time);

• It includes personal information collected to provide a health service.

There are other types of sensitive information; but they are generally less relevant to work and pre-work situations. Sensitive information can, in most cases, only be collected with your consent. We will only collect information that is necessary for the proper performance of our tasks or functions. We do not collect or use personal or sensitive information for the purposes of unlawful discrimination.

WE WILL NEED TO COLLECT PERSONAL INFORMATION ABOUT YOU

Personal information may range from the sensitive (e.g. relevant medical history or criminal history) to the everyday (e.g. address and phone number). We may collect the opinions of others about your work performance your work experience and qualifications, aptitude test results and other information in connection with your possible work placements.

We will only collect information that is necessary for the proper performance of our tasks or functions. We do not collect or use personal or sensitive information for the purposes of unlawful discrimination. We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it. We do not routinely conduct criminal history checks and only do so in order to obtain relevant criminal history with regard to particular jobs you are offered or for which you are shortlisted. If you only browse our website, we do not collect information that identifies you personally, though we may collect information related to your visit to our website.

WHO WILL BE COLLECTING YOUR PERSONAL AND SENSITIVE INFORMATION

Your personal information will be collected by DFP Recruitment Services for its own use and on behalf of other members who might require access to your personal and sensitive information in connection with your work placements.

Your personal information will be held by DFP Recruitment Services. Some of your personal information may be held on portable devices such as mobile phones, laptop computers or in diaries operated and held by our staff members. Some of your personal information will also be held on such devices by clients of DFP for recruitment or placement purposes.

HOW YOUR PERSONAL INFORMATION WILL BE COLLECTED

Personal information will be collected from you directly when you complete and submit one of our registration forms or provide other information in connection with your application to us.

Some sensitive information may be recorded as a result of you providing legal documents, e.g.: your passport or proof of entitlement to work in Australia.

Personal Information will also be collected when:

• we receive any reference about you

• we receive results of inquiries that we might make of your former employer, work colleagues, professional associations or registration body

• we receive the results of any competency or medical test

• we receive performance feedback about you (whether positive or negative)

• we receive any complaint from or about you in the workplace

• we receive any information about a workplace accident in which you are involved

• we receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest, or inquiry in which you are involved, and

• you provide us with any additional information about yourself.

LEGAL REQUIREMENTS FOR PERSONAL INFORMATION

Some laws such as taxation law, immigration law, laws regulating employment agencies, laws relating to national security, laws relating to professional or trade registration and laws for the protection of certain classes of people (such as children or the elderly) may require that we collect certain types of information (including criminal history) from you that is relevant to the position/s for which you may be applying. There may be cases where our duties of care or contractual duties require us to obtain and disclose certain types of personal information relevant to specific jobs.

When requesting information of this type we will tell you whether the supply of that information by you is mandatory or voluntary.

IF YOU DO NOT GIVE US ALL OR PART OF THE INFORMATION WE NEED

• we may be limited in our ability to locate suitable work for you;

• we may be limited in our ability to place you in work;

• we might decline to represent you in your search for work or put you forward for particular positions.

YOUR PERSONAL INFORMATION WILL BE USED IN CONNECTION WITH

• our assessment of your suitability for registration with us;

• the necessary validation (including from appropriate third party sources) of your resume, v.v., nominated references, or stated qualifications, experience, training or abilities. Where we require third party validation we will tell you how we propose to obtain it;

• your actual or possible work placement

• your performance appraisals our assessment of your ongoing performance and prospects

• any test or assessment (including medical) that you might be required to undergo

• our identification of your training needs

• any workplace rehabilitation in which you and we are involved;

• our management of any complaint, investigation or inquiry in which you are involved, and

• any insurance claim or proposal that requires disclosure of your personal or sensitive information

• suggestions we may make to you, whilst you remain registered with us, for further training in connection with work of the type that you are seeking through us;

• any reference that we may give concerning your work;

• our statutory compliance obligations;

YOUR PERSONAL INFORMATION MAY BE DISCLOSED TO

• potential and actual employers and clients of DFP Recruitment Services

• referees

• a person who seeks a reference about you;

• other members of the DFP Group

• our insurers

• a training body, or professional association or registration body that has a proper interest in the disclosure of you personal information

• a Workers’ Compensation body

• our contractors and suppliers, for example IT contractors and psychometric test managers

• a parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom we may contact in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly to you;

• any person with lawful entitlement to obtain the information, and

• any person to whom you direct us to supply employment details.

YOU CAN ACCESS YOUR PERSONAL INFORMATION FOR CORRECTION IF IT IS WRONG

Subject to some exceptions which are set out in privacy legislation you have a right to see and have a copy of personal information about you that we hold.

If you are able to establish that personal information that we hold about you is misleading, irrelevant, not accurate, complete or up-to-date, we will take reasonable steps to correct it.

If we are unable to agree that personal information that we hold about you is not misleading, relevant accurate, complete and up-to-date, you may ask us to place with the information a statement by you that claims that particular information is misleading, irrelevant, not accurate, incomplete or out-of-date.

If you wish to exercise your rights of access and correction you should contact our privacy coordinator via email at privacy@dfp.com.au. In some cases we may impose a moderate charge for providing access to personal or sensitive information. We will not charge you simply because you lodge a request for access.

ELECTRONIC TRANSACTIONS

We conduct transactions electronically as well as in hard copy and by face to face measures. It is important that you understand that there are risks associated with the use of electronic technologies and the use of the internet and you should take all appropriate steps to protect your personal information. Please see our Privacy Policy located at www.dfp.com.au for further information.

CONSENT TO COLLECTION, USE AND STORAGE OF PERSONAL INFORMATION BY DFP RECRUITMENT SERVICES PTY LTD

I (full name) of have read and understood each of the statements in the Collection Statement and Consent to Electronic Transactions and have had sufficient opportunity to read and understand your Privacy Policy. I voluntarily consent to:

• personal and sensitive information about me being collected by you as indicated above;

• personal and sensitive information about me being used as indicated above;

• personal and sensitive information about me being disclosed as indicated above;

• engaging in electronic transactions with regard to any matter connected with the purposes for which my personal information may be used or disclosed as indicated above.

Are you currently registered with a government Job Active provider?

Yes No

I have permission to work in Australia. If you are invited into DFP Recruitment Services for an interview you will need to supply proof of eligibility to work in Australia eg. birth certificate or passport or passport & working visa (if applicable). Please note if you have changed your name you will need to bring documentation to support this eg. marriage certificate along with supporting photo identification if you are supplying a birth certificate.