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Policy Transfer/Application for Multiple Peril Crop Insurance

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Policy Transfer/Application

With Supplemental Coverage Endorsement
Multiple Peril Crop Insurance

Identification Number (Tax ID):

Type of Identification Number:

Is applicant at least 18 years old?

Applicant's Name:

Applicant's Authorized Rep.:

Street or Mailing Address:

City: State: Zip:

Telephone Number:

Spouse's Name:

Spouse's Identification Number:

Name of Parent or Guardian:

Policy #:

Agency/Agent Name and Address:

Agency Code: Effective Crop Year: State:

National/State Request:

(National) I request insurance coverage for my share of the Category B crops (except forage production) specified below with a designated county in all added counties where the crops are insurable.

(State) I request insurance coverage for my share of the Category B crops (except forage production) specified below with a designated county in all added counties within the state where the crops are insurable.

In addition to my share on this policy, I am insuring:

I am providing a Power of Attorney or Lease Agreement as evidence of my authority to insure their share.

Applicant's Email Address:

List all person(s) with a substantial beneficial interest in you: If none, state NONE.

Please complete a SOCIAL SECURITY NUMBER AND EMPLOYER IDENTIFICATION NUMBER REPORTING form for additional substantial beneficial interest entities when applicable.

Substantial Beneficial Interest Details

Name ID Number & Type Person Type Address Telephone

This policy shall continue for each succeeding crop year until cancelled or terminated as provided in the policy.

Crop and Coverage Table

Effective Crop Year County Desig Cty Code R, N, T Name of Crop Plan of Insurance Additional Coverage Practice, Type, Class, Etc. Cov Level % of Price Election / Projected Price / County Amount of Ins. Options, Elections, or Endorsements Intended Acres EASYhail Hail Plan $/Acre
SCO †
Applicant has land that is affected by an FCI-33 Map which is part of the RMA County Actuarial Document for the applicable county.

Authority to sign crop insurance documents on behalf of the insured

I grant the person(s) listed below the authority to sign any and all crop insurance documents on my behalf. I understand that by authorizing such persons to sign documents on my behalf I am legally bound by all terms and conditions of such documents and of the crop insurance contract. I also understand that granting the following person(s) the authority to sign on my behalf does not obligate that person(s) to the terms and conditions of my crop insurance contract. I further understand that this authorization may be revoked by me at any time upon written notice, signed and delivered to my Approved Insurance Provider.

Name Address Telephone Grant Remove

This policy shall continue for each succeeding crop year until cancelled or terminated as provided in the policy.

Supplemental Coverage Option Endorsement

In addition to Section 3B(2) of the Basic Provisions, I hereby elect this Supplemental Coverage Option Endorsement, and by this election I understand:

(1) I must have purchased a policy under the Common Crop Insurance Policy Basic Provisions and applicable Crop Provisions to elect this Endorsement and must also purchase this Endorsement with the same Approved Insurance Provider as my Common Crop Insurance Policy

(2) I may elect coverage under this Endorsement and the Farm Service Agency's Agricultural Risk Coverage Program, but the same acreage of the crop cannot be covered under both programs.

(3) I may elect coverage under this Endorsement and Stacked Income Protection Plan for the upland cotton, but the same acreage cannot be insured under both.

(4) If at any time my Common Crop Insurance Policy for the crop is cancelled or terminated, coverage under this endorsement is automatically terminated, coverage under this endorsement is automatically cancelled or terminated.

(5) That by electing this Endorsement, it will continue from year to year unless I or you cancel or change my election by written notice on or before the cancellation date or my coverage is otherwise canceled or terminated under the terms of my policy.

(6) Separate Administrative Fees will be assessed for each policy insured under this Endorsement

ARC coverage question for lines with SCO values

Effective Crop Year County Name of Crop Underlying Plan Of Insurance Type, Class, Etc. Underlying Coverage Level SCO Plan of Insurance ARC Coverage

Conditions of Acceptance

This application is accepted and insurance attaches in accordance with the policy unless:

(a) Are you now indebted and the debt is delinquent for insurance coverage under the Federal Crop Insurance Act?

(b) Have you in the last five years been convicted under federal or state law of planting, cultivating, growing, producing, harvesting, or storing a controlled substance?

(c) Have you ever had insurance coverage under the authority of the Federal Crop Insurance Act terminated for violation of the terms of the contract or regulations, or for failure to pay your indebtedness?

(d) Are you disqualified or debarred under the Federal Crop Insurance Act, the regulations of the Federal Crop Insurance Corporation, or the United States Department of Agriculture?

(e) Have you ever entered into an agreement with the Federal Crop Insurance Corporation or with the Department of Justice that you would refrain from participating in programs under the authority of the Federal Crop Insurance Act and that agreement is still effective?

(f) Do you have like insurance on any of the above crop(s)?

Part I: Policy Transfer to NAU Country

I hereby request cancellation of my insurance policy with for the crop(s) and crop year(s) shown above because I have applied for insurance with another Approved Insurance Provider.

Policy number

I hereby authorize and direct the shown above to furnish any information relative to my insurance policy to the Assuming Approved Insurance Provider listed below.

Part II: Policy Transfer to NAU Country Insurance Company

By submission of this form, we agree to provide crop insurance to this applicant for the crop(s) and crop year specified above unless this form is not executed on or before the established cancellation date for any of the crop(s) shown, in which case insurance will be provided for such crop(s) for the following crop year.

Insured's Name:

Agency Name:

Agency Code:

Policy Number:

Signature:

Date of Acceptance by Assuming Approved Insurance Provider:

Crop Hail Underwriting Certification

1. Have any of the listed crops received hail damage prior to signing the application?

2. Has additional insurance been purchased on the above crops?

3. Do you wish to exclude hail coverage on acres not insured under the MPCI policy?

Certification Statement

I certify that to the best of my knowledge and belief all of the information on this form is correct.

Applicant's / Insured's Printed Name & Signature

Printed Name:

Signature:

Date:

Name of Assuming Agent (Please Print)

Address of Assuming Agent

Date:

Agent's Printed Name & Signature

Printed Name:

Signature:

Code Number:

Date:

Enter text✕

What the Policy Transfer/Application for Multiple Peril Crop Insurance Is

The Policy Transfer/Application for Multiple Peril Crop Insurance is a formal document used to request assignment, transfer, or application of federal or private crop-insurance coverage for a specified acreage and crop type. It records parties (transferor and transferee), insured acreage, unit structure, coverage levels, producer shares, and any lender interests. The form supports underwriting, verifies continuity of coverage, and provides the insurer with required metadata for premium calculation, loss adjustment, and claim handling across a policy term.

Why this Form Matters for Producers and Lenders

Completing a correct Policy Transfer/Application preserves continuous coverage, clarifies indemnity allocation, and prevents claim disputes. It also ensures premium billing is accurate and lender interests are protected when a farm interest changes hands or ownership shares are updated.

Why this Form Matters for Producers and Lenders

Who Typically Completes or Signs This Application

Accurate completion by the correct parties reduces processing time and avoids underwriting exceptions or claim denials.

  • Producers and co-owners who need to transfer or add coverage for crop acreage.
  • Insurance agents and company underwriters responsible for policy changes.
  • Lenders and mortgagees protecting their security interest in insured crops.

Core Parts of a Professional Policy Transfer/Application

A complete application groups identifying data, policy and acreage details, transfer instructions, signatures, and agent attestations to support underwriting and claims.

Policy header

Policy number, insurer name, effective and expiration dates, and existing coverage levels required to match the transfer to a contract.

Parties

Full legal names for transferor and transferee, taxpayer IDs, mailing and service addresses, and contact phone/email for all listed parties.

Property details

Farm serial number, FSA/CRP identifiers where applicable, legal description, county and state, unit structure, and total insured acres.

Coverage specifics

Crop type, practice, share percent, coverage level, price election, and optional endorsements affecting indemnity and premium.

Lender/mortgagee

Name and address of any secured lender, loan number, and instructions for claim proceeds to preserve collateral interests.

Signatures and attestations

Signed acknowledgements from transferor, transferee, and agent with dates and any required witness or notary blocks.

Key Data Fields Required on the Form

Policy Number: Insurer-assigned ID
Producer Name: Legal name
Tax ID: TIN or EIN
Farm Serial: FSA or insurer farm ID
Crop/Practice: Crop and production practice
Shares/Acres: Percent and insured acreage

Step-by-Step: Completing the Transfer/Application

Follow these sequential steps to minimize review delays and ensure the transfer is processed against the correct policy and acreage.

  • 01
    Collect IDs: Gather policy number, FSA farm number, and taxpayer IDs.
  • 02
    Enter parties: Record full legal names, addresses, and contact info.
  • 03
    Specify change: State transfer type, effective date, and new share percentages.
  • 04
    Sign and submit: Obtain required signatures, attach supporting documents, and route to insurer or agent.

How to Configure an Online Transfer Workflow

Configure a digital workflow so data, authentication, and routing match insurer and regulatory requirements.

Field Configuration
Authentication Email with SMS code or KBA per insurer policy
File format PDF or DOCX; use flattened PDF for final archive
Notifications Auto-notify producer, agent, and lender on completion
Retention Store signed PDF plus audit trail for required period

Where the Completed Form Goes and Who Reviews It

After submission the form follows a standard routing path to underwriting, agent files, and lender records as required.

  • Agent review: Agent verifies details and uploads supporting documents.
  • Underwriting: Underwriter confirms eligibility and recalculates premium.
  • Lender notice: Lender receives notification if listed as mortgagee.
  • Policy update: Insurer issues endorsement or new policy reflecting transfer.

Digital Submission and Integration Considerations

Ensure the chosen platform can export signed PDFs with an audit trail and integrate with agent management systems to keep underwriting and lender records synchronized.

  • File types: PDF, DOCX supported
  • Integrations: Connectors for CRM or RMS systems
  • Authentication: Email, SMS, or KBA options

Common Deadlines and Processing Expectations

Timelines vary by insurer and program; allow lead time for underwriting and lender notification when transfers affect coverage or premium.

Transfer request timing:

Submit before the applicable practice or crop reporting date

Effective date alignment:

Effective date determines premium proration and claim responsibility

Premium billing:

Insurer issues endorsement and billing within insurer SLA

Cancellation notice:

Observe any required advance notice to avoid gaps

Claim filing window:

Report losses per policy timeframes to preserve coverage

Common Mistakes to Avoid When Preparing the Form

  • Entering mismatched legal names or TINs that delay underwriting and can trigger verification holds or lender disputes.
  • Failing to specify the correct unit structure or acreage leading to misallocated indemnity payments in loss events.
  • Omitting lender or mortgagee information and creating downstream disputes over claim proceeds and security interests.
  • Submitting unsigned or partially signed forms, or using initials where full signatures are required by the insurer.

Penalties and Risks of Incorrect or Late Transfers

Coverage gap: Potential loss of indemnity
Claim denial: Claims may be denied for inaccurate details
Premium adjustments: Retroactive premium charges possible
Lender dispute: Lien priority or proceeds disputes
Regulatory exposure: Noncompliance with program rules
Data errors: Tax reporting and backup withholding risk

Real-World Examples of Policy Transfer Scenarios

These example scenarios illustrate common transfer workflows and practical outcomes to guide completion and routing choices.

Case Study 1

A retiring farmer transfers coverage to a family member to avoid cancellation of existing coverage.

  • The transferee assumes a 50% share and updates lender info.
  • Properly completed forms and timely submission preserved continuity, avoided premium recalculation errors, and ensured claims would process under the same unit structure.

Case Study 2

A land sale required a partial transfer of insured acreage mid-season.

  • Buyer purchased a percentage of insured acres and requested an effective date between planting and maturity.
  • Clear acreage schedules, updated shares, and lender notification allowed the insurer to issue an endorsement and allocate future indemnities correctly.

How to Update or Amend a Submitted Transfer

Follow these steps to correct or revise a transfer without creating coverage gaps or processing delays.

01

Identify error:

Confirm which field or attachment needs correction
02

Contact agent:

Notify the issuing agent immediately in writing
03

Prepare amendment:

Complete an amendment form with corrected details
04

Obtain signatures:

Collect all required signatures again
05

Resubmit:

Send amendment to underwriting with a cover note
06

Archive:

Keep both original and amended versions with audit trail

eSignature Vendor Pricing Considerations for Completing Transfers

Compare basic pricing and features relevant to high-volume insurance form workflows; signNow is listed first per comparison format guidance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Yes, trial available Yes, trial available Yes, trial available Yes, trial available
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions on Transfers and Common Issues

Answers to common questions about form completion, authentication, and post-submission follow-up for Policy Transfer/Application matters.


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