Can I submit an electronic signature?

Yes. Electronic signatures are legally enforceable in the United States under the ESIGN Act (15 U.S.C. ch. 96) and UETA where applicable, provided the signature evidences intent, consent, attribution and retention.

When is notarization required?

A plain financial statement typically does not require notarization, but related legal instruments (e.g., affidavits, powers of attorney, deeds) may. Verify requirements with the requesting party or state law.

What attachments are commonly required?

Lenders and auditors commonly request bank statements, accounts receivable aging, fixed asset schedules and trial balances as supporting attachments to validate reported figures.

Who must sign the statement?

An officer with authority to bind the business—commonly the CEO, CFO, or an authorized signatory—must sign. Some recipients may also accept signatures from external preparers with a preparer statement.

What authentication level is recommended?

Email or SMS code authentication is sufficient for many transactions. For higher assurance you may use knowledge-based authentication or multi-factor methods depending on recipient requirements.

How should I correct an error after signing?

Do not alter a signed copy. Prepare a corrected statement, annotate the reason for correction, and obtain new signatures; retain both versions and an audit trail documenting the change.

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Business Financial Statement

Business Financial Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What a Business Financial Statement Is and when it's used

A Business Financial Statement is a formal record that summarizes an entity's financial position, performance, and cash flows over a specified period. Commonly composed of a balance sheet, income statement, statement of cash flows and owner equity schedule, the document aggregates assets, liabilities, revenue, expenses and equity to support credit decisions, investor due diligence, tax preparation and internal management reporting. Lenders, investors and accountants use these statements to assess solvency, liquidity and profitability and to verify representations in loan or investment applications.

Why an accurate Business Financial Statement matters

A clear, complete financial statement reduces underwriting friction, supports regulatory compliance and improves stakeholder confidence. Accurate numbers lower the risk of loan denial, tax adjustments or investor disputes by providing verifiable evidence of a company's financial condition.

Typical users and who completes the form

The Business Financial Statement is completed by internal finance teams, external accountants, or authorized company representatives when applying for credit, reporting to investors, or preparing year-end records.

Lenders and loan officers who need financial detail to underwrite credit decisions and set covenants.
Accountants and CPAs who prepare, review, or attest to financial statements for audits and tax filings.
Business owners and CFOs who assemble statements for investor pitches, mergers, or internal planning.

Ensure the person completing the statement has access to supporting ledgers, bank statements, and authorization to represent the business; missing authority can delay acceptance.

Core sections included in a Professional Business Financial Statement

A complete package includes financial statements plus notes and supporting schedules to explain accounting policies, estimates, and one-time items. Together they give a fuller picture of operations and risks.

Balance Sheet

Lists assets, liabilities and owner equity at a point in time, showing solvency and capital structure and distinguishing current from long-term items.

Income Statement

Summarizes revenues and expenses over a reporting period to show operating results, gross margin and net income or loss.

Cash Flow Statement

Reports cash inflows and outflows from operations, investing and financing to assess liquidity and the company's ability to meet obligations.

Statement of Owner Equity

Tracks changes in owners' or shareholders' equity, including capital contributions, withdrawals, distributions and retained earnings.

Notes and Schedules

Provide accounting policies, debt schedules, contingent liabilities, fixed asset rolls, and other disclosures required for interpretation.

Supporting Workpapers

General ledgers, bank reconciliations and trial balances that validate line-item amounts and enable third-party review.

Essential data fields and verification items

Entity Name: Legal business name

EIN: Employer Identification Number

Reporting Period: Start and end dates

Accounting Basis: Cash or accrual

Prepared By: Preparer name

Authorized Signer: Signer name and title

Step-by-step: preparing and submitting the Business Financial Statement

Follow these sequential steps to assemble, verify, and deliver the statement to the requesting party.

01

Gather Records: Collect ledgers, bank statements, and supporting schedules.
02

Reconcile Balances: Match accounts to bank reconciliations and trial balance.
03

Draft Statements: Prepare balance sheet, income statement, cash flow and notes.
04

Review and Sign: Obtain authorized signature and date before submission.

Where to send or file your completed Financial Statement

Choose the appropriate recipient based on the request: lender, investor, tax preparer, or regulatory body. Keep an auditable delivery record.

Lenders & Underwriters: Submit to loan officer or secure lender portal for underwriting review.
Investors and Buyers: Provide to prospective investors, VCs, or M&A advisors under NDA when required.
Accountants and Auditors: Share with CPAs for tax filing, review, or audit workpapers.
Regulatory Filings: Include when a state agency or licensing board requests financial proof.

Configuring an online completion workflow

Set field validation, required documents and signer authentication to reduce back-and-forth and preserve an audit trail.

Field Detection	Enable automatic field detection to place signature and date fields.
Required Fields	Mark identifiers and totals as required to prevent incomplete submissions.
Signer Authentication	Use email or SMS codes; upgrade to KBA for higher assurance.
Supporting Attachments	Require bank statements and trial balances as PDF uploads.
Retention Settings	Configure retention period and export formats after completion.

Technical formats and platform considerations

Choose a platform that accepts common formats and integrates with your back-office systems for secure exchange.

Formats Supported: PDF, DOCX, XLSX
Integrations: CRM and cloud storage connectors
Security Standards: TLS and AES-256 encryption

Confirm the platform supports audit trails, exportable signed PDFs and the authentication level your recipient requires before sending.

Common timelines and typical recipient deadlines

Delivery expectations vary by recipient; verify requested due dates and allow time for independent review or auditor questions.

On Loan Application:

Provide within lender-specified window; often requested at application or underwriting stages.

Investor Due Diligence:

Expect a short turnaround, commonly 7–14 calendar days for initial package.

Tax Preparation:

Supply prior-year statements early in tax season to support returns and schedules.

Audit Requests:

Respond quickly; auditors may set strict timelines for workpaper delivery.

Periodic Reporting:

Adopt internal schedules (monthly, quarterly, annual) aligned with fiscal calendar.

Common preparation mistakes to avoid

Inconsistent periods: mixing fiscal and calendar figures causes reconciliation errors and undermines comparability for lenders and auditors.
Missing support: failing to attach bank statements, receivable aging or fixed asset schedules often triggers additional reviewer questions and delays.
Incorrect entity details: mismatched legal name or EIN between documents can cause identity verification failures and processing holds.
Unsigned or improperly authorized forms: unsigned statements or signatures without proper title or authority may be rejected by lenders or regulators.

Risks and potential consequences of inaccurate statements

Loan denial: Inaccurate figures can lead to credit refusal or higher pricing.

Tax adjustments: Errors may trigger IRS inquiries or amended returns.

Fraud allegations: Material misstatements risk civil or criminal exposure.

Loss of funding: Investors may withdraw offers based on discrepancies.

Reputational harm: Stakeholder trust can be damaged long-term.

Backup withholding: 24% backup withholding may apply for incorrect TINs.

Comparing eSignature provider costs and features for this document

Major eSignature vendors differ in price model, envelope limits, and enterprise features; signNow is listed first for direct comparison across common criteria.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Plan-dependent	Plan-dependent	Plan-dependent	Plan-dependent
Envelope Cap	No cap	100 envelopes/user/year	Plan-dependent	Plan-dependent	Plan-dependent

Real-world examples of online financial statement workflows

Organizations across industries use signed digital statements to accelerate approvals and maintain auditable records for lenders and auditors.

Optica Ventures LLC — COO

Optica automated signature collection for investor packages

Reduced turnaround time on deals
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Martin Properties — Founder

Martin Properties moved lease and financial disclosures online

Enabled remote closings and lender submissions
"I can process and execute all of these documents online with 100% compliance and built-in security."

Who signs and certifies the Business Financial Statement

CFO, Finance Officer

The Chief Financial Officer or equivalent prepares or certifies the statement, attests to accuracy and has authority to represent the business in financial matters. Where outside accountants prepare statements, the CFO still frequently signs to confirm management representations.

Loan Officer / Trustee

A designated loan officer, trustee or authorized representative may sign acknowledgements or receipt confirmations. Their role is to accept the document for underwriting or custody but not to certify preparer accuracy.

Frequently asked questions about completing and submitting this statement

Answers address common issues such as signature method, required attachments, authority to sign, and acceptable electronic formats.

Need help? Contact support

Can I submit an electronic signature?
Yes. Electronic signatures are legally enforceable in the United States under the ESIGN Act (15 U.S.C. ch. 96) and UETA where applicable, provided the signature evidences intent, consent, attribution and retention.
When is notarization required?
A plain financial statement typically does not require notarization, but related legal instruments (e.g., affidavits, powers of attorney, deeds) may. Verify requirements with the requesting party or state law.
What attachments are commonly required?
Lenders and auditors commonly request bank statements, accounts receivable aging, fixed asset schedules and trial balances as supporting attachments to validate reported figures.
Who must sign the statement?
An officer with authority to bind the business—commonly the CEO, CFO, or an authorized signatory—must sign. Some recipients may also accept signatures from external preparers with a preparer statement.
What authentication level is recommended?
Email or SMS code authentication is sufficient for many transactions. For higher assurance you may use knowledge-based authentication or multi-factor methods depending on recipient requirements.
How should I correct an error after signing?
Do not alter a signed copy. Prepare a corrected statement, annotate the reason for correction, and obtain new signatures; retain both versions and an audit trail documenting the change.

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