Establishing secure connection…Loading editor…Preparing document…

Independent Contractor Property Manager Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Independent Contractor Property Manager Agreement

THIS AGREEMENT made and entered into on the date last written below, by and between (hereinafter "Employer"), and , an independent contractor (hereinafter "Property Manager");

WHEREAS, the Employer desires to retain the services of Property Manager, and Property Manager desires to render services to the Employer, upon the terms and conditions hereinafter stated:

NOW, THEREFORE, the parties hereto, intending to be legally bound hereby, do hereby promise and agree as follows:

SECTION 1 – SCOPE OF DUTIES TO BE PROVIDED

1.1 Term. Employer agrees to hire Property Manager, at will, for a term commencing on , 20 and continuing until terminated in accordance with Section 4 of this agreement.

1.2 Duties. Property Manager agrees to perform work for the Employer on the terms and conditions set forth in this agreement and agrees to devote all necessary time and attention (reasonable periods of illness excepted) to the performance of the duties specified in this agreement. Property Manager's duties shall include the following:

Property Manager further agrees that in all aspects of such work, Property Manager shall comply with the policies, standards, regulations of the Employer from time to time established, and shall perform the duties assigned faithfully, intelligently, to the best of his/her ability, and in the best interest of the Employer.

SECTION 2 – CONFIDENTIALITY

2.1 Confidentiality. Property Manager acknowledges and agrees that all client and tenant information is owned by Employer, including amounts paid therefore, tenant and customer lists, and other Employer data and information related to its business (hereinafter collectively "Confidential Information") are valuable assets of the Employer...

2.2 Return of Documents. Property Manager acknowledges and agrees that all originals and copies of records, reports, documents, lists, plans, memoranda, notes and other documentation related to the business of the Employer or containing any Confidential Information shall be the sole and exclusive property of the Employer, and shall be returned to the Employer upon the termination of this Agreement or upon the written request of the Employer.

2.3 No Release. Property Manager agrees that the termination of this Agreement shall not release Property Manager from any obligations under Section 2.1 or 2.2.

SECTION 3 – COMPENSATION

3.1 Compensation. In consideration of all services to be rendered by Property Manager to the Employer, the Employer shall pay to said the amount of $ per hour week bi-weekly month year other

3.2 Withholding; Other Benefits. Compensation paid pursuant to this Agreement shall not be subject to the customary withholding of income taxes and other employment taxes. Property Manager shall be solely responsible for reporting and paying any such taxes. The Employer shall not provide Property Manager with any coverage or participation in the Employer's accident and health insurance, life insurance, disability income insurance, medical expense reimbursement, wage continuation plans, or other fringe benefits provided to regular employees.

SECTION 4 - TERMINATION

4.1 Termination at Will. This Agreement may be terminated by the Employer immediately, at will, and in the sole discretion of Employer. Property Manager may terminate this Agreement upon days written notice to Employer. This Agreement also may be terminated at any time upon the mutual written agreement of the Employer and Property Manager.

SECTION 5 - INDEPENDENT CONTRACTOR STATUS

5.1 Property Manager acknowledges that he/she is an independent contractor and is not an agent, partner, joint venturer nor employee of Employer. Property Manager shall have no authority to bind or otherwise obligate Employer outside of the duties as identified in this contact. Property Manager further agrees that in the event that the Employer suffers any loss or damage as a result of a violation of this provision Property Manager shall indemnify and hold harmless the Employer from any such loss or damage.

5.2 Assignment. The Property Manager shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the prior written consent of the Employer.

SECTION 6 - REPRESENTATIONS AND WARRANTIES OF PROPERTY MANAGER

6.1 Property Manager represents and warrants to the Employer that there is no employment contract or other contractual obligation to which Property Manager is subject, which prevents Property Manager from entering into this Agreement or from performing fully Property Manager's duties under this Agreement.

6.2 Property Manager represents that he/she is licensed by the appropriate licensing agency for the profession and that he/she is in good standing with such agency.

SECTION 7 - INSURANCE.

7.1 Property Manager shall obtain and maintain in force, at its own expense, throughout the performance of his/her/its obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Property Manager's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:

Comprehensive General Liability Property Manager agrees to maintain a policy of insurance in the minimum amount of $ , including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Property Manager or his employees or agents during the performance of any duties under this Agreement.

Workers Compensation and Employer's Liability (if required by state law). Property Manager agrees to provide worker's compensation insurance for Property Manager's employees and agents and agrees to hold harmless and indemnify Employer for any and all claims arising out of any injury, disability, or death of any of Property Manager's employees or agents.

Other Insurance Requirements:

SECTION 8 - MISCELLANEOUS PROVISIONS

8.1 The provisions of this Agreement shall be binding upon and inure to the benefit of the heirs, personal representatives, successors and assigns of the parties. Any provision hereof which imposes upon Property Manager or Employer an obligation after termination or expiration of this Agreement shall survive termination or expiration hereof and be binding upon Property Manager or Employer.

8.2 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

8.3 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

8.4 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and supersedes all prior contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all parties.

8.5 Severability. If any provision of these policies and regulations or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of these policies and regulations which can be given effect without the invalid provision or application, and to this end the provisions of these policies and regulations are severable.

WITNESS OUR SIGNATURES, this the day of , 20 .

EMPLOYER

PROPERTY MANAGER

Enter text✕

What the Independent Contractor Property Manager Agreement Covers

An Independent Contractor Property Manager Agreement is a written contract that establishes the working relationship between a property owner and an independent contractor retained to manage rental property. It sets out the scope of management services, compensation structure, term and termination provisions, allocation of expenses, insurance and liability rules, and who is responsible for maintenance, tenant communications, and lease enforcement. The agreement clarifies that the manager is an independent contractor (not an employee), documents permission to act on the owner’s behalf where appropriate, and helps reduce disputes about authority, payment, and performance expectations.

Why this Agreement Matters for Owners and Managers

Use a clear written agreement to define duties, limit liability, and document payment terms so both parties can enforce expectations and comply with tax rules.

Why this Agreement Matters for Owners and Managers

Who Typically Uses an Independent Contractor Property Manager Agreement

This agreement is used by property owners, real estate investors, and professional managers who prefer a contractor relationship rather than employment.

  • Individual landlords managing single or multiple rental units without hiring in-house staff
  • Small property management firms engaging freelance or contract managers for specific portfolios
  • Real estate investors and REITs contracting local managers for regional operations

Parties choose this format to control tax reporting, define deliverables, and preserve flexibility while documenting responsibilities.

Step-by-step: Completing the agreement correctly

Follow these sequential steps to reduce errors and ensure both parties understand responsibilities before signing.

  • 01
    Prepare Parties: Confirm legal names and tax IDs
  • 02
    Define Scope: Specify services, limits, and response times
  • 03
    Set Compensation: Agree fees, expense reimbursement, and invoicing
  • 04
    Sign and Store: Execute, date, and retain signed copies

Core clauses to include in a professional agreement

A comprehensive agreement protects both parties. Include clauses that address authority, payment, liability, compliance, and termination in clear, unambiguous language.

Scope

Detailed description of management duties such as tenant screening, rent collection, maintenance coordination, inspections, and bookkeeping responsibilities.

Authority

Define limits on signing leases, entering into vendor contracts, making repairs, or evicting tenants, including pre-approval thresholds for expenditures.

Compensation

Fee structure (percentage, flat monthly fee, per-transaction), payment timing, invoicing requirements, and reimbursement procedures for expenses.

Term and Termination

Start and end dates, automatic renewal language, termination for convenience or cause, notice periods, and post-termination obligations.

Insurance and Indemnity

Specify required insurance (general liability, professional liability), limits, and indemnification obligations for negligence or breach.

Compliance

Warranty of compliance with fair housing, local licensing, tax withholding rules, and data privacy obligations where applicable.

Recordkeeping and security details to include

Digital Copies: Retain signed PDFs
Access Controls: Role-based permissions
Encryption: TLS 1.2/1.3; AES-256
Audit Trail: Timestamps and IP logs
HIPAA Options: BAA available if needed
Retention Policy: Defined retention period

Primary legal and financial risks of a flawed agreement

Misclassification: IRS penalties
Late Filings: 1099 penalties
Unauthorized Acts: Liability exposure
Insurance Gaps: Coverage denial
Privacy Breach: HIPAA/other fines
Enforceability: Ambiguous terms invalid

Common mistakes to avoid when drafting or signing

  • Failing to specify decision thresholds for repairs or vendor hires, which leads to disputes over unpaid invoices and unauthorized expenditures.
  • Using ambiguous compensation terms such as 'reasonable fee' without a numeric rate or formula tied to rent or services rendered.
  • Neglecting to require proof of insurance and copies of certificates, leaving owners exposed if contractors lack coverage.
  • Omitting a clear termination clause and notice period, which complicates contract exit and handover of tenant records.

How to set up an electronic signature and approval workflow

Configure the signing flow to match approval order and required authentications before sending for signature.

Field Configuration
Signer Order Sequential or parallel routing
Authentication Email, SMS code, or ID check
Required Fields Signatures, initials, effective date
Notifications Reminders and completion notices

Digital signing and integrations to consider

Choose a platform that supports your authentication, storage, and integration needs for property management workflows.

  • Document Formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Signer Options: Guest link or authenticated signer

Ensure the vendor meets required compliance standards and provides an auditable trail for every signed agreement.

Typical eSignature flow for the agreement

A standard electronic signing process includes upload, field placement, signer authentication, execution, and secure storage with audit records.

  • Upload: Sender uploads the agreement file
  • Prepare: Add signature, date, and initial fields
  • Send: Invite signer via email or link
  • Complete: Signer authenticates and signs; system records audit trail

eSignature vendor pricing and capability snapshot

Compare starting price and key capabilities across vendors. signNow appears first to reflect platform details used for execution and integrations.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

FAQs: Common questions about using this agreement

Answers address enforceability, signing methods, classification risks, and storage best practices for Independent Contractor Property Manager Agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users