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Rental Agreement

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Lease or Rental Agreement of Residential Property with Option to Purchase and Own Property

Lease Agreement made on the , between of , referred to herein as Lessor, and of , referred to herein as Lessee.

1. Property Leased

Lessor leases to Lessee, and Lessee leases from Lessor,

hereinafter called the Property, pursuant to the terms set forth below in this Agreement.

2. Term

The term of this Lease shall be for a period beginning and ending .

3. Rent

In consideration for the leasing of the above-described Property, Lessee agrees to pay to Lessor, as rent for such Property, the total sum of $ , payable in monthly installments as follows: $ , upon the execution of this Lease, receipt of which is acknowledged, $ , in payment of rent for the period from to ; and $ , on the day of each subsequent month during the term of this Lease. Any past due payment of rent will bear interest at the rate of % per year. All payments will be made at the principal place of business of Lessor at , or such other place as shall be designated by written notice from Lessor to Lessee.

4. Utilities

Lessee will be responsible for the payment of all utilities and services, except: which will be paid by Lessor.

5. Use

The Property will be used exclusively as a residence for no more than persons. Guests staying more than a total of days in a calendar year without written consent of the Lessor will constitute a violation of this Agreement.

6. Animals

No animals will be brought on the Property without the prior consent of the Lessor: except .

7. Ordinances and Statutes

Lessee will comply with all statues, ordinances, and requirements of all municipal, state and federal authorities now in force, or which may later be in force.

8. Assignment and Subletting

Lessee will comply will not assign this Agreement or subject any portion of the Property without prior written consent of the Lessor. Any such assignment or subletting without consent will be void and, at the option of the Lessor, will terminate the lease.

9. Inspection by Lessee

Lessee shall inspect the Property within hours after receipt of such Property. Unless Lessee within such period of time gives written notice to Lessor specifying any defect in or other proper objection to the Property, Lessee agrees that it shall be conclusively presumed, as between Lessor and Lessee, that Lessee has fully inspected and acknowledged that the Property is in good condition and repair, and that Lessee is satisfied with and has accepted the Property in such good condition and repair.

10. Inspection by Lessor

Lessor shall at all times during business hours have the right to enter on the premises where the Property may be located for the purpose of inspecting it or observing its use. Lessee shall give Lessor immediate notice of any attachment or other judicial process affecting any item Leased and shall, whenever requested by Lessor, advise Lessor of the exact location of the item.

11. Maintenance, Repairs, or Alterations

Lessee acknowledges that the Property is in good working order and repair, unless otherwise indicated. Lessee will, at his own expense, maintain the premise in good working order and repair, including all equipment, appliances, and smoke detectors, plumbing, heating and air conditioning, will keep the Property in a clean and sanitary condition and will surrender the same, at termination, in as good condition as received, normal wear and tear accepted. Lessee will be responsible for damages cause by his or her negligence and that of his or her family, invitees, and guests. Lessee will not paint paper or otherwise redecorate or make alterations to the Property without the prior written consent of the Lessor. Lessee will irrigate and maintain any surrounding grounds, including lawns and shrubbery. Lessee will not commit any waste upon the Property.

12. Inventory

Any furnishings and/or equipment to be furnished by Lessor will be listed in a separate inventory. The inventory will be signed by both Lessee and Lessor concurrently with this Agreement. Lessee will keep the furnishings and equipment in good condition and repair, and will be responsible for any damage to them other than normal wear and tear.

13. Damages to Property

If the Property is damaged by fire or any other cause which renders the Property untenantable, either party will have the right to terminate this Agreement as of the date which the damage occurs. Written notice of termination will be given to the other party within fifteen (15) days after occurrence of such damages. Should such damage or destruction occur as the result of the negligence of Lessee, or his invitees, and then only the Lessor will have the right to terminate. Should this right be exercised by either Lessor or Lessee, and then rent for the current month will be prorated between the parties as of the date the damage occurred. Any prepaid rent and unused security deposit will be refunded to Lessee. If this Agreement is not terminated, then Lessor will promptly repair the Property and there will be a proportionate reduction of rent until the Property is repaired and ready for Lessee’s occupancy. The proportionate reduction will be based on the extent which repairs interfere with Lessee’s reasonable use of the Property.

14. Indemnity

Lessee will indemnify Lessor against, and hold Lessor harmless from, all claims, actions, proceedings, costs, damages, and liabilities, including attorney's fees, arising out of, connected with, or resulting from the Property, including but not limited to the manufacture, selection, delivery, possession, use, operation, or return of such Property.

15. Default

If the Lessee fails to pay rent when due, or perform any provision of this Agreement, after not less than three (3) days (or longer if required by local law) written notice of such default given in the manner required by law, the Lessor, at his or her option, may terminate all rights of Lessee, unless Lessee, within said time, cures such default. If Lessee abandons or vacates the property while in default of the payment of rent, Lessor may consider any property left on the Property to be abandoned and may dispose of the same in any manner allowed by law. In the event the Lessor reasonable believes that such abandoned property has no value, it may be discarded. All property on the Property will be subject to a lien for the benefit of Lessor securing the payment of all sums due, to the maximum extent allowed by law. In the event of a default by Lessee, Lessor may elect to: (a) continue to lease in effect and enforce all his or her rights and remedies, including the right to recover rent as it becomes due; or (b) at any time, terminate all of Lessee’s rights and recover from Lessee all damages he or she may incur by reason of the breach of the lease, including the cost of recovering the Property, and including the worth at the time of such termination, or at the time of an award if suit be instituted to enforce this provision, of the amount by which the unpaid rent for the balance of the term exceeds the amount of such rental loss which the Lessee proves could be reasonably avoided.

16. Deposit of Security

Lessor acknowledges that Lessee has deposited with Lessor as security $ and agrees that such deposit shall be security for performance of Lessee's obligations under this Lease. Such sum may, at Lessor's option, be applied to satisfy any such obligation which may be in default, but the making of such deposit will not excuse Lessee from performance of any such obligation. Any portion of such sum which has not been so applied by Lessor will be returned to Lessee at the termination of this Lease. No interest on said Deposit shall be payable by Lessor to Lessee.

17. Holding Over

Any holding over after expiration of this Agreement, with the consent of the Lessor, will be construed as a month-to-month tenancy in accordance with the applicable terms of this Agreement. No such holding over or extension of this Agreement will extend the time for the exercise of the option to purchase unless agreed upon in writing by Lessor.

18. Fair Housing

Lessor and Lessee understand that the state and federal housing laws prohibit discrimination in the sale, rental, and appraisal, financing or advertising of housing on the basis of race, color, religion, sex, martial status, sexual orientation, national origin, ancestry, familial status, age, or disability.

19. Option to Purchase

Lessor grants to Lessee the option to purchase the Property in this Agreement for $ (the Purchase Price), provided that Lessee gives notice to Lessor, in writing, of his intention to exercise such option during the period of days immediately preceding the expiration of this Lease, and provided further that Lessee's right to so purchase the Property is conditioned upon Lessee's complete performance of all the terms and provisions of this Lease on his part to be performed, including full payment of the rental as specified.

Should Lessee exercise the option, [(all sums) or ( % of the sum)] paid as rent under this Lease shall be applied to the Purchase Price of the Property in this Agreement, and on receipt of the balance of the Purchase Price by Lessor, Lessor will transfer title of such Property to Lessee, pursuant to the terms of this Paragraph 18.

A. Fixtures

All items permanently attached to the Property, including light fixtures and bulbs, attached floor coverings, all attached window coverings, including window hardware, windows and door screens, storm sash, combination doors, awnings, TV antennas, burglar, fire and smoke alarms (except leased systems), pool and spa equipment, solar systems, attached fireplace screens, electric garage door openers with controls, outdoor plants and trees (other than in movable containers), are included in the purchase price free of liens,

B. Personal Property

The following personal property, on the Property when inspected by Lessee, is included in the purchase and will be transferred to Lessee free of liens and properly identified by a bill of sale at closing. Unless itemized below, no such personal property is included in the sale. No warranty is made as to the condition of the personal property.

C. Purchase Price

The Purchase Price of the Property, as set forth above, is $ . Said Purchase Price is payable as follows: Lessee shall make a cash down payment of $ and shall qualify for a mortgage loan for the balance.

D. Closing Costs

Lessor agrees to pay up to, but no more than $ in total closing costs.

E. Closing and Possession Date

The closing shall take place within days after the mortgage loan is approved. The possession date shall be the same as the closing date.

F. Special Liens and Taxes

Any special liens against the Property shall be paid by Lessor, if any, at closing. Property taxes are to be prorated as of the closing date.

G. Title and Conveyance

Lessor is to convey title by general warranty deed and provide Lessee with a Certificate of Title prepared by an attorney upon whose certificate of title insurance may be obtained from a title insurance company qualified to do and doing business in the State of . Lessor shall, prior to or at closing, satisfy all outstanding mortgages, deeds of trust and special liens affecting the Property which are not specifically assumed by Lessee herein. Title shall be good and marketable, subject only to the following items:

otherwise Lessee, at his option, may:

1. If defects cannot be cured by designated closing date, cancel this Agreement;

2. Accept title as is; or

3. If the defects are of such character that they can be remedied by legal action within a reasonable time, permit Lessor such reasonable time to perform the curative work at Lessor’s expense. In the event that the curative work is performed by Lessor, the time specified herein for closing of this sale shall be extended for a reasonable period necessary for such action. Lessor represent that the property is zoned residential and that no government agency has served any notice requiring repairs, alterations or corrections of any existing condition except as stated herein.

H. Breach of Agreement

In the event of breach of this option portion of the Agreement by Lessee, Lessor at his option may cancel the Agreement.

I. Damage by Fire, etc.

This option portion of the Agreement is further conditioned upon delivery of the improvements in their present condition and in the event of damage by fire or otherwise, before closing, Lessee may declare this Agreement void and shall be entitled to the return % of rent paid pursuant to this Agreement, or Lessee may elect to complete the transaction in accordance with this Agreement provided the Property is restored by Lessor at Lessor’s expense prior to closing.

20. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

21. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

22. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

23. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

24. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

25. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

26. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

27. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

28. In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

(Printed name)

(Signature of Lessor)

(Printed name)

(Signature of Lessee)

Enter text✕

What a Rental Agreement Covers

A Rental Agreement is a legally binding contract between a property owner (landlord) and an occupant (tenant) that documents the terms for occupying residential or commercial property. Typical elements include parties' names, property description, lease term, rent amount and due date, security deposit, permitted use, maintenance responsibilities, utilities allocation, default and remedies, and move-out procedures. When executed electronically, the agreement may be enforceable under federal and state e-signature laws such as the ESIGN Act and state UETA statutes; local landlord–tenant rules and rent-control ordinances also affect enforceability and required disclosures.

Why a Clear Rental Agreement Matters

A written Rental Agreement clarifies rights and obligations, reduces disputes, and documents remedies for nonpayment or property damage. It establishes enforceable payment schedules, notice procedures, and repair responsibilities, and when signed electronically it can meet ESIGN/UETA standards for intent, attribution, consent, and record retention.

Why a Clear Rental Agreement Matters

Who Typically Prepares and Signs Rental Agreements

Different parties interact with rental agreements depending on the property type and transaction role.

  • Landlords and property managers who set terms, collect deposits, and enforce lease provisions.
  • Tenants and guarantors who agree to payment, occupancy rules, and property care obligations.
  • Real estate agents or leasing brokers who prepare standard lease forms and coordinate signatures.

Each signer should understand obligations before signing; corporate owners, property managers, and agents may have delegated signing authority documented elsewhere.

Complete a Rental Agreement, Step by Step

Follow these steps to create an accurate and enforceable Rental Agreement.

  • 01
    Identify Parties: Enter full legal names for landlord, tenant, and any guarantors.
  • 02
    Describe Property: List full address, unit number, and any included parking or storage.
  • 03
    Set Terms: Specify lease start/end dates, rent amount, due date, and late fees.
  • 04
    Sign and Deliver: Collect signatures and provide copies to all parties with audit trail.

Essential Clauses to Include in Every Rental Agreement

A professional Rental Agreement groups core clauses so rights, duties, and remedies are clear and enforceable.

Parties

Identify landlord, tenant, and any guarantor or authorized agent with full legal names and contact information to establish standing.

Term

Specify fixed-term or month-to-month status, precise start and end dates, and renewal or holdover terms to avoid misunderstanding.

Rent & Payment

Detail monthly rent, acceptable payment methods, due date, grace period, late fees, and where payments should be delivered.

Security Deposit

State deposit amount, permitted deductions, inspection timing, and statutory return window required by state law.

Maintenance & Repairs

Allocate repair responsibilities, reporting procedures, and emergency contacts; clarify tenant vs landlord obligations.

Default & Remedies

Describe breach events, cure periods, eviction process, late fees, and the landlord's right to mitigate damages.

Security and Compliance Basics

Encryption: TLS 1.2/1.3; AES-256 at rest
Authentication: Email, SMS code, or stronger 2FA
Audit Trail: Timestamps, IP, signer actions
Access Controls: Role-based permissions
Retention: Exportable, tamper-evident copies
BAA Availability: HIPAA BAA on request

Common Mistakes to Avoid When Preparing a Rental Agreement

  • Leaving payment terms vague (for example, omitting a due date or grace period) which often causes late-payment disputes and inconsistent enforcement.
  • Using incorrect or abbreviated party names that do not match IDs, complicating eviction, credit checks, and court filings.
  • Failing to include required state-specific disclosures (lead paint, bedbug history, rent control notices) which can render clauses unenforceable.
  • Neglecting to specify maintenance responsibilities and notice procedures, leading to disagreements over habitability and repair costs.

Penalties and Risks from an Incorrect Rental Agreement

Eviction Delays: Defects in notice or signature can delay removals
Deposit Forfeiture: Improper handling risks statutory penalties
Unenforceable Clauses: Illegal terms may be voided by courts
Regulatory Fines: Missing disclosures can produce fines
Tax Exposure: Incorrect rental income reporting risks penalties
Privacy Breach: Poor data security may violate laws

How Electronic Execution and Delivery Typically Works

Digital execution follows predictable steps that preserve intent and create an auditable record.

  • Upload Document: Sender uploads final agreement to signing platform.
  • Place Fields: Add signature, initials, and date fields for each party.
  • Set Authentication: Choose email, SMS code, or stronger verification for signers.
  • Deliver & Store: Signers receive link; completed agreement and audit trail are stored.

Typical Digital Workflow Settings for Rental Agreements

Configure these settings when preparing a rental agreement in an e-signature platform.

Field Configuration
Signature Authentication Email link | SMS code optional
Conditional Clauses Show clause if checkbox checked
Automatic Reminders Send if signer pending after X days
Document Retention Export PDF | retain audit log

Technical Considerations for eSigning and Sharing

Ensure your platform supports required integrations, formats, and authentication options before sending a lease.

  • Integrations: CRM, accounting, and cloud storage support
  • File Formats: PDF and DOCX import/export compatibility
  • Authentication: Email, SMS, KBA, or SSO options

eSignature Vendor Comparison for Rental Agreement Workflows

Representative plan and capability comparison; signNow listed first per platform convention. Verify vendor details directly with each provider for plan-specific features.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Rental Agreements

Answers to common questions about signing, validity, notarization, and post-signature issues for rental agreements.


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