Establishing secure connection…Loading editor…Preparing document…

Rental Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Rental or Lease of Room – Bedroom Agreement

Agreement made on the , between of , referred to herein as Owner, and of , referred to herein as Tenant.

1. Tenant agrees to lease one bedroom of the house, hereinafter called the rental unit, located at , hereinafter called the dwelling, together with common living areas shared by other Tenants, for a term of months, beginning and ending for the sum of $ per month, payable in advance on the day of each calendar month to , at . A late fee of $ will be assessed if the payment is not received by the day of each month; on the day of each month, the late fee will increase to $20.00.

2. A security/cleaning deposit on this rental unit in the amount of $ has been paid to Owner by Tenant. This security deposit is refundable if the Tenant leaves the rental unit reasonably clean and undamaged. The security deposit will not earn interest during the term of the Lease, unless required by State, County or Municipality law. Tenant may not use the security deposit as payment of the last month’s rent.

3. Owner will refund all deposits due within 30 days after Tenant has moved out completely and returned the keys, provided no rent, fees or other costs are due to the Owner. Should it be necessary to retain part or all of the security deposit due to damage, cleaning/trash removal, or unpaid fees, an itemized statement will be provided to the Tenant.

4. Should the Tenant move before this Lease expires, the Tenant will be responsible for paying rent through the end of the Lease term or until another Tenant approved by the Owner has moved in, whichever comes first. All costs associated with searching for a new Tenant will be the responsibility of the Tenant.

5. Without the Owner' prior written permission, no persons other than those with a signed Leased may live in the rental unit. No pets may stay there, even temporarily, nor may any rental unit be used for business purposes. Overnight and weekend guests are permitted, with a maximum of two per Tenant, with the agreement of all the other current residents. Subleases of the rental unit are subject to prior written approval of the Owner.

6. Tenant agrees to maintain the rental unit in a clean and sanitary condition. Tenant also agrees to help keep the common living areas, yards, and garbage areas of the house clean, with chores assigned according to an agreement made mutually by all the current residents of the house. As part of these chores, garbage and recycling bins are to be placed at the curb on the driveway for collection weekly on the appropriate days.

7. Tenant agrees to provide his own insurance and to name Owner as an additional insured under Tenant's insurance policy. Tenant agrees to file claims for any property or personal loss through his own insurance company before filing any claims against the Owner’s insurance policy. Tenant agrees to hold the Owner harmless from claims for personal or property loss for which the Owner is not responsible and for which the Tenant's own insurance should cover.

8. Owner specifically agrees to the following:

A. Owner shall provide the following furniture: sofas, chairs, and tables for the living room and dining room, a bed, dresser, desk and chair for each bedroom, and window treatments for all rooms.

B. Owner shall provide the following kitchen appliances: two refrigerators, one freezer, one microwave, and one stove.

C. Owner shall provide laundry facilities free of charge for the use of Tenants only.

D. Owner shall pay all utilities, including electric, gas, water, basic 3-line telephone service (excluding long distance), and cable TV.

E. Owner shall provide long distance service, with the bill separated among Tenants by the use of PIN numbers.

F. Owner shall pay for garbage collection.

G. Owner shall provide for and to pay for high speed internet access. Tenant agrees to furnish information and support for this system, as needed by the provider.

9. Tenant specifically agrees to the following:

A. Tenant agrees to accept the dwelling as is, having already inspected it.

B. Tenant agrees to smoke only in designated smoking areas, namely outside on the front porch and inside on the enclosed back porch and to keep these areas clean of dirty ashtrays and cigarette butts.

C. Tenant agrees to keep from making loud noises or disturbances and to play music or broadcast programs so as not to disturb other people's peace and quiet at any time.

D. Tenant agrees to keep all gatherings of residents and their guests from becoming disorderly. The maximum number of guests allowed at any one time in the house will be 30. Tenant must notify other residents, and receive their permission, for any party including more than two guests.

E. Tenant agrees to pay for repairs of all damage he, or his guests, have caused, including broken windows.

F. Tenant agrees not to paint, or otherwise physically alter, any part of the dwelling without first getting written permission of Owner.

G. Tenant agrees not to drill any holes or to apply any adhesives, paint, or other substances to the woodwork anywhere in the house (e.g., doors, window trim, door trim). Posters and pictures may be hung on the plaster walls, using plain adhesive tape, thumbtacks, pins, or small nails. Products such as “poster putty” or other adhesives are not to be used.

H. Tenant agrees not to remove or to add any furniture or window treatments to the rental unit or common living areas of the house without first getting the written permission of Owner.

I. Tenant agrees not to install any type of air conditioner.

J. Tenant agrees to store bicycles in the basement only.

K. Tenant agrees to use a watertight pan underneath any mini-refrigerator used in rental unit.

L. Tenant agrees not to keep any liquid-filled furniture in the rental unit or dwelling.

M. Tenant agrees to pay for long distance service used in the Tenant's name, within 10 days of receipt of a copy of the bill from the Owner.

N. Tenant agrees to allow Owner to inspect the rental unit, to work on it, or to show it to prospective Tenants at any and all reasonable times, with 24 hours notice except in cases of emergency.

10. Violation of any part of this Agreement or nonpayment of rent when due shall be cause for eviction under applicable law.

11. Owner is not liable for the loss or damage of Tenant's personal property while it is on the premises.

12. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

13. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

14. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

15. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

16. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

17. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

18. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

19. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

20. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

21. In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

(Printed name)

(Signature of Owner)

(Printed name)

(Signature of Tenant)

Enter text✕

What a Rental Agreement Is and when it applies

A Rental Agreement is a written contract between a property owner (landlord) and an occupant (tenant) that sets out the rights and responsibilities for use of residential or commercial property. Typical elements include the parties' legal names, property description, lease term, rent amount and due dates, security deposit terms, permitted uses, maintenance obligations, and termination or renewal conditions. Rental Agreements may be short-term or long-term, fixed-term or month-to-month, and can be executed on paper or electronically where permitted by law.

Why a clear Rental Agreement matters

A well-drafted Rental Agreement reduces disputes, clarifies payment and repair responsibilities, and supports enforcement actions when necessary. It creates predictable expectations for both parties and documents legally binding consent to lease terms.

Why a clear Rental Agreement matters

Who prepares and signs Rental Agreements

The people involved determine required signatures, any corporate authorization, and whether notarization or witness signatures are advisable given state or lender requirements.

  • Property managers and landlords who administer multiple units and need consistent lease terms across portfolios.
  • Tenants and guarantors who must confirm identity, payment obligations, and move-in/move-out conditions.
  • Leasing attorneys or reps who review clauses for compliance with state landlord-tenant law.

Primary signing roles and responsibilities

Tenant

A tenant signs to accept possession and abide by payment, maintenance, and occupancy rules. Tenants should provide accurate identifying information, emergency contact details, and any guarantor information when required by the landlord or state law.

Landlord / Manager

The landlord or authorized property manager binds the property owner to provide occupancy conditions and maintain the premises. If signing for an entity, include corporate title and proof of authority to avoid future enforceability issues.

Core sections to include in a professional Rental Agreement

A comprehensive Rental Agreement organizes essential provisions so parties can quickly locate terms that affect possession, payment, and liability.

Parties and Property

Identify each party by full legal name and specify the rental property's full address, unit number, and any included parking or storage to avoid ambiguity.

Term and Possession

State the lease start and end dates, move-in procedures, and any prorated rent for partial periods; for month-to-month tenancies, specify termination notice periods.

Rent and Payments

Specify rent amount, due date, accepted payment methods, late fee policy, and any returned-check charges or automatic payment authorizations.

Security Deposit

Document deposit amount, conditions for withholding, timeline for return, and statutory interest or escrow requirements where state law mandates.

Maintenance and Repairs

Assign routine maintenance responsibilities, emergency repair procedures, and notice protocol for habitability issues and contractor entry.

Termination and Remedies

Describe lease breach remedies, eviction process references, cure periods, and whether dispute resolution uses arbitration or courts.

Step-by-step: completing a Rental Agreement

Follow these steps to prepare, review, and finalize a legally enforceable Rental Agreement with minimal rework.

  • 01
    Gather details: Collect IDs, property data, payment info, and any guarantor documentation.
  • 02
    Populate fields: Enter names, dates, rent, deposit, and special terms accurately in each field.
  • 03
    Review clauses: Verify lease term, maintenance responsibilities, and state-required disclosures for accuracy.
  • 04
    Sign and deliver: Execute signatures in the correct order and provide copies to all parties.

Where to send and how to submit the executed Rental Agreement

Decide the delivery and filing path before signing to ensure every party receives a final copy and required notices are timely recorded.

  • Send to Tenant: Provide an executed copy to the tenant at or before move-in; include receipt for security deposit.
  • File with Records: Retain the signed agreement in landlord records per retention rules and forward to accountants if needed.
  • Deliver to Guarantor: If a guarantor signed, deliver the fully executed agreement to the guarantor as proof of obligations.
  • Share with Property Team: Share a copy with maintenance or onsite management for move-in inspections and service tasks.

Typical digital workflow settings for online completion

Configure a consistent digital workflow to reduce manual follow-up and ensure signature evidence is captured for each lease.

Field Configuration
Authentication Email link with optional SMS code or ID check
Reminders Automated reminders at configurable intervals
Order Role-based signing order for landlord, tenant, guarantor
Audit Trail Capture IP, timestamps, and completion certificate

Technical considerations for eSigning and document formats

Use platform features like templates, conditional fields, and audit trails to standardize leases and support compliance across teams.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace are common connectors
  • File formats: PDF, DOCX, HTML, and Excel are supported for upload and export
  • Authentication: Email link, SMS code, KBA, and SSO options are available

Key timing rules and common deadlines to track

Track dates that affect performance, notices, and statutory timelines to avoid penalties or waiver of rights.

Lease Start Date:

The effective date determines rent proration and notice calculations.

Rent Due Date:

Set a consistent due date each billing period and document late fee triggers.

Security Deposit Return:

State timelines vary—commonly 14–60 days after tenancy ends.

Notice to Vacate:

Commonly 30 or 60 days depending on lease type and local law.

Repair Response:

Define landlord response times for emergency and non-emergency repairs.

Typical milestones from application to renewal

A milestone timeline helps ensure screening, execution, and move-in obligations occur in proper sequence.

01

Application Screening

Background and credit checks completed before lease offer.

02

Agreement Signing

All parties sign and initial required pages prior to move-in.

03

Move-in Inspection

Document property condition and note preexisting damage.

04

Renewal or Termination

Provide renewal offers or written termination notices by stated deadlines.

Common mistakes to avoid when preparing a Rental Agreement

  • Using ambiguous language for rent increases or fees that courts may interpret against the drafter.
  • Failing to include statutory disclosures (lead paint, mold, local rent-control notices) required by state or locality.
  • Mismatching party names or omitting guarantor information, which can block enforcement or collection actions.
  • Neglecting to capture signatures, dates, or initials on critical clauses before providing possession.

Penalties and legal risks from an improper Rental Agreement

Unenforceable Clause: Court may void improper terms
Security Deposit Violation: Statutory penalties possible
Improper Notice: Delays eviction or cure remedies
Incorrect Signatory: Agreement may be voidable
Noncompliant Disclosures: Fines or tenant remedies
I-9 / Employment Risk: Retain employment records to avoid fines

Comparing eSignature pricing and key features for Rental Agreement workflows

Price and available capabilities vary; consider starting price, trial availability, bulk sending, audit trails, and HIPAA support when selecting an eSignature provider.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Available (Business Premium) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Essential data elements to capture in the Rental Agreement

Property Address: Full address
Party Names: Legal names
Lease Term: Start and end dates
Rent Amount: Currency and frequency
Security Deposit: Amount and conditions
Contact Info: Phone and email

Real-world examples of Rental Agreement use

These brief examples illustrate how organizations use standardized rental agreements and digital signing to improve processes.

Optica Ventures LLC

Brian Fitzgibbons, COO at Optica Ventures LLC, moved leasing online to streamline tenant onboarding and reduce paper handling.

  • The interface simplified tenant interactions and internal processing.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." — Brian Fitzgibbons, demonstrating easier customer-facing execution.

Martin Properties

Tim Martin, founder of Martin Properties, digitized leases for mobile and offline signing at showing events.

  • He processed and executed documents online with compliance.
  • "Whether on mobile or working offline, I can get forms back to their necessary parties efficiently," highlighting compliance and field flexibility.

Practical tips for accurate and efficient Rental Agreement completion

Apply consistent templates and review checklists to reduce errors and streamline onboarding.

Standardize templates
Use a single approved lease template per jurisdiction to ensure required disclosures are always present and reduce drafting errors.
Validate identities
Confirm signer identity with government ID, email verification, or stronger KBA for high-value leases to strengthen enforceability.
Capture audit trails
Record IP addresses, timestamps, and signed copies to support attribution and defense in disputes.
Archive copies
Store executed leases in a secure, indexed repository and back up records for the applicable retention period.

Frequently asked questions about Rental Agreements

Answers to common questions about eSigning, authority to sign, notarization, and record retention for rental agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users