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Rental Apartment Tenant Agreement

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Month to Month Rental Agreement of Furnished Apartment

Rental agreement made on the day of , 20 ,

between (Name of Owner), a corporation organized and existing under the laws of the state of , with its principal office located at

(street address, city, county, state, zip code), referred to herein as Lessor, and (Name of Lessee) of

referred to herein as Lessee.

Lessor leases to Lessee and Lessee leases from Lessor, for the term of this agreement, Apartment Number (Number of Apartment) of the (Name of Apartment Complex) located at

and being hereafter referred to as Premises, for a tenancy from month-to-month commencing on (date of commencement) pursuant to the following terms and conditions:

1. Rent

Lessee agrees to pay as rental for the Premises $ per month, payable, without demand, in advance on the day of each month. The first and last months' rental shall be paid on the execution of this lease agreement.

2. Furnished Apartment

On execution of this agreement, Lessee shall deposit with Lessor the additional sum of $ , as security for the full and faithful performance by Lessee of this agreement, $ of which security deposit shall be refundable on the expiration of the tenancy, provided this agreement has been complied with in all aspects by Lessee.

3. Furnishings

The subject apartment is leased as a furnished unit containing the items of household furniture, kitchen utensils, and other household items listed in Schedule A attached to and made a part of this lease agreement. No furnishings or other household items are furnished or leased with the unit other than those listed in that Schedule. Lessee agrees to return all items listed in the Schedule to Lessor on the expiration of the tenancy in as good condition as when received, reasonable wear and tear excepted. Lessee, by the execution of this agreement, accepts all items listed in the Schedule as being in good, serviceable condition. Lessee will be responsible for all breakage or other damage to items listed.

4. Utilities

(Lessor or Lessee) shall pay for all water supplied to the Premises and for regular waste removal. Except as otherwise provided in this lease agreement, Lessee shall pay for all gas, electricity, telephone service, and other utilities supplied to the Premises.

5. Occupancy

Lessee agrees that the Premises shall be occupied by no more than persons, consisting of adults and children without the written permission of Lessor. Lessee shall not keep or permit to be kept on the Premises any animal, bird, or other pet without Lessor's prior, express, and written consent.

6. Right of Entry

Lessor reserves the right to enter the Premises at all reasonable hours for the purpose of inspection and whenever necessary to make repairs and alterations to the Premises. Lessee grants permission to Lessor to show the Premises to new rental applicants at reasonable hours of the day, within days of the expiration of the tenancy.

7. Assignment and Subletting

Lessee shall not sublet the Premises, or any part of the Premises, or assign this lease agreement without Lessor's prior, express, and written consent.

8. Default

Any failure by Lessee to pay rent or other charges promptly when due or to comply with any other term or condition of this lease agreement shall, at the option of Lessor, promptly terminate this tenancy and forfeit all rights of Lessee under this lease agreement.

9. Maintenance and Redelivery of Premises

Lessee shall keep and maintain the Premises in a clean and sanitary condition at all times, and on the expiration or earlier termination of the tenancy shall surrender the Premises to Lessor in as good condition as when received, ordinary wear and tear and damage by the elements excepted.

10. Duty to Repair

Lessor shall put the Premises into a condition fit for their occupation by the commencement of the tenancy and shall make all necessary repairs of the Premises that may render them untenantable, except that Lessee shall repair all deterioration or damage to the Premises caused by his/her lack of reasonable care. No duty on the part of Lessor shall arise with respect to repairs for tenantability under this Section, however, if Lessee is in substantial violation of any one or more of the following affirmative obligations:

A. To keep the demised Premises clean and sanitary as their condition permits.

B. To remove from the dwelling unit all rubbish, garbage, and other waste, in a clean and sanitary manner.

C. To properly use and operate all electrical, gas, and plumbing fixtures and keep them as clean and sanitary as their condition permits.

D. To not allow any person on the Premises with Lessee's permission, to willfully or wantonly destroy, deface, damage, impair, or remove any part of the structure or dwelling unit or the facilities, equipment, furnishings, or appurtenances, or himself/herself do any such thing.

E. To occupy the Premises as a personal residence, using the portions of the Premises for living, sleeping, cooking, or dining purposes only which were respectively designed or intended to be used for such occupancies.

11. Effect of Holding Over

The parties agree that any holding over by Lessee under this agreement, without Lessor's written consent, shall be a tenancy at will which may be terminated by Lessor on days' notice in writing.

12. Termination

This agreement and the tenancy granted and created by it may be terminated at any time by either party giving to the other party not less than days' prior written notice.

13. Indemnification

Lessee shall indemnify, defend, and hold lessor harmless from any and all claims and damages (including reasonable attorney's fees and costs) arising from Lessee's use of the Premises or from any activity permitted by Lessee in or about the Premises unless caused by Lessor. Lessee shall further indemnify, defend, and hold Lessor harmless from any and all claims and damages (including reasonable attorney's fees and costs) arising from any breach or default in the terms of this lease agreement or arising from any act, negligence, fault, or omission of Lessee and from and against any and all costs, reasonable attorney's fees, expenses, and liabilities incurred on or about such claim or any action or proceeding brought on such claim. In case any action or proceeding shall be brought against Lessor by reason of any such claim, Lessee, on notice from Lessor, shall defend it at Lessee's expense by counsel approved in writing by Lessor.

14. Notices

All notices under this lease agreement shall be in writing and shall be effective when mailed by certified mail, return receipt requested, to their addresses set forth above (or to Lessee at his/her apartment address) or to such other addresses as may be designated by notice, or when delivered personally to Lessor or Lessee.

15. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

16. Governing Law

This lease agreement shall be governed by, construed, and enforced in accordance with the laws of (state).

17. Waivers

Waiver by lessor of any breach of any covenant or duty of lessee under this lease is not a waiver of a breach of any other covenant or duty of lessee, or of any subsequent breach of the same covenant or duty.

WITNESS our signatures as of the day and date first above stated.

(Name of Lessor)

(Signature of Lessee)

(Printed name)

(Printed Name & Office in Corporation)

(Signature of Officer)

(Printed name)

Enter text✕

What a Rental Apartment Tenant Agreement Is and when it applies

A Rental Apartment Tenant Agreement is a written contract that sets the rights and obligations of the landlord and tenant for an apartment rental. It typically defines parties, premises, term, rent and payment terms, security deposit, permitted occupants, maintenance responsibilities, utilities, entry and inspection rights, default and remedies, and procedures for renewal or termination. The document creates an enforceable landlord-tenant relationship when signed by authorized parties. Electronic execution is generally permitted under federal and state e-signature laws when the agreement does not fall within statutory exceptions.

Why a clear Rental Apartment Tenant Agreement matters

A precise agreement reduces disputes, clarifies expectations, and documents legal remedies. It protects landlord and tenant by allocating responsibilities, reducing risk of misunderstandings about rent, repairs, and security deposits, and providing a written record useful in court or administrative proceedings.

Why a clear Rental Apartment Tenant Agreement matters

Who typically completes and signs this agreement

Property managers, landlords, leasing agents, and prospective tenants use this agreement to finalize occupancy terms and record obligations.

  • Independent landlords and property managers preparing individualized leases for single or small multi-unit properties.
  • Professional property management companies using standardized forms for multiple units and tenant screening workflows.
  • Tenants and guarantors who must review, initial addenda, and sign lease documents before move-in.

Each signer should confirm identity, review all addenda, and keep a signed copy for move-in records and dispute resolution.

Step-by-step: completing the Rental Apartment Tenant Agreement

Follow these sequential steps to prepare, review, and execute the lease correctly.

  • 01
    Prepare Document: Choose a state-compliant template and fill core fields.
  • 02
    Disclosures and Addenda: Attach required state or local disclosures such as lead paint or rent control addenda.
  • 03
    Review with Parties: Provide tenants time to inspect and ask questions before signing.
  • 04
    Execute and Distribute: Collect signatures, provide copies to each party, and store the original securely.

Core components to include in a professional Rental Apartment Tenant Agreement

A robust lease makes responsibilities and remedies explicit. Include these six elements to reduce ambiguity and support enforcement.

Parties and Premises

Identify landlord, tenant(s), and any guarantor plus the precise unit description and address as the subject of the lease.

Term and Renewal

Specify the lease start and end dates, renewal options or automatic month-to-month conversion, and notice periods for nonrenewal.

Rent and Fees

State rent amount, payment method, late fees, returned-check fees, and the consequences of nonpayment.

Security Deposit Terms

Describe deposit amount, permissible deductions, holding account, interest (if required by state), and return timing.

Maintenance and Repairs

Allocate repair responsibilities, notice procedures for repairs, and rules for alterations or subletting.

Default and Remedies

List events of default, cure periods, eviction procedures, attorneys' fees, and property abandonment rules.

Required fields and essential data to capture

Tenant Name: Exact legal name
Landlord Name: Legal entity or individual
Contact Information: Phone and email for notices
Property Address: Unit and mailing address
Monetary Terms: Rent, deposit amounts
Effective Dates: Start and end dates

Configuring an online lease workflow

Set these fields when preparing a digital execution workflow to ensure correct routing and authentication.

Field Configuration
Signing Order Sequential for landlord then tenant
Authentication Email + optional SMS code
Attachments Include ID, move-in checklist, disclosures
Copy Distribution Auto-send PDF to all parties after completion

Where to send or file the completed agreement

After signing, route copies to each party and retain a master file for property records and compliance.

  • Tenant Copy: Email or printed copy for tenant records
  • Landlord File: Store signed PDF in property management system
  • Accounting: Route deposit and rent terms to accounting
  • Third Parties: Provide copies to guarantors or co-signers as needed

Digital signing considerations and platform needs

Choose a platform that supports secure e-signatures, audit trails, and common file formats to preserve enforceability.

  • File formats: PDF | DOCX supported
  • Integrations: Salesforce | Google Workspace | NetSuite
  • Authentication: Email, SMS, or advanced options

Ensure the selected platform provides tamper-evident signed PDFs, retention capability, and access controls consistent with ESIGN/UETA compliance.

Common preparation errors to avoid

  • Using informal or incomplete names that do not match IDs, causing difficulty in enforcement or eviction actions.
  • Failing to include required state or local disclosures, which can invalidate lease provisions or lead to penalties.
  • Ambiguous maintenance or repair obligations that create repeated tenant-landlord disputes and delay remedies.
  • Omitting clear security deposit handling and return terms, increasing the risk of contested deposit claims.

Potential legal risks and consequences of incorrect leases

Invalid Provisions: State law may void unlawful lease terms
Security Deposit Liability: Penalties for improper handling or failure to return deposits
Delayed Eviction: Procedural defects can delay removal of nonpaying tenants
Consumer Claims: Failure to disclose can trigger statutory remedies
Authentication Failure: Weak signer authentication may weaken enforceability
Recordkeeping Risk: Insufficient retention hampers defenses in disputes

eSignature vendor pricing and capability comparison for lease execution

Representative vendor starting prices and common capability flags to consider when selecting an e-signature provider for rental agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Depends on plan Depends on plan Depends on plan

Frequently asked questions about Rental Apartment Tenant Agreements

Answers to common questions about execution, electronic signing, notarization, and retention for apartment leases.


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