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RLA Tenancy Agreement

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Assured Shorthold Tenancy Agreement for Renting Out Rooms Individually

APRIL 2018 EDITION

RESIDENTIAL LANDLORDS ASSOCIATION

(Provided under part 1 of the Housing Act 1988 as amended under part 3 of the Housing Act 1996)

If you need to pay a deposit, we will deal with it under one of the government-approved schemes as shown in this agreement. We must also give you certain information relating to the deposit.

Date:

This agreement is between us:

the landlord or landlords

and you (individually and together):

the tenant or tenants

(please tick the appropriate box)

The rent is: every:

You must pay the rent for the month, weeks or week to come (whichever applies).

The first rental payment is for the rental period beginning on the start date shown in A2. After that you must pay rent on the first day of every rent period which follows while the tenancy lasts.

and fill in the boxes below.

Names of people paying towards deposit

Amounts paid

If you are not a tenant but you have paid towards the deposit, please read and sign the following declaration.

If there is more than one tenant, I (the person signing below) agree to appoint the tenant representative, as set out in paragraph A12. If there is just one tenant, I authorise the tenant to deal with the deposit.

Signature:

Signature:

Except as shown in the boxes I to m above, you confirm to us that nobody who is not a tenant has paid towards the deposit.

A

We let out the property which is:

Room number or name (if this applies) (the property)

Building address (the building)

You will have the property and the furniture for

starting on

to

If, at the end of this time, we have not received from you at least one calendar month’s notice, in writing, expiring on the last day of the fixed term of the tenancy to terminate the agreement, the tenancy will continue on as a contractual periodic tenancy.

The periods of this contractual periodic tenancy shall be the same as those for which rent was last payable under the initial fixed term of the tenancy.

This periodic tenancy will carry on until you have served the required notice in writing to terminate the agreement or we serve the required notice or re-possess the property under a ground set out in Clause F.

To end the contractual continuation tenancy the required notice is written notice to the other party. The notice must end on the last day of a rental period and must be of sufficient length.

This agreement is an assured shorthold tenancy (as defined in section 19A of the Housing Act 1988).

The no-fault arrangements in section 21 of the Housing Act 1988 for the landlord to repossess the property apply to this agreement.

We will let the property to you (individually and together) and only you and

No children are allowed to live in the property or the building without our permission in writing.

No animals are allowed in the property or the building without our permission in writing.

7 You have to pay a deposit of

(If none is due insert NIL.)

The deposit will be held by

It will be protected by a government-approved tenancy deposit scheme, provided by

If you are all content to appoint a lead tenant, is chosen to deal with the deposit on your behalf (jointly and individually) and on behalf of anyone who is not a tenant who paid towards the deposit.

Name of tenant

Amount of deposit paid (£)

If you owe rent or any other money under the agreement, you will have to pay interest on this amount from the date that it should have been paid.

Our administration fee of

B You must do the following.

Pay rent on the days and in the way we have agreed.

Pay our reasonable costs for sending reminder letters. These will be for

for each reminder.

Pay our reasonable costs for any cheque that does not clear or any unpaid direct debit, credit- or debit-card payment or standing order. These will be

each time this happens.

C You must not do the following.

Alter or add anything to the outside or structure of the property, or the furniture, fixtures and household belongings that are on the list that you and we signed.

Anything which may be a nuisance or annoy us or the neighbours.

Bring bicycles, motorcycles, and prams into the property without our permission in writing.

Bring any furniture into the property without our permission in writing.

Tamper with any fire precautions.

D We agree to do the following.

Keep the property insured against fire and other usual comprehensive risks as long as insurance cover is available on reasonable terms.

Let you have free access to the steps, entrance hall, stairs and all shared areas, if this applies.

Be responsible for servicing and maintaining any gas heating system and making sure that all gas appliances in the property are checked each year by an engineer registered with Gas Safe.

E If we need to serve any notice on you, we will deliver it by hand or send it to you by first-class post to the property address.

If you need to serve any notice on us, you must deliver it by hand or send it by post to the following address.

F We may repossess the property if:

you fail to pay us rent 14 days after it is due, whether you have been asked for it or not;

you (or any of you) become bankrupt;

any of the grounds listed in Schedule 2 of the Housing Act 1988 apply; or

the arrangements for us to repossess the property in section 21 of the Housing Act 1988 apply.

G We may repossess the property under Ground 1 in Schedule 2 to the Housing Act 1988.

Our signature:

the landlord

Your signature:

the tenant

Additional fields referenced in the document

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What the RLA Tenancy Agreement Is and when it applies

The RLA Tenancy Agreement is a written residential lease used to record the contractual relationship between a landlord and tenant, including term, rent, deposit, permitted occupants, maintenance responsibilities and notice requirements. It establishes mutual duties, dispute-resolution steps and remedies for breach, and serves as the primary record for enforcing rights in landlord–tenant proceedings or for tax and recordkeeping purposes.

Why a clear RLA Tenancy Agreement matters

A complete RLA Tenancy Agreement reduces disputes, clarifies obligations, and supports enforcement in court or administrative proceedings. It helps landlords meet statutory disclosure obligations and protects tenants by documenting repair, deposit, and termination procedures.

Why a clear RLA Tenancy Agreement matters

Who typically prepares and signs this tenancy agreement

Different users will focus on distinct sections—landlords on enforcement and disclosures, property managers on workflow, and tenants on rights and move-in condition statements.

  • Individual landlords managing one or two units who need a clear, enforceable lease with minimal legal drafting.
  • Property management firms and agents who standardize lease terms across portfolios and track renewals and deposits.
  • Tenant applicants and guarantors completing identity, contact, and payment details required to start occupancy.

Step-by-step: completing the RLA Tenancy Agreement

Follow a clear sequence to minimize errors and speed execution.

  • 01
    Prepare Document: Select or draft the RLA lease template with required disclosures.
  • 02
    Confirm Parties: Verify landlord, tenant, and guarantor legal names and contacts.
  • 03
    Set Terms: Enter rent, deposit, term length, utilities, and maintenance clauses.
  • 04
    Sign and Distribute: Collect signatures, return executed copies, and save originals securely.

Essential clauses and sections every RLA Tenancy Agreement should include

A professional tenancy agreement contains explicit, enforceable provisions covering the tenancy lifecycle, remedies and administrative details.

Parties

Identify landlord, property manager, tenant(s), and any guarantors; include contact information and business entity details where applicable.

Term and Renewal

Specify fixed term or month-to-month arrangement, renewal mechanics, notice periods, and any automatic renewal conditions.

Rent and Fees

Detail rent amount, due date, accepted payment methods, late fees, returned-check fees, and rent increase notice procedures.

Security Deposit

State deposit amount, permitted deductions, where funds are held, required disclosures and timeline for return after tenancy.

Repairs and Maintenance

Allocate responsibilities for routine maintenance, urgent repairs, notice requirements and tenant remedies for unaddressed habitability issues.

Termination and Remedies

Explain notice requirements for termination, cure periods, abandonment, holdover tenancy rules and eviction remedies.

Security, compliance and technical safeguards for electronically executed tenancy agreements

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Detailed timestamps, IP addresses, and action logs
Access Controls: Role-based permissions and SSO where required
HIPAA BAA: Available when tenancy workflow carries protected health data
21 CFR Compliance: Support for 21 CFR Part 11 where needed
Certifications: SOC 2 Type II, ISO 27001, PCI DSS

Common penalties and risks from incomplete or incorrect tenancy agreements

Invalid Notice: Improper notice language can void termination
Deposit Violations: Failure to follow state deposit rules can trigger penalties
Habitability Claims: Unaddressed repairs can justify tenant remedies
Wrongful Eviction: Improper process risks statutory fines and damages
Tax Errors: Incorrect rental income reporting may incur IRS penalties
Signature Challenges: Missing or unauthenticated signatures hinder enforcement

Typical digital signing workflow for the RLA Tenancy Agreement

A streamlined e-signing flow reduces friction and preserves evidentiary records for landlord and tenant.

  • Upload Document: Place the finalized lease PDF or DOCX into the signing platform.
  • Place Fields: Add signature, initial, date and conditional fields where needed.
  • Send to Signers: Notify parties by email or secure link with authentication.
  • Store Records: Save executed copies and the audit trail in a secure repository.

Recommended platform settings for tenancy agreement workflows

Configure signing settings to match legal and operational requirements for landlord–tenant transactions.

Authentication Level Email plus optional SMS or KBA for higher-assurance signers
Field Types Use required signature, initial, and date fields to ensure completeness
Conditional Logic Show fields only when options (pets, parking) are selected
Template Use Create reusable templates for consistent lease versions
Reminders & Expiry Set automatic reminders and link expiration for timely completion

Technical and integration considerations for e-submission

Ensure chosen platform preserves audit trails, supports your storage policy, and aligns with tenant privacy obligations.

  • Integrations: Connect with CRM and property systems like Salesforce, NetSuite
  • File Formats: Support for PDF, DOCX, and exportable audit logs
  • Authentication: Options for email, SMS codes, or stronger KBA

Comparison: eSignature vendor models relevant to tenancy agreements

Basic pricing and feature differences across common eSignature vendors; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year No cap No cap No cap

Frequently asked questions about RLA Tenancy Agreement execution

Answers to common legal, technical and operational questions about preparing and signing tenancy agreements.


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