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Employment Contract Agreement

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Sample Employment Contract

Note: This document is for informational purposes only and may not be appropriate for your situation. Please consult an attorney for all legal matters.

THIS AGREEMENT, made as of the day of , .

Between:

, a company incorporated pursuant to the laws of the Province of Ontario

(hereinafter referred to as "the Employer")

OF THE FIRST PART

-- and --

, of the City of

in the Province of Ontario

(hereinafter referred to as "the Employee")

OF THE SECOND PART

WHEREAS the Employee and the Employer wish to enter into an employment agreement governing the terms and conditions of employment;

THIS AGREEMENT WITNESSETH that in consideration of the premises and mutual covenants and agreements hereinafter contained, and for other good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged by the parties hereto), it is agreed by and between the parties hereto as follows:

1. Term of Employment

The employment of the Employee shall commence the date hereof and continue for an indefinite term until terminated in accordance with the provisions of this agreement.

2. Probation

The parties hereto agree that the initial six (6) month period of this agreement is "probationary" in the following respects:

a. the Employer shall have an opportunity to assess the performance, attitude, skills and other employment-related attributes and characteristics of the Employee;

b. the Employee shall have an opportunity to learn about both the Employer and the position of employment;

c. either party may terminate the employment relationship at any time during the initial six month period without advance notice or justifiable reason, in which case there will be no continuing obligations of the parties to each other, financial or otherwise.

3. Compensation and Benefits

In consideration of the services to be provided by him hereunder, the Employee, during the term of his employment, shall be paid a base salary of $ in equal semi-monthly installments, in arrears, less applicable statutory deductions. In addition, the Employee is entitled to receive benefits in accordance with the Employer's standard benefit package, as amended from time to time.

4. Duties and Responsibilities

The Employee shall be employed in the capacity of , the current duties and responsibilities of which are set out in Schedule "A" annexed hereto and forming part of this agreement.

These duties and responsibilities may be amended from time to time in the sole discretion of the Employer, subject to formal notification of same being provided to the Employee.

5. Termination of Employment

Subsequent to completion of the probationary term of employment referred to in paragraph 2 herein, the Employer may terminate the employment of the Employee at any time:

a. for just cause at common law, in which case the Employee is not entitled to any advance notice of termination or compensation in lieu of notice;

b. without just cause, in which case the Employer shall provide the Employee with advance notice of termination or compensation in lieu of notice equal to:

1 month plus 2 weeks per year of completed service with the Employer, to a maximum of fifteen (15) months.

The Employee may terminate his employment at any time by providing the Employer with at least eight (8) weeks advance notice of his intention to resign.

6. Restrictive Covenant

Following the termination of the employment of the Employee by the Employer, with or without cause, or the voluntary withdrawal by the Employee from the Employer, the Employee shall, for a period of one year following the said termination or voluntary withdrawal, within the Province of Ontario refrain from either directly or indirectly soliciting or attempting to solicit the business of any client or customer of the Employer for his own benefit or that of any third person or organization, and shall refrain from either directly or indirectly attempting to obtain the withdrawal from the employment by the Employer of any other Employee of the Employer having regard to the same geographic and temporal restrictions. The Employee shall not directly or indirectly divulge any financial information relating to the Employer or any of its affiliates or clients to any person whatsoever.

7. Confidentiality

The Employee acknowledges that, in the course of performing and fulfilling his duties hereunder, he may have access to and be entrusted with confidential information concerning the present and contemplated financial status and activities of the Employer, the disclosure of any of which confidential information to competitors of the Employer would be highly detrimental to the interests of the Employer. The Employee further acknowledges and agrees that the right to maintain the confidentiality of such information constitutes a proprietary right which the Employer is entitled to protect. Accordingly, the Employee covenants and agrees with the Employer that he will not, during the continuance of this agreement, disclose any of such confidential information to any person, firm or corporation, nor shall he use same, except as required in the normal course of his engagement hereunder, and thereafter he shall not disclose or make use of the same.

8. Assignment

This agreement shall be assigned by the Employer to any successor employer and be binding upon the successor employer. The Employer shall ensure that the successor employer shall continue the provisions of this agreement as if it were the original party of the first part. This agreement may not be assigned by the Employee.

9. Severability

Each paragraph of this agreement shall be and remain separate from and independent of and severable from all and any other paragraphs herein except where otherwise indicated by the context of the agreement. The decision or declaration that one or more of the paragraphs are null and void shall have no effect on the remaining paragraphs of this agreement.

10. Notice

Any notice required to be given hereunder shall be deemed to have been properly given if delivered personally or sent by pre-paid registered mail as follows:

a. to the Employee:

b. to the Employer:

and if sent by registered mail shall be deemed to have been received on the 4th business day of uninterrupted postal service following the date of mailing. Either party may change its address for notice at any time, by giving notice to the other party pursuant to the provisions of this agreement.

11. Interpretation of Agreement

The validity, interpretation, construction and performance of this agreement shall be governed by the Laws of the Province of Ontario. This agreement shall be interpreted with all necessary changes in gender and in number as the context may require and shall enure to the benefit of and be binding upon the respective successors and assigns of the parties hereto.

IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed as of the day of .

__________________________

WITNESS

__________________________

ABC CORPORATION LTD.

__________________________

WITNESS

__________________________

JOHN DOE

Enter text✕

What an Employment Contract Agreement Covers

An Employment Contract Agreement is a written arrangement between an employer and an employee that sets out position, duties, compensation, term, and post‑employment obligations such as confidentiality and IP assignment. It may be a fixed‑term contract, an at‑will offer letter, or a contractor agreement. In the United States, properly executed electronic signatures are generally enforceable under the ESIGN Act and state e‑signature laws, though specific clauses and statutory exceptions affect enforceability.

Why a Clear Employment Agreement Matters

A clear employment contract reduces disputes, defines compensation and benefits, and protects trade secrets and IP while clarifying termination rights. Using a consistent, signed agreement helps evidence consent, attribution, and retention required for legal enforceability under ESIGN and applicable state laws.

Why a Clear Employment Agreement Matters

Who Typically Prepares and Signs This Agreement

Employers, hiring managers, HR teams, and outside counsel commonly prepare and issue employment agreements to new and current workers.

  • HR and People Operations — draft standard templates, manage version control, and file originals in personnel records.
  • Small business owners and founders — customize terms for key hires and document equity or bonus arrangements.
  • Legal counsel and corporate executives — review restrictive covenants, IP assignment, and termination provisions before signature.

Across organizations, a centralized process for drafting, review, and signature reduces legal risk and ensures consistent employee treatment.

Core Sections to Include in an Employment Contract Agreement

A professional employment contract organizes legal rights and obligations into discrete, enforceable sections that are clear to both parties.

Position

Define the job title, reporting line, primary duties, and any location or remote‑work expectations with measurable criteria if applicable.

Compensation

Specify base salary, pay schedule, bonus criteria, equity grants, reimbursement policies, and any contingent or deferred pay mechanics.

Term & Termination

State whether employment is at‑will or fixed term; list notice, severance, grounds for cause termination, and any cure periods.

Confidentiality

Describe protected information, duration of confidentiality obligations, permitted disclosures, and remedies for breaches to protect business secrets.

IP & Inventions

Include assignment of inventions, work‑for‑hire language, and any exceptions for prior inventions or open‑source contributions.

Restrictive Covenants

Address non‑compete, non‑solicit, and non‑disparagement clauses, noting that enforceability varies by state and role.

Essential Data Fields to Capture

Employee Name: Full legal name as on ID
Employer Name: Legal entity name
Job Title: Official role designation
Compensation Terms: Salary amount and schedule
Effective Date: Agreement start date
Signature Blocks: Printed name, title, date

Step‑by‑Step: Complete and Execute an Employment Agreement

A standard workflow moves from drafting to review, signing, and secure storage to create an auditable record.

  • 01
    Draft: Prepare the agreement using a vetted template with clear variable fields.
  • 02
    Review: Legal and HR review for compliance, tax, and labor law issues.
  • 03
    Sign: Collect signatures electronically or in person with witness/notary if required.
  • 04
    Store: Save executed copies in HRIS and secure records with an audit trail.

How to Configure a Digital Signing Workflow

Set clear workflow settings so each agreement routes correctly and is retained with an audit trail.

Field Configuration
Signing Order Sequential or parallel signer routing
Authentication Email, SMS code, or two‑factor
Reminder Cadence Automatic reminders every X days
Storage Folder Save to HRIS or secure cloud

Where Executed Employment Agreements Are Sent and Stored

Maintain consistent destinations to ensure centralized recordkeeping and compliance with retention rules.

  • HRIS Upload: Store executed PDF in the employee's personnel file
  • Employee Copy: Provide downloadable signed copy to the employee
  • Finance: Send compensation terms to payroll and benefits teams
  • Audit Trail: Keep timestamped audit record with signer attribution

Digital Signing and Integration Requirements

Confirm the eSignature platform supports secure authentication, audit trails, and your organization’s storage and integration needs.

  • Integrations: Salesforce, Microsoft 365, Google Workspace, NetSuite
  • File Formats: PDF, Word DOCX, and accessible HTML output
  • Security: TLS in transit and AES‑256 at rest

Using an integrable platform that produces tamper‑evident signed PDFs and retains full audit logs simplifies HR workflows and regulatory compliance while preserving a clear chain of custody.

Key Timing Considerations and Deadlines

Track dates tied to hiring, statutory forms, and benefits to avoid compliance gaps.

Start Date vs Effective Date:

Confirm whether pay and benefits begin on the effective or start date.

I‑9 Completion:

Employer must examine documents within three business days of hire.

Benefits Enrollment:

Typically 30–60 days from hire; plan rules vary.

Probation Review:

Commonly 90 days for initial performance evaluation.

Notice Periods:

Contract may specify notice length for termination or resignation.

Common Errors to Avoid When Preparing Employment Agreements

  • Using vague compensation language that leaves bonus or commission calculations undefined, causing disputes and wage claims.
  • Failing to align dates (effective date vs start date), which can affect benefit eligibility and payroll setup.
  • Including overbroad restrictive covenants in states that disfavor non‑competes, risking unenforceability and litigation.
  • Omitting signature dates or using initials only where full signatures are required, weakening proof of consent.

Penalties and Risks from an Incorrect or Missing Agreement

Unenforceable Terms: Risk of court invalidation
Wage Claims: Exposure to back pay or penalties
Tax Misclassification: IRS or state audit risk
I‑9 Violations: Civil fines and sanctions
HIPAA Exposure: Penalties for PHI mishandling
Damages: Contractual or tort remedies sought

Who Should Sign and Why Their Role Matters

Hiring Manager — HR Director

The HR director often prepares and approves standard templates, ensures benefits alignment, and verifies that the agreement complies with employment policies and recordkeeping requirements.

Company Signatory — CEO/CFO

An authorized corporate officer or designee executes on behalf of the employer to ensure the agreement binds the legal entity and satisfies corporate approval procedures.

Real‑World Examples of Agreement Workflows

Two brief examples show how companies use digital workflows to execute employment contracts and retain auditable records.

Optica Ventures — COO

Optica used a standardized template to reduce drafting time and ensure consistency across hires, improving turnaround across offers by centralizing review

  • Offer acceptance within 24–48 hours on average
  • The approach preserved compliance and created a searchable archive for audit and onboarding purposes while reducing manual tracking.

Tech Data — CEO

Tech Data streamlined external approvals by routing agreements to legal, HR, and finance in sequence, reducing signature cycles

  • Sequential routing ensured approvals were captured
  • The process improved internal coordination, produced a complete audit trail for each executed contract, and simplified payroll setup.

eSignature Vendor Pricing and Feature Comparison

Compare common pricing and feature criteria for signing employment contracts; signNow is listed first for vendor parity and clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Employment Contract Agreement

Answers to common questions about execution, enforceability, electronic signatures, retention, and amendment of employment agreements.


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