Surrogate Court Checklist

Surrogate’s Court Checklists

These checklists formulated by the Fourth Judicial District are supplied for your use in completing petitions of common proceedings filed in Surrogate’s Court and for which there are official forms. A checklist works through each paragraph of any particular petition. It is anticipated that the 4JD Checklist Committee will annually update these forms so please contact the court for information as to which checklists may have been changed, corrected or added by the committee within the past year. Your office should not submit checklists to Surrogate’s Court when filing a proceeding.

Probate Proceeding Checklist (P-CHKLST release 2/22/07) - 7 pages

Ancillary Probate Proceeding Checklist (ANCP-CHK release 8/9/04) - 4 pages

Administration c.t.a. (after probate) Proceeding Checklist (Acta-CHKLST release 8/9/04) - 4 pages

Administration Proceeding Checklist (A-CHKLST release 2/22/07) - 6 pages

Ancillary Administration Proceeding Checklist (ANCA-CHK release 8/9/04) - 4 pages

Administration d.b.n. Proceeding Checklist (Adbn-CHKLST release 2/22/07) - 5 pages

Voluntary Administration Checklist (V-CHKLST release 2/22/07) - 4 pages

Guardianship Proceeding Checklist (G-CHKLST [person only] release 8/9/04) - 4 pages

Guardianship Proceeding Checklist (G-CHKLST [person & prop] release 8/9/04) - 5 pages

17-A Guardianship Proceeding Checklist (G17A-CHK release 2/22/07) - 5 pages

17-A Guardianship Proceeding Checklist (G17A-CONF-STNDBY-CHK release 2/22/07) - 4 pages

Standby Guardianship Proceeding Checklist (STBY-GRDNSHP-CHKLST release 8/9/04) - 7 pages

Wrongful Death Compromise Settlement Proceeding Checklist (WDCS-CHK release 8/9/04) - 5 pages

Informal Accounting with/without Decree Proceeding Checklist (INF-ACTG-CHK release 8/9/04) - 4 pages

Judicial Settlement of Account Proceeding Checklist (JUD-ACTG-CHK release 8/9/04) - 7 pages

Compulsory Accounting and Related Relief Proceeding Checklist (COMP-ACTG-CHK release 8/9/04) - 2 pages

Private Placement Adoption Proceeding Checklist (PRIV-ADPTN-CHK release 2/22/07) - 6 pages

Agency Adoption Proceeding Checklist (AGNCY-ADPTN-CHK release 2/22/07) - 5 pages

Probate Proceeding Checklist

(see Surrogate’s Court Form P-1, rev. 12/98)

Fill In All Areas On All Pages - Also Mark When Not Applicable When Necessary

Check All Forms To Make Sure Venue Is Correct - Appropriate County Is Listed

Captioned Name:

Petitioner Name:

Deceased Name:

Date of Death:

County / Venue:

Estate Value:

Attorney Name:

Attorney Phone:

Attorney Address:

Letters Requested: Letters Testamentary Letters of Administration c.t.a.

Comments / Notes:

1. Is the captioned name the same as the signature on the Will and ¶2 of petition? Yes No

2. Does date of death agree with death certificate? Yes No

3. Are dates listed correctly for Will and Codicils? Yes No

4. Has "NONE" been entered or is there an indication of the confidential relationship? Yes No

5. Has the number of survivors been listed? Yes No

6.(a) Are all distributees listed with required information? Yes No

Distributee Name:

Relationship:

Residence Address:

6.(b) Are persons under disability listed and required proof attached? Yes No

7.(a) Have all interested parties been listed and noticed? Yes No

8. Has “NONE” been entered or is there an indication of confidential relationship? Yes No

9.(a) Has value of estate been listed? Yes No

10. Under WHEREFORE Clause: has all relief requested been checked and completed? Yes No

Signature Section:

Ancillary Probate Proceeding Checklist

(see Surrogate’s Court Form AP-1, 12/97, rev. 4/98)

Is the petitioner expressly appointed executor or designee? Yes No

Is all New York State property listed with complete address and value? Yes No

Is cause of action listed with complete details if applicable? Yes No

Administration Proceeding Checklist

(see Surrogate’s Court Form A-1, rev. 12/98)

Is the petitioner eligible to act and qualify pursuant to SCPA §1001? Yes No

Does the information under ¶2 agree with the death certificate? Yes No

Has a diligent search been made to find a will? Yes No

Voluntary Administration Checklist

(see Surrogate’s Court Form SE-2A, rev. 4/98)

Has the decedent’s name, domicile, date and place of death been entered correctly? Yes No

Has the value of personal property been confirmed as under the statutory limit? Yes No

Is the affidavit properly notarized and signed? Yes No

Guardianship Proceeding Checklist - Person Only

(see Surrogate’s Court Form G-2A, rev. 12/6/00)

Does the Court have jurisdiction over the subject infant? Yes No

Is the petitioner a proper party? Yes No

Has the Request for Information Guardianship form been submitted? Yes No

Standby Guardianship Proceeding Checklist

(see Surrogate’s Court Form SG-1, rev. 4/98)

Does the Court have jurisdiction over the subject infant? Yes No

Has the petition indicated the type of standby guardian and required documents? Yes No

Wrongful Death Compromise Settlement Proceeding Checklist

(see Surrogate’s Court Form WD-2, rev. 4/98)

Does the petition include the decedent, injuries, hospital, and settlement information? Yes No

Are all survivors, distributees, and interested parties listed? Yes No

Judicial Settlement of Account Proceeding Checklist

(see Surrogate’s Court Form JA-1, rev. 12/96)

Has the decedent’s name, date of death, domicile, account dates, and all tax information been listed? Yes No

Are all interested parties and persons under disability listed? Yes No

Compulsory Accounting and Related Relief Proceeding Checklist

(see Surrogate’s Court Form JA-10, rev. 1/2004)

Does the caption mirror the estate file name and appointee? Yes No

Has the fiduciary filed an account? Yes No

Private Placement Adoption Proceeding Checklist

(see Surrogate’s Court Form 1-C, rev. 9/06)

Is the first petitioning adoptive parent filled in? Yes No

Is the full name, date and place of birth of the adoptive child noted? Yes No

Are all consents, medical history, and required adoption documents attached? Yes No

Agency Adoption Proceeding Checklist

(see Surrogate’s Court Form 1-A, rev. 9/06)

Is the first petitioning adoptive parent filled in? Yes No

Is the agency’s official listed and verified schedule included? Yes No

Are all required agency adoption documents attached? Yes No

THIS MATERIAL IS PROVIDED FOR INFORMATIONAL/TRAINING PURPOSES ONLY.