Establishing secure connection…Loading editor…Preparing document…

Taxidermy Work Order Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Work Order Form & Information Sheet

Customer's Name: Date:

Address where items will be shipped:

City: State: Zip:

Home Phone: Work: Cell:

Pager: Email Address:

Mounting Information

All mounts come standard on driftwood

Quantity Species Sex Base Hanging Habitat Instructions
 
 
 
 
 

Base & Stump Instructions: (Please circle Color, Shape, Size, & Tier for Bases & Type for Stumps)

Bases

Color: OAK WALNUT Shape: ROUND OVAL KIDNEY

Size: SMALL MEDIUM LARGE Tier: ONE TWO

Put on Universal Display Bracket: YES NO If yes, please specify color: OAK WALNUT

Stumps

Type: ROUGH CUT - UNFINISHED THICK SMOOTH CUT - FINISHED SMOOTH CUT - FINISHED

Put on Universal Display Bracket: YES NO If yes, please specify color: OAK WALNUT

Hanging Instructions: (Please circle type, color, if wanting mount on panel or plaque instead of standard driftwood)

Type: Panel (oval shape only) Arrowhead Plaque Crest Plaque Classic Plaque

Color: OAK WALNUT

Put on Universal Display Bracket: YES NO If yes, please specify color: OAK WALNUT

Habitat Instructions:

Please note that a picture of what you have in mind is the best option. If no picture is available then please describe below in detail how you would like it to look. If you do not have anything in mind then put that you want the taxidermist to decide.

Condition of Bird(s):

Please list any and all problems with the birds (Example: broken (L) wing, beak broken, feathers missing)

Terms and Contract Agreement

Mire Taxidermy has no control over the specimen, nor the many factors, which have a very definite effect on the final result of dressing prior to it being received by us. These include but not limited to: primness, general condition of the specimen, climate conditions, bacterial or insect infestation, decomposition, chemical reactions, and most importantly, the lack of knowledge and facilities in the field by the sportsman. Mire Taxidermy cannot guarantee the results of any mounted specimen. Also, Mire Taxidermy will not be responsible for loss due to freezer failure, power failure, natural disasters, theft, or any other loss beyond our control. Any and all work will be done in the order it is received unless otherwise authorized.

A 50% non-refundable deposit will be placed on all specimens and projects for handling, storage, and skin preparation. The customer agrees to pay the remaining balance in cash and remove the mount from Mire Taxidermy's studio within ten (10) days after notification of completion. If the completed mount is not picked up within that time or other arrangements have not been made and agreed upon by Mire Taxidermy, then a storage fee of $5.00 per day will be added to the total balance. No mounts will be shipped until 100% of payment for project and shipping fees are received and all checks have gone through. Personal and company checks are only accepted for deposit fee and for clients shipping their specimens. Any check, which is returned as insufficient funds will be charged a $25 service fee.

We reserve the right to collect the unpaid balance of the account by action of law. The customer agrees that if an attorney collects the balance by suit, or otherwise, he/she will pay all attorneys fees, court costs and any other costs for the collection. Failure to pick up the mount after one month of notification of completion may result in destruction of mount in order to recover supplies, or the mount will become property of Mire Taxidermy. Mire Taxidermy is not responsible for the condition of frozen, salted, fresh skins, feathers or other specimen body parts at the time of receipt.

I, the client, have hereby read and understand the terms of this contract and by signing in the space below, am agreeing to abide by said terms.

Client Signature

Date

Enter text✕

What a Taxidermy Work Order Form Is and When It’s Used

A Taxidermy Work Order Form is a written record that documents services requested by a client and accepted by a taxidermist. It captures the specimen details, preservation or mounting options, agreed prices, delivery estimates, and any special instructions such as habitat recreations or pose preferences. The form serves as the operational instruction set for the shop, an authorizing receipt for payment or deposits, and a reference for quality control and dispute resolution. Accurate, signed work orders reduce misunderstandings and create a clear chain of responsibility for completed mounts.

Why Use a Standardized Work Order for Taxidermy

A standardized Taxidermy Work Order Form clarifies expectations, protects both parties, documents payment terms and specimen custody, and supports regulatory or transport requirements when needed.

Why Use a Standardized Work Order for Taxidermy

Who Typically Completes and Signs This Form

The form is completed by the taxidermy business intake staff or the proprietor when accepting an item for treatment.

  • Taxidermy shop owner or technician — records specimen condition, treatment selected, pricing, and expected completion date.
  • Client or animal owner — confirms identification, legal possession, and specific display or preservation preferences.
  • Transport or courier agent — documents custody transfer when items are shipped to or from the studio.

Clients review and sign to confirm instructions, costs, and release of liability; a signed copy is retained by both parties.

Step-by-Step: Completing a Taxidermy Work Order

Follow this concise sequence when taking in a specimen to ensure complete instructions and authorizations.

  • 01
    Intake: Record client and specimen details; photograph and note condition.
  • 02
    Select Services: Choose mount type, finishes, and any add-ons agreed by the client.
  • 03
    Fees & Deposit: Document total cost, deposit amount, and payment schedule.
  • 04
    Signatures: Obtain client signature and date to authorize work and releases.

Essential Sections to Include on a Professional Work Order

A complete Taxidermy Work Order collects identification, service choices, financial terms, handling instructions, legal releases, and estimated timelines to protect both shop and client.

Client Information

Full name, mailing address, phone, and email so the shop can confirm identity and send invoices or pickup notices.

Specimen Details

Species, gender, age approximation, measurements, unique markings, and condition notes; helpful for supplies and legal checks.

Requested Work

Clear selection of mount type, finishing, base options, restoration scope, and any conservation requirements or exclusions.

Pricing & Payments

Itemized estimate, deposit required, payment milestones, accepted payment methods, and terms for additional work discovered during prep.

Legal Release

Client confirms lawful possession, grants permission to perform work, accepts liability terms, and signs indemnity or taxidermy-specific waivers.

Delivery & Storage

Estimated completion date, storage fees after notice, pickup instructions, and shipping arrangements if applicable.

Required Information Checklist

Client Name: Full legal name
Contact: Phone and email
Specimen ID: Species and details
Service List: Selected options
Payment Terms: Deposit and balance
Signatures: Client and preparer

Configuring an Online Work Order Workflow

When automating intake, define fields, signer roles, and notifications to mirror your paper process and reduce data entry errors.

Field Configuration
Specimen Photo Upload Required, accepts JPG/PNG, max 10MB
Service Selection Checkboxes with pricing auto-calculation
Client Signature eSignature field with date stamp
Completion Notice Email to client when marked complete

Digital Signing and eSubmission Considerations

Choose a platform that supports secure eSignatures, field validation, and audit trails when you accept electronic work orders.

  • File Formats: Accept PDF and DOCX for templates
  • Authentication: Email and optional SMS verification
  • Audit Trail: Captures IP, timestamp, and actions

Ensure the chosen system can export signed PDFs with a certificate of completion and store records securely for the required retention period.

Where to Send or File the Completed Form

Route the signed work order to the shop records, the client, and any third party handling transport or conservation.

  • Shop Records: Store a signed copy in the customer file
  • Client Copy: Provide PDF or printed receipt
  • Transport Agent: Attach to shipment documentation
  • Insurance: Send copy to insurer if requested

Typical Timelines and Notifications

Define and communicate key dates — intake date, estimated completion, payment due dates, and storage fee trigger points.

Intake Date Recorded:

Date the specimen is accepted and documented

Estimated Completion:

Target finish date communicated to client

Final Payment Due:

Date client must pay balance before release

Storage Fee Start:

When unpaid items begin incurring fees

Shipping Pickup Window:

Dates when shipped items will be dispatched

Key Processing Milestones

Track major processing stages from intake to delivery so clients receive predictable updates and the shop can manage workload.

01

Intake and Inspection

Visual check, photos, and condition notes captured

02

Preparation Phase

Skinning, preservation, and initial cleaning processes

03

Mounting & Finishing

Forming, detailing, and painting are completed

04

Quality Check & Delivery

Final inspection, client notification, and release

Common Mistakes to Avoid

  • Incomplete specimen description — missing measurements or markings cause incorrect patterns and delays.
  • No photographs at intake — lacking visual record makes it hard to resolve disputes about preexisting damage.
  • Vague service instructions — ambiguous terms like 'do best job' lead to differing expectations.
  • Missing legal release — failure to confirm lawful possession or transfer can expose the shop to liability.

Risks and Legal Consequences of Incomplete Orders

Loss of Ownership: If possession is disputed, lacking signed release increases legal risk
Financial Liability: Undocumented change orders may lead to unpaid additional charges
Regulatory Violations: Transporting restricted wildlife without permits can trigger fines
Reputational Harm: Poor documentation fuels customer complaints and negative reviews
Storage Costs: Unclaimed items accrue fees and legal disposal costs
Evidence Loss: Missing photos undermine damage or condition claims

Realistic Use Cases for a Taxidermy Work Order

These example scenarios show how a clear work order prevents disputes and improves shop throughput.

Small Shop Intake

A local shop documents a deer mount requested with a life-size pose and cedar base.

  • The client pays a 50% deposit.
  • The signed order and photos at intake resolve a later dispute about preexisting hide damage and allow the shop to invoice agreed additional restoration work.

Museum Acquisition

A university museum sends a bird specimen for restoration with conservation-grade materials specified.

  • The contract requires provenance documents attached.
  • The work order, permits, and conservation notes become part of the accession file used in cataloging and future loans.

eSignature Vendor Comparison for Executing Work Orders

Basic vendor features and starting prices for eSignature plans commonly used to send and sign work orders; signNow is listed first per comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (tiered) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions and Troubleshooting

Answers to common questions about using, signing, and storing a Taxidermy Work Order Form in a U.S. context.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users