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Terms and Conditions First National Bank of Litchfield

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EXECUTIVE CHANGE IN CONTROL AGREEMENT

NOT TO BE CONSTRUED AS AN EMPLOYMENT AGREEMENT

August 6, 1997

THE FIRST NATIONAL BANK OF LITCHFIELD

FIRST LITCHFIELD FINANCIAL CORPORATION

13 North Street
Litchfield, Connecticut

WHEREAS, The First National Bank of Litchfield (the "Bank") and its parent bank holding company, First Litchfield Financial Corporation (the "Holding Company"), wish to continue to employ ("Employee") as President of the Bank. The Bank and the Holding Company expect that Employee's contributions and knowledge will continue to be of significant benefit to the future growth and success of the Bank;

WHEREAS, the Boards of Directors of the Bank and the Holding Company recognize that a change in control of the Bank and/or the Holding Company may occur and that the threat of such change in control may create uncertainty and may result in the distraction or departure of key personnel to the detriment of the Bank and Holding Company and their stockholders;

WHEREAS, the Boards have determined that appropriate steps should be taken to reinforce and encourage the continued dedication of members of the Bank's management, including Employee, to their assigned duties in the face of potential circumstances involving the possibility of such a change in control;

NOW THEREFORE, in addition to one dollar ($1.00) and other good and valuable consideration paid by the Bank to Employee and in order to induce Employee to continue employment with the Bank and to continue to perform Employee's duties in a manner which is in the best interests of the Bank, the Bank and Holding Company hereby agree to provide Employee with certain benefits in the event his employment with the Bank terminates or is reassigned subsequent to a Change in Control (as defined in Section 2 hereof) under the circumstances described below.

1. Term of Agreement; Employment Status. This Agreement shall take effect when signed by all parties and shall remain in full force and effect until . All employees of Bank and Holding Company, including Employee, are employees at will. The terms of this Agreement, therefore, do not and are not intended to create either an express and/or implied contract of employment with the Bank and/or the Holding Company. This Agreement simply provides certain potential benefits to Employee in the event that a Change in Control occurs prior to as hereinafter defined.

2. Change in Control. No benefits shall be payable hereunder unless prior to there shall have been a Change in Control as set forth below, and thereafter within twenty-four (24) months of such Change in Control Employee's employment with the Bank and/or its successor terminates or Employee is reassigned in accordance with Section 3, below. For purposes of this Agreement, a "Change in Control" shall mean any of the following:

(a) The acquisition of fifty percent (50%) or more of any class of equity securities of the Holding Company by any person (or persons working in concert) or entity after the date hereof;

(b) The acquisition of fifty percent (50%) or more of any class of equity securities of the Bank by any person or entity other than Holding Company;

(c) A merger, consolidation or reorganization to which the Bank or the Holding Company is a party, if, as a result thereof, individuals who were directors of the Bank or Holding Company, immediately before such transaction shall cease to constitute a majority of the Board of Directors of the surviving entity;

(d) A sale of all or substantially all of the assets of the Bank or the Holding Company to another party;

(e) The assumption of all or substantially all of the deposits of the Bank by another party other than the Federal Deposit Insurance Corporation;

or

(f) During any twenty-four (24) month period, individuals who at the beginning of such period constitute the Board of Directors of the Bank and the Holding Company, cease for any reason (other than death or disability) to constitute at least a majority thereof unless the election or the nomination for election by the stockholders of the Bank and the stockholders of Holding Company, respectively, of each new director was approved by a vote of at least a majority of the directors of the Bank or of Holding Company as applicable, then still in office who were directors of the Bank or the Holding Company, as applicable, at the beginning of the period.

3. Termination Following Change in Control. If any of the events described in Section 2 hereof constituting a Change in Control shall have occurred, Employee shall be entitled to the benefits provided for in Section 4(a) hereof upon the termination or reassignment of his employment as a senior executive officer of the Bank and/or its successor as provided in this Section 3, within twenty-four (24) months after such event, unless such employment is terminated or reassigned: by any regulatory authority (acting with proper jurisdiction); by the Board of Directors for cause; because of Employee's death, retirement or disability. Such benefits shall be reduced by the amount of any severance paid to Employee by the Bank or its successor.

(a) Retirement; Disability.

(i) Termination of employment by the Bank based on retirement shall mean the mandatory termination of employment in accordance with the retirement policy of the Bank, including (at Employee's sole election and as set forth in writing) early retirement, generally applicable to its salaried employees or in accordance with any retirement arrangement established with Employee's consent with respect to Employee.

(ii) Termination of employment by the Bank based on disability shall mean termination because of inability, as a result of incapacity due to physical or mental illness, to perform the services required as an employee for a period aggregating six (6) months or more within any twelve (12) month period, or because Employee becomes or is deemed disabled under any applicable policy providing disability insurance.

(b) Notice of Termination. The Bank agrees that in the event of termination it will promptly furnish Employee with a written Notice of Termination. Any purported termination of Employee shall be communicated by written Notice of Termination to the Bank. For purposes of this Agreement, a "Notice of Termination" shall mean a notice which shall include the specific termination provision in this Agreement relied upon and shall set forth in reasonable detail the facts and circumstances claimed to provide a basis for termination of Employee's employment under the provision so indicated.

(c) Date of Termination. "Date of Termination" shall mean the date on which a Notice of Termination is given; provided that, if within five (5) days after any Notice of Termination is given, the party receiving such Notice of Termination notifies the other party that a dispute exists concerning the termination, the Date of Termination shall be the date on which the dispute is finally determined, either by mutual written agreement of the parties, by a binding and final arbitration award or by a final judgment, order or decree of a court of competent jurisdiction (the time for appeal therefrom having expired and no appeal having been perfected).

(d) Reassignment. Reassignment shall mean a reduction in base salary or an involuntary reassignment of Employee's duties, responsibilities, or benefits inconsistent with those of a senior executive officer of a bank or the involuntary relocation of Employee's primary duties and responsibilities to an office or location greater than fifty (50) miles from Litchfield, Connecticut or action which results in a significant worsening of the Employee's work conditions (including, but not limited to, a significant change in employment duties, responsibilities, required hours or otherwise).

4. Compensation Upon Termination or Reassignment.

(a) If, within twenty-four (24) months after a Change in Control, as defined in Section 2 hereof, shall have occurred, Employee's employment with the Bank terminates or is reassigned as defined in Section 3 (except by an agency acting with proper jurisdiction, or by a board of directors for cause or as a result of death, retirement or disability), then the Bank and/or its successor shall pay Employee within five (5) days after the Date of Termination an amount equal to the sum of:

(i) Two (2) years of Employee's annual compensation based upon the most recent aggregate base salary paid to Employee in the twelve (12) month period immediately preceding his termination or reassignment less amounts previously paid to Employee from the date of Change in Control; plus

(ii) Reasonable legal fees and expenses incurred by Employee as a result of such termination or reassignment (including all such fees and expenses, if any, incurred in contesting or disputing any such termination or reassignment or in seeking to obtain or enforce any right or benefit provided for by this Agreement).

(b) Employee shall not be required to mitigate the amount of any payment provided for in this Section 4 by seeking other employment or otherwise, nor shall the amount of any payment provided for in this Section 4 be reduced by any compensation earned by Employee as the result of employment by another employer after the Date of Termination or Reassignment, or otherwise.

(c) It is the intention of the parties to this Agreement that no payments by the Bank to or for Employee's benefit under this Agreement shall be non-deductible to the Bank by reason of the operation of Section 280G of the Internal Revenue Code. Accordingly, notwithstanding any other provision hereof, if by reason of the operation of said Section 280G of the Internal Revenue Code, any such payments exceed the amount which can be deducted by the Bank, the amount of such payments shall be reduced to the maximum which can be deducted by the Bank. To the extent that payments in excess of the amount which can be deducted by the Bank have been made to and for Employee's benefit, they shall be refunded with interest at the applicable rate provided under Section 1274(d) of the Internal Revenue Code, or at such other rate as may be required in order that no such payment to or for Employee's benefit shall be non-deductible pursuant to Section 280G of the Internal Revenue Code. Any payments made hereunder which are not deductible by the Bank as a result of losses which have been carried forward by the Bank for Federal tax purposes shall not be deemed a non-deductible amount for purposes of this Section 4(c).

5. Continuation of Insurance Benefits. Notwithstanding any other provision in this Agreement to the contrary, the Bank and/or its successor shall maintain in full force and effect for Employee's continued benefit, for the two (2) year period beginning upon a Change in Control, all life insurance, medical, health and accident and disability policies, plans, programs or arrangements which were in effect immediately prior to the Change in Control.

6. Successors; Binding Agreement.

(a) The Bank and the Holding Company will require any successor (whether direct or indirect, by purchase, merger, consolidation, acquisition of assets or assumption of liabilities or otherwise) to all or substantially all of the business and/or assets and/or deposits of the Bank, by agreement, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Bank would be required to perform it if no such succession had taken place. Failure of the Bank and/or Holding Company to obtain such agreement prior to the effectiveness of any such succession shall be a breach of this Agreement and shall entitle Employee to compensation from the Bank in the same amount and on the same terms as he would be entitled to hereunder if his employment had terminated as a result of a Termination or Reassignment, as provided in Section 3 hereof, after a Change in Control, except that for purposes of implementing the foregoing, the date on which any such succession becomes effective shall be deemed the Date of Termination. As used in this Agreement, "Bank" shall mean the Bank as hereinbefore defined and any successor to the business, assets and/or deposits as aforesaid which executes and delivers the agreement provided for in this Section 6 or which otherwise becomes bound by all the terms and provisions of this Agreement by operation of law.

(b) This Agreement shall inure to the benefit of and be enforceable by Employee's personal or legal representatives, executors, administrators, successors, heirs, distributees, devisees and legatees. If Employee should die after any rights to receive the amounts contemplated hereby have accrued to Employee but before such amounts have been paid, all such amounts, unless otherwise provided herein, shall be paid in accordance with the terms of this Agreement to his devisee, legatee or other designee or, if there be no such designee, to his estate.

7. Notices. All notices and other communications provided for in this Agreement shall be in writing and shall be deemed to have been duly given when delivered or mailed by United States registered mail, return receipt requested, postage prepaid, addressed to the respective addresses set forth on the first page of this Agreement, provided that all notices to the Bank and the Holding Company shall be directed to the attention of the Board with a copy to the Chairman of the Board of the Bank and the Chairman of the Board of the Holding Company or to such other address as either party may have furnished to the other in writing in accordance herewith, except that notice of change of address shall be effective only upon receipt.

8. Miscellaneous. No provision of this Agreement may be modified, waived or discharged unless such waiver, modification or discharge is agreed to in writing and signed by Employee and such other officer as may be specifically designated by the Board. No waiver by either party hereto at any time of any breach by the other or failure to comply with any condition or provision of this Agreement to be performed by such other party shall be deemed a waiver of similar or dissimilar provisions or conditions at the same or at any prior or subsequent time. No agreements or representations, oral or otherwise, express or implied, with respect to the subject matter hereof have been made by either party which are not expressly set forth in this Agreement. The validity, interpretation, construction and performance of this Agreement shall be governed by the laws of the State of Connecticut and of the United States of America.

9. Validity. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect.

10. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed to be an original but all of which together will constitute one and the same instrument.

11. Arbitration. Any dispute or controversy arising under or in connection with this Agreement shall be settled exclusively by arbitration in Litchfield, Connecticut, in accordance with the rules of the American Arbitration Association then in effect. Notwithstanding the pendency of any such dispute or controversy, the Bank will pay Employee promptly an amount equal to his full scheduled compensation in effect when the notice giving rise to the dispute was given (including, but not limited to, base salary) and provide Employee with all scheduled compensation, benefits and insurance plans in which he was participating when the notice giving rise to the dispute was given, until the dispute is finally resolved in accordance with Section 3 hereof. Amounts paid under this Section 11 are in addition to all other amounts due under this Agreement and shall not be offset against or reduce any other amounts due under this Agreement. Judgment may be entered on the arbitrator's award in any court having jurisdiction; provided, however, that Employee shall be entitled to seek specific performance of his right to be paid until the Date of Termination during the pendency of any dispute or controversy arising under or in connection with this Agreement.

Agreed to this 6th day of August, 1997 by and among Employee, The First National Bank of Litchfield, and First Litchfield Financial Corporation.

THE FIRST NATIONAL BANK OF LITCHFIELD

By:

Its:

Duly Authorized

EMPLOYEE

Signature:

Printed Name:

Enter text✕

What the Terms and Conditions First National Bank of Litchfield Cover

The Terms and Conditions First National Bank of Litchfield is a formal contractual agreement that sets forth rights, responsibilities, and liabilities between the bank and its customers for specified services or transactions. It standardizes account usage rules, fee schedules, disclosure obligations, dispute resolution steps, and limits on liability. The document is intended for use with retail banking products, electronic services, loan agreements, and custodial arrangements. It functions as the operative legal framework for routine banking interactions and supports regulatory compliance, customer notice, and enforceability under applicable U.S. law.

Why a Clear Terms and Conditions Document Matters

Using the Terms and Conditions First National Bank of Litchfield clarifies contractual rights, reduces dispute risk, and records customer consent. Proper electronic execution meets ESIGN (15 U.S.C. ch. 96) and UETA standards where applicable, supporting enforceability and administrative efficiency.

Why a Clear Terms and Conditions Document Matters

Who Interacts with These Terms and Conditions

Bank operations, customer service, compliance personnel, and retail customers use the Terms and Conditions First National Bank of Litchfield in daily account and service interactions.

  • Retail customers: account opening, electronic service access, fee disclosure, and transaction rules.
  • Business clients: corporate accounts, merchant services, ACH authorizations, and loan covenant terms.
  • Internal teams: compliance, legal, risk, and operations enforce policy and manage disputes.

Legal counsel and third-party service providers also reference the document for contract interpretation and audit readiness.

Stepwise Process to Complete the Terms and Conditions

Follow the sequence below to complete the Terms and Conditions First National Bank of Litchfield accurately and avoid processing delays.

  • 01
    Prepare: Gather IDs, account numbers, and supporting documents before you begin.
  • 02
    Complete: Fill each required field with exact legal names and dates.
  • 03
    Review: Verify fee schedules, consents, and dispute-resolution clauses for correctness.
  • 04
    Sign: Sign, date, and choose notarization if required by jurisdiction.

Frequently Asked Questions About Completing and Signing the Terms and Conditions

Answers to frequent questions about filling, signing, and submitting the Terms and Conditions First National Bank of Litchfield.


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Core Elements to Include in Bank Terms and Conditions

Core elements of the Terms and Conditions First National Bank of Litchfield explain scope, fees, electronic services, dispute resolution, liability, and termination rights in clear contractual language.

Scope

Defines which accounts and services are covered, who the contracting parties are, applicable account types, and any exclusions. Clear scope reduces ambiguity about service applicability and consumer expectations.

Fees

States fee schedules, posting rules, overdraft policies, and how fee changes will be communicated. Include methods for fee calculation and notice periods to meet consumer protection requirements.

E-Services

Covers online banking, mobile access, email communications, credential security, and acceptable use. Specify electronic delivery consent and any authentication methods required, including liability allocation for unauthorized access.

Disputes

Describes notification procedures for errors or unauthorized transactions, timeframes to contest charges, and agreed mechanisms for resolution, such as arbitration or small claims venue selection.

Liability

Specifies limits on bank liability, indemnification clauses, disclaimers for indirect damages, and situations where consumer remedies apply. Clear allocation reduces litigation risk and defines caps where permitted by law.

Termination

Sets conditions for account closure, notice periods, and post-termination obligations such as final accounting, dispute resolution, and document retention responsibilities for both parties, including data return or destruction requirements.

Security and Compliance Features to Document

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Certifications: SOC 2 Type II, ISO 27001, PCI DSS.
Privacy: GDPR compliant; CCPA protections available.
Healthcare: HIPAA-compliant with BAA required.
FDA Compliance: 21 CFR Part 11 support available.
Accessibility: WCAG 2.0 Level AA compliance.

Principal Penalties and Risks of Errors

Incorrect TIN: Triggers 24% backup withholding.
Late 1099: Penalties $60–$330 per form.
I-9 Errors: $281–$2,789 per violation.
Unauthorized Disclosure: HIPAA fines and civil liability.
Contract Ambiguity: Leads to litigation and costs.
Invalid Signature: May render agreement unenforceable.

Common Preparation Mistakes to Avoid

  • Using informal or abbreviated legal names that do not match government IDs, resulting in identity verification delays and rejected enrollment or account changes.
  • Failing to enter effective dates in MM/DD/YYYY format, which complicates interpretation of rights and timing for obligations or regulatory deadlines.
  • Neglecting to obtain required notarization or witness signatures for state-specific instruments such as deeds, powers of attorney, or certain loan documents.
  • Relying on unsigned or initial-only acknowledgements when the document expressly requires full signatures from all parties, risking unenforceability.

How the Electronic Routing and Signing Workflow Operates

This section outlines the routing, signing, notarization, and archiving workflow for electronic Terms and Conditions.

  • Upload: Upload the finalized PDF or DOCX to the signing platform.
  • Place Fields: Add signature, initial, date, and conditional fields as needed.
  • Invite: Send signing requests or generate secure signing links to recipients.
  • Record: Store executed copies and audit trails in secure retention storage.

Recommended Digital Workflow Settings

Recommended digital workflow settings for e-submitting and tracking the Terms and Conditions First National Bank of Litchfield.

Field Configuration
Signing Order Sequential signer routing; set role order
Authentication Email + SMS code recommended for consumer signers
Notifications Email reminders and completion copy to sender
Storage Retain signed PDF and audit trail for compliance

Platform Capabilities to Verify Before eSubmission

Ensure the signing platform supports secure access, audit trails, and required authentication methods before sending the Terms and Conditions for signature.

  • Integrations: Salesforce, NetSuite, and Microsoft 365.
  • Formats: PDF, Word DOCX, and HTML.
  • Authentication: Email, SMS code, or KBA.

Key Timing and Filing Deadlines to Keep in Mind

Key filing and timing considerations affecting the Terms and Conditions and related tax or employment forms.

W-9 Provision:

Provide upon payer request; retain for records.

1099-NEC Deadline:

Issue to recipients and IRS by January 31.

I-9 Retention:

Keep for 3 years after hire or 1 year after termination.

HIPAA Records:

Retain for 6 years from creation or last effective date.

Tax Records:

IRS generally requires three years from filing (IRC §6501(a)).

Pricing and Feature Comparison for Common eSignature Vendors

Compare baseline pricing and core features across leading eSignature vendors relevant to bank agreement workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical Use Cases from Real Implementations

Representative scenarios showing how First National Bank of Litchfield uses its standard Terms and Conditions across common workflows.

Optica Ventures LLC

Optica Ventures adopted standardized electronic terms for account opening and client onboarding to speed acceptance and reduce paper handling.

  • Interface simplicity improved signature rates.
  • Brian Fitzgibbons, COO, said "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." Optica reported faster turnaround and fewer incomplete forms after implementation.

Martin Properties

Martin Properties standardized lease and client agreements with electronic terms to close transactions remotely and ensure consistent disclosures to tenants and buyers.

  • Mobile signing enabled on-site closures.
  • Tim Martin, Founder, said "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently." The firm noted reduced processing costs and faster completions.

Best Practices to Reduce Risk and Improve Accuracy

Practical tips to reduce errors and ensure enforceability when preparing the bank's Terms and Conditions.

Use full legal names and IDs
Verify names exactly against government identification or corporate formation documents. For businesses, use the registered legal entity name and include the signer’s title. Discrepancies can delay onboarding, trigger identity verification, or create tax reporting mismatches.
Confirm effective dates and notice periods
Enter dates in MM/DD/YYYY and verify that notice timings align with regulatory or contractually specified periods. Incorrect dates affect when obligations begin and can alter limitations periods or statutory deadlines.
Preserve audit trails and copies
Maintain tamper-evident copies, time-stamped audit trails, signer IP and authentication records to support attribution. These elements are critical under ESIGN and are routinely required for dispute resolution or regulatory examination.
Confirm state-specific notary rules and witness requirements
Check whether remote online notarization is permitted, whether witnesses are required for attached instruments, and how long audio-video records must be retained. Different states have materially different RON and witness protocols.

Milestones from Draft to Archival

Key processing milestones from drafting to archival for the Terms and Conditions First National Bank of Litchfield.

01

Drafting

Prepare agreement language and internal approvals.

02

Customer Acceptance

Obtain signatures and consent to electronic delivery.

03

Verification

Perform identity checks and notarization if required.

04

Archival

Store signed copies and audit logs in secure retention.

Primary Roles Involved with the Document

Bank Compliance Officer

Responsible for reviewing and approving Terms and Conditions First National Bank of Litchfield to ensure regulatory compliance, managing audit trails, coordinating legal review, and setting retention policies. They verify ESIGN disclosures, oversee notarization rules, and respond to regulatory inquiries.

Retail Customer

Signs the agreement to open accounts or use electronic services, provides identification and consent, and retains copies for tax and legal purposes. Customers should confirm the governing state, effective date, and receipt of any ESIGN consumer disclosure before finalizing.

Electronic Signature vs Digital Signature: Key Differences

Key technical and legal differences between electronic and digital signatures relevant to bank Terms and Conditions.

Criteria Electronic Signature Digital Signature
Definition any electronic mark pki cryptographic signature
Legal Status esign/ueta accepted esign/ueta accepted
Non-repudiation audit trail evidence cryptographic non-repudiation
Typical Use Cases consumer agreements high-assurance regulatory
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