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Texas Declaration 2015

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Dealer’s Motor Vehicle Inventory Declaration

CONFIDENTIAL

For more information, visit our website: comptroller.texas.gov/taxinfo/proptax

The Property Tax Assistance Division at the Texas Comptroller of Public Accounts provides property tax information and resources for taxpayers, local taxing entities, appraisal districts and appraisal review boards.

Send Original to: Phone

Send Copy to: Phone

This document must be filed with the appraisal district office and the county tax assessor-collector’s office in the county in which your business is located. Do not file this document with the office of the Texas Comptroller of Public Accounts.

GENERAL INSTRUCTIONS: This declaration is for a dealer of motor vehicles to declare motor vehicle inventory pursuant to Tax Code Section 23.121. File a declaration for each business location.

ALTERNATIVE ELECTION: Effective Jan. 1, 2014, certain dealers of motor vehicle inventory may elect to file renditions under Tax Code Chapter 22, rather than file declarations and tax statements under Tax Code Chapter 23.

WHERE TO FILE: Each declaration must be filed with the county appraisal district’s chief appraiser and a copy of each declaration must be filed with the collector.

DECLARATION DEADLINES: Except as provided by Tax Code Section 23.122(l), a declaration must be filed not later than Feb. 1 of each year or, in the case of a dealer who was not in business on Jan. 1, not later than 30 days after commencement of the business.

PENALTIES: A dealer who fails to file a declaration commits a misdemeanor offense punishable by a fine not to exceed $500.

OTHER IMPORTANT INFORMATION

The chief appraiser may examine the books and records of a dealer as provided by Tax Code Section 23.121(g).

STEP 1: Dealer Information

STEP 2: All Business Locations and General Distinguishing Numbers

Attach a list with the name and business address of each location at which you conduct business and each of the dealer’s general distinguishing numbers issued by the Texas Department of Motor Vehicles.

STEP 3: Business Location Information

Provide the business name, general distinguishing number, physical address of the business location and account number for the inventory being declared or you may attach a tax bill or a copy of appraisal or tax office correspondence concerning your account.

STEP 4: Number of Units Sold and Sale Totals

Number of units sold for the previous 12-month period corresponding to the prior tax year.

Sales amounts for the previous 12-month period corresponding to the prior tax year.

STEP 5: Market Value of Motor Vehicle Inventory

State the market value of the motor vehicle inventory for the current tax year, as computed under Tax Code Section 23.121.

÷ 12 =

STEP 6: Signature and Date

By signing this declaration, you certify that the dealer identified in Step 1 is the owner of a dealer’s motor vehicle inventory.

If you make a false statement on this report, you could be found guilty of a Class A misdemeanor or a state jail felony under Penal Code Section 37.10.

Additional Instructions

Step 4. Number of units sold and sale totals. The top row of boxes is the number of units sold for the preceding year in each category. The bottom row of boxes is the dollar amount sold for the previous year in each category.

  • Motor vehicle inventory – sales of motor vehicles.
  • Fleet transaction – motor vehicles included in the sale of five or more motor vehicles from your inventory to the same person within one calendar year.
  • Dealer sales – sales of vehicles to another Texas dealer or a dealer legally recognized in another state.
  • Subsequent sale – dealer-financed sale of a motor vehicle that has been the subject of dealer financing from your inventory in the same calendar year.
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What the Texas Declaration 2015 Is and When it Applies

The Texas Declaration 2015 is a sworn written declaration template used to record factual assertions, attestations, or administrative statements for use in Texas matters. It functions like an affidavit when signed under oath and may be required for government filings, property records, or administrative processes. Electronic execution can be valid under federal ESIGN (15 U.S.C. §7001) and state UETA frameworks where applicable; some use cases still require a notarized wet signature or Remote Online Notarization depending on the filing agency.

Why the Texas Declaration 2015 Matters for Accurate Records

A clear, correctly completed declaration documents facts under penalty of law, supports legal or administrative decisions, and provides a durable record that agencies and courts can rely on. Proper completion reduces processing delays and legal exposure while ensuring the declarant's statements are attributable and reproducible.

Why the Texas Declaration 2015 Matters for Accurate Records

Who Commonly Prepares and Relies on This Declaration

Various parties prepare or receive a Texas Declaration 2015 depending on context and filing requirements.

  • Individual filers and declarants who need to attest to personal facts for court, agency, or transaction records.
  • Legal counsel and compliance teams preparing statements for litigation support, administrative hearings, or regulatory matters.
  • Real estate, title, and recordation professionals submitting declarations tied to property matters or closing documentation.

Knowing the typical users helps you tailor the form, supporting attachments, and the authentication you choose.

Roles That Interact with the Declaration

Individual Declarant

A person making factual assertions about themselves or a discrete event. They must provide accurate legal name, address, and signature; errors or mismatched ID can delay notarization or invalidate the declaration.

Legal Representative

An attorney or authorized agent who prepares or reviews the declaration for legal sufficiency. They ensure the language meets evidentiary standards and that notarization or witness requirements are satisfied before filing.

Security and Compliance Checklist

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamp, IP, and action log
Authentication: Email, SMS code, or advanced methods
HIPAA Options: BAA available for protected health data
Certifications: SOC 2 Type II; ISO 27001
Access Controls: Role-based user and admin permissions

Principal Risks When the Declaration Is Incorrect

Invalidation: Document may be rejected or voided
Perjury Exposure: False statements can trigger criminal penalties
Filing Delays: Missing notarization or signatures cause rejections
Administrative Fines: Agency-specific fines or sanctions possible
Contractual Risk: Related agreements may be unenforceable
Privacy Breach: Sensitive data mishandling can violate HIPAA

Common Mistakes to Avoid When Preparing the Declaration

  • Using nicknames or initials instead of the full legal name leads to identity mismatches and notarization problems during verification.
  • Omitting the effective date or using inconsistent date formats causes ambiguity about when the declaration's statements became operative.
  • Failing to attach required supporting documents or exhibits can delay acceptance and force re-submission to the receiving agency.
  • Not checking witness or notarization rules for the specific filing jurisdiction often results in rejection or a requirement to re-execute the document.

Step-by-Step: Completing the Texas Declaration 2015

Follow these practical steps to prepare a complete, legally defensible declaration suitable for filing or notarization.

  • 01
    Gather details: Collect legal names, addresses, and supporting documents.
  • 02
    Complete fields: Enter facts clearly and use MM/DD/YYYY for dates.
  • 03
    Review carefully: Check for consistency and required attachments.
  • 04
    Sign and notarize: Sign in presence of notary or use RON if allowed.

How Electronic Completion and Submission Works

This flow describes the typical online process for preparing, signing, and submitting the declaration using an eSignature platform.

  • Upload document: Import the PDF or DOCX file to the eSignature tool.
  • Place fields: Add signature, date, and initial fields where required.
  • Invite signers: Send secure signing links or email invites to parties.
  • Complete audit: Platform captures timestamp, IP, and completion certificate.

Configuring an eSignature Workflow for the Declaration

Set these workflow components to match the declaration's authentication and routing needs before sending for signature.

Field Configuration
Signer Authentication Email link, SMS code, or knowledge-based checks
Signing Order Sequential or parallel routing for signers
Notary / RON Settings Enable audio-video recording and journal retention
Certificate Delivery Automatic signed PDF and audit trail distribution

Platform and File Requirements for eSubmission

Confirm the signing platform supports required formats and authentication levels before sending the declaration.

  • File types: PDF, DOCX, or flattened PDF
  • Integrations: Microsoft 365, Google Workspace, or Salesforce
  • Retention: Secure cloud storage with access logs

Essential Sections of a Professional Texas Declaration 2015

A well-structured declaration includes clear identification, factual recitations, and proper authentication elements to ensure enforceability.

Caption

A concise heading identifying the document, the declarant, and the matter it addresses; helps clerks and reviewers place the declaration with the correct file or case.

Declarant Details

Full legal name, address, and contact information as shown on government ID; mismatches can block notarization or verification by agencies and title professionals.

Statement of Facts

Clear, numbered factual paragraphs describing events or conditions observed by the declarant; avoid legal argument and focus on first‑hand observations.

Statement of Truth

A plain attestation clause declaring that statements are true under penalty of perjury; includes the signature block location and any statutory language required by the recipient.

Signature Block

Space for signature, printed name, date, and any required initials; indicate capacity (individual, agent, trustee) to clarify authority to sign.

Notary Acknowledgement

Notary block or RON metadata if remote notarization is used; must meet jurisdictional identity proofing and recordkeeping rules to be effective.

Supporting Elements and Attachments to Include

Attach and label any documents that substantiate the factual assertions or that the receiving agency explicitly requires.

Exhibits

Numbered and labeled supporting exhibits such as photos, inspection reports, or receipts; reference each exhibit in the numbered factual paragraphs for clarity.

Identification

Copies of government-issued ID where requested to support notarization or identity verification during remote notarization sessions.

Power of Attorney

If an agent signs for the declarant, include a valid POA showing authority and any limitations on signing authority.

Cover Letter

A brief transmittal describing the purpose of the declaration and listing enclosed exhibits for the recipient's intake review.

Practical Tips for Accurate and Efficient Completion

Adopt consistent formatting, review procedures, and storage processes to reduce errors and simplify later retrieval or audit.

Use consistent legal names and formats
Enter full legal names, avoid abbreviations, and use MM/DD/YYYY for all dates to minimize identity mismatches and filing rejections.
Proofread factual paragraphs carefully
Confirm dates, times, and locations against supporting evidence; factual inaccuracies can jeopardize the declaration's credibility.
Bundle exhibits and index them
Create an exhibit index referenced in the declaration so reviewers can quickly verify supporting evidence without searching separate files.
Keep an auditable copy
Retain the signed PDF, the audit trail, and any notarization recording per retention guidelines to support future verification or disputes.

Typical Timing and Filing Considerations

Timing obligations vary by recipient; confirm deadlines with the agency, court, or title company before preparing the declaration.

Immediate use:

Use the declaration promptly when certifying time‑sensitive facts.

Agency deadlines:

Individual agencies may set submission windows or cure periods.

Notarization timing:

Sign in front of the notary at execution; do not pre-sign.

Recordation windows:

County recorders may require specific formatting or acknowledgement.

Preservation:

Keep signed copies until retention period expires.

Key Processing Milestones for the Declaration

These sequential stages outline the typical lifecycle from drafting to final filing for the Texas Declaration 2015.

01

Drafting

Prepare factual paragraphs and attach supporting exhibits for review.

02

Internal review

Legal or compliance review to verify sufficiency and accuracy.

03

Execution

Sign in presence of a notary or complete a permitted RON session.

04

Filing and distribution

Submit to the receiving agency and share copies with interested parties.

Real-World Examples of Similar Declarations in Practice

These brief examples illustrate how professionals used eSigned declarations in similar contexts to support records and transactions.

Martin Properties — Title Clearance

The broker prepared a sworn declaration to resolve a title discrepancy in a property closing.

  • The declaration summarized possession facts and attached an inspection report.
  • The team executed and notarized the declaration electronically to meet a closing deadline and provided the auditor with the signed PDF and audit trail for immediate acceptance.

Fertility Centers — Patient Consent

An administrative director used a signed declaration to confirm patient authorization for record transfers.

  • It listed the records and recipient entities.
  • The facility executed the declaration with a HIPAA-ready workflow, retained the signed copy for six years, and produced the audit trail during a compliance review without needing a reissue.

eSignature Vendor Pricing and Feature Snapshot (signNow First)

Compare starting prices and common feature criteria across vendors to understand cost and capability trade-offs for executing declarations electronically.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Var ies by vendor Var ies by vendor Var ies by vendor Var ies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Executing the Declaration

Answers below address common issues including eSignature validity, notarization options, authentication, and document retention requirements.


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