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UCC Financing Statement Indiana

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UCC FINANCING STATEMENT

FOLLOW INSTRUCTIONS (front and back) CAREFULLY

A. NAME & PHONE OF CONTACT AT FILER [optional]

B. SEND ACKNOWLEDGMENT TO: (Name and Address)

THE ABOVE SPACE IS FOR FILING OFFICE USE ONLY

1. DEBTOR'S EXACT FULL LEGAL NAME - insert only one debtor name (1a or 1b) - do not abbreviate or combine names

1a. ORGANIZATION'S NAME

OR

1b. INDIVIDUAL'S LAST NAME

FIRST NAME

MIDDLE NAME

SUFFIX

1c. MAILING ADDRESS

CITY

STATE

POSTAL CODE

COUNTRY

1d. SEE INSTRUCTIONS

ADD'L INFO RE
ORGANIZATION
DEBTOR

1e. TYPE OF ORGANIZATION

1f. JURISDICTION OF ORGANIZATION

1g. ORGANIZATIONAL ID #, if any

NONE

2. ADDITIONAL DEBTOR'S EXACT FULL LEGAL NAME - insert only one debtor name (2a or 2b) - do not abbreviate or combine names

2a. ORGANIZATION'S NAME

OR

2b. INDIVIDUAL'S LAST NAME

FIRST NAME

MIDDLE NAME

SUFFIX

2c. MAILING ADDRESS

CITY

STATE

POSTAL CODE

COUNTRY

2d. SEE INSTRUCTIONS

ADD'L INFO RE
ORGANIZATION
DEBTOR

2e. TYPE OF ORGANIZATION

2f. JURISDICTION OF ORGANIZATION

2g. ORGANIZATIONAL ID #, if any

NONE

3. SECURED PARTY'S NAME (or NAME of TOTAL ASSIGNEE of ASSIGNORE S/P) – insert only one secured party name (3a or 3b)

3a. ORGANIZATION'S NAME

OR

3b. INDIVIDUAL'S LAST NAME

FIRST NAME

MIDDLE NAME

SUFFIX

3c. MAILING ADDRESS

CITY

STATE

POSTAL CODE

COUNTRY

4. This FINANCING STATEMENT covers the following collateral

5. ALTERNATIVE DESIGNATION (if applicable)

6.

7. Check to REQUEST SEARCH REPORT(S) on Debtor(s) [if applicable] [ADDITIONAL FEE] [optional]

8. OPTIONAL FILER REFERENCE DATA

FILING OFFICE COPY – UCC FINANCING STATEMENT (FORM UCC1) (REV. 05/22/02)

International Association of Commercial Administrators (IACA)

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What a UCC Financing Statement in Indiana Is and when it applies

A UCC Financing Statement (commonly called a UCC-1) is a public filing that notifies third parties that a secured party claims an interest in specified personal property of a debtor. In Indiana the form is filed with the Secretary of State to perfect security interests under Article 9 of the Uniform Commercial Code. The filing does not create the security interest itself but establishes priority among creditors; accurate debtor identification and collateral description are essential to preserve priority rights against later claimants.

Why filing a UCC Financing Statement matters

Filing a UCC Financing Statement establishes public notice of a secured party’s claim, preserves priority over later creditors, and supports enforcement remedies. Proper filing reduces the risk of competing claims and helps lenders, suppliers, and buyers assess encumbrances on personal property.

Why filing a UCC Financing Statement matters

Who typically prepares or relies on UCC Financing Statements

Accurate preparation and timely filing benefit both secured parties and counterparties by clarifying priority and reducing downstream litigation risk.

  • Commercial lenders and banks securing loans against inventory or receivables.
  • Equipment lessors and finance companies protecting priority in leased assets.
  • Businesses taking a security interest to secure supplier credit or purchase-money loans.

Key parts of a professional UCC Financing Statement

A complete UCC-1 includes identifying details for the debtor and secured party, a concise collateral description, and any addenda required by state form rules. Use consistent names and addresses to avoid misindexing.

Debtor Name

Exact legal name for the debtor as indexed (individual or entity). Errors here may render the filing ineffective against third parties.

Secured Party

Name and mailing address of the secured party or assignee who holds the claim and to whom notices should be sent.

Collateral Description

A clear, specific description of collateral or a supergeneric phrase only when permitted; precision improves enforceability and priority outcomes.

Filing Office

The jurisdiction and office where the financing statement is filed (Indiana Secretary of State for most Indiana filings).

Filing Type

Indicate initial filing, amendment, continuation, assignment, or termination to reflect the filing’s purpose and lifecycle stage.

Additional Data

Collateral addenda, debtor SSN/EIN where required, or code fields used by the filing system for indexing and searchability.

Required information commonly requested on the UCC-1

Debtor type: Individual or organization
Debtor name: Exact legal name
Debtor address: Street, city, state
Secured party name: Legal name
Secured party address: Mailing address
Collateral: Concise description

Step-by-step: completing and filing a UCC-1 in Indiana

Follow this sequence to prepare, verify, and submit a UCC Financing Statement to preserve priority for a security interest.

  • 01
    Prepare documentation: Confirm debtor legal name, SSN/EIN, and collateral description.
  • 02
    Choose filing type: Select initial, continuation, amendment, or termination.
  • 03
    Complete form: Enter required fields using consistent, exact names and addresses.
  • 04
    Submit and confirm: File with the Indiana Secretary of State and retain confirmation of the filing.

Configuring an online UCC filing workflow

When filing electronically, configure fields, signer authentication, and document retention to match legal and business requirements.

Field Configuration
Form template Use a UCC-1 template with mapped fields for debtor, secured party, and collateral.
Authentication Choose email, SMS OTP, or higher-level ID verification as needed.
Notifications Enable confirmations to secured party and debtor upon filing.
Record retention Store the filing copy and certificate of filing for the retention period required.

Where to file a UCC Financing Statement from Indiana

Most UCC-1 filings affecting an Indiana debtor are submitted to the Indiana Secretary of State. Multi-jurisdictional filings follow UCC rules for location of filing based on the debtor’s location.

  • Indiana filings: File with the Indiana Secretary of State online or by mail where permitted.
  • Interstate rules: If debtor is organized elsewhere, file in debtor’s jurisdiction per UCC Article 9.
  • Continuation/Amendment: File continuation within six months before lapse to preserve priority.
  • Termination: File termination statement once the obligation is satisfied.

Digital signing and electronic submission considerations

Retain the signed copy, audit trail, and filing receipt; verify whether the Indiana Secretary of State accepts electronic signatures and online submissions for your filing type.

  • Authentication level: Email or SMS OTP
  • eSign legal basis: ESIGN and UETA compliance
  • File formats: PDF preferred

eSignature provider pricing and capability snapshot for UCC filings

A quick comparison of starting prices and key capabilities that matter when e-signing and submitting UCC Financing Statements. signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Check vendor site Check vendor site Check vendor site Check vendor site
Bulk Send Yes (higher tiers) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Consequences of incorrect or late UCC filings

Loss of priority: May lose secured status
Enforcement difficulty: Harder to repossess collateral
Duplicate filings: Creates confusion and litigation risk
Rejection delays: Processing pauses perfection
Court challenges: Creditors may dispute priority
Costs increased: Additional fees and attorney time

Common mistakes to avoid when preparing a UCC-1

  • Using a trade name instead of the debtor’s exact legal name, which commonly causes misindexing and ineffective filings.
  • Describing collateral too vaguely (for example, only 'all assets') when industry practice requires more detail for enforceability.
  • Failing to file a continuation within the required window, causing the financing statement to lapse and priority to be lost.
  • Neglecting to confirm whether the filing jurisdiction requires additional data fields or acceptance of electronic signatures.

Practical tips for accurate and efficient filings

Small process changes reduce errors and rework. The practices below help maintain consistent priority and simplify searches for third parties.

Verify legal names before filing
Cross-check the debtor’s name against formation documents, government ID, or state registration records to ensure the exact name is used for indexing and priority.
Standardize collateral language
Use repeatable, contract-aligned collateral descriptions across transactions to avoid ambiguity and simplify searching by potential creditors and trustees.
Retain filing receipts
Store filing confirmation, the exact submitted form, and the audit trail in a secure records system for the retention period required by law and policy.
Schedule continuation reminders
Set calendar alerts for the continuation period window to prevent unintended lapse of the financing statement and potential loss of priority.

Frequently asked questions about UCC Financing Statements in Indiana

Answers to common questions about filing, corrections, electronic signatures, and enforcement for UCC Financing Statements filed from or affecting Indiana debtors.


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