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Virginia Deed

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CONTRACT FOR DEED

THIS DAY this agreement is entered into by and between , hereinafter referred to as "SELLER", whether one or more, and , hereinafter referred to as "PURCHASER", whether one or more, on the terms and conditions and for the purposes hereinafter set forth:

1.

SALE OF PROPERTY

For and in consideration of TEN DOLLARS ($10.00) and other good and valuable considerations the receipt and sufficiency of which is hereby acknowledged, Seller does hereby agree to convey, sell, assign, transfer and set over unto Purchaser, the following property situated in County, State of Virginia, said property being described as follows:

(Type description or attach description as exhibit "A")

Together with all rights of ownership associated with the property, including, but not limited to, all easements and rights benefiting the premises, whether or not such easements and rights are of record, and all tenements, hereditaments, improvements and appurtenances, including all lighting fixtures, plumbing fixtures, shades, venetian blinds, curtain rods, storm windows, storm doors, screens, awnings, if any, and now on the premises.

SUBJECT TO all recorded easements, rights-of-way, conditions, encumbrances and limitations and to all applicable building and use restrictions, zoning laws and ordinances, if any, affecting the property.

2.

PURCHASE PRICE AND TERMS

The purchase price of the property shall be $. The purchaser does hereby agree to pay to the order of the Seller the sum of Dollars ($) upon execution of this agreement, with the balance of $ being due and payable as follows: (Select one)

(a) Balance payable in () monthly installments of Dollars ($) each, with the first installment being due and payable on the day of , 20 and a like payment on the first day of each month thereafter until the day of , 20, when the final payment shall be due. No interest.

(b) Balance payable, together with interest on the whole sum that shall be from time to time unpaid at the rate of per cent, per annum, payable in the amount of $ dollars per month beginning on the day of , 20 and continuing on the same day of each month thereafter until fully paid.

(c) Balance payable, together with interest on the whole sum that shall be from time to time unpaid at the rate of per cent, per annum, payable in the amount of dollars per month beginning on the day of , 20, and continuing on the same day of each month thereafter until the day of , 20, when all remaining principal and interest shall be paid. (Balloon payment)

If interest is charged, interest shall be computed monthly and deducted from payment and the balance of payment shall be applied on principal.

3.

TIME OF THE ESSENCE

Time is of the essence in the performance of each and every term and provision in this agreement by Purchaser.

4.

SECURITY

This contract shall stand as security of the payment of the obligations of Purchaser.

5.

MAINTENANCE OF IMPROVEMENTS

All improvements on the property, including, but not limited to, buildings, trees or other improvements now on the premises, or hereafter made or placed thereon, shall be a part of the security for the performance of this contract and shall not be removed there from. Purchaser shall not commit, or suffer any other person to commit, any waste or damage to said premises or the appurtenances and shall keep the premises and all improvements in as good condition as they are now.

6.

CONDITION OF IMPROVEMENTS

Purchaser agrees that the Seller has not made, nor makes any representations or warranties as to the condition of the premises, the condition of the buildings, appurtenances and fixtures locate thereon, and/or the location of the boundaries. Purchaser accepts the property in its "as-is" condition without warranty of any kind.

7.

POSSESSION OF PROPERTY

Purchaser shall take possession of the property and all improvements thereon upon execution of this contract and shall continue in the peaceful enjoyment of the property so long as all payments due under the terms of this contract are timely made. Purchaser agrees to keep the property in a good state of repair and in the event of termination of this contract, Purchaser agrees to return the property to Seller in substantially the same condition as it now exists, ordinary wear and tear excepted. Seller reserves the right to inspect the property at any time with or without notice to Purchaser.

8.

TAXES, INSURANCE AND ASSESSMENTS

Taxes and Assessments: During the term of this contract: (Select one)

(a) Purchaser shall pay all taxes and assessments levied against the property.

(b) Seller shall pay all taxes and assessments levied against the property. In the event that Seller pays the taxes and insurance, Purchaser shall reimburse Seller for same upon 30 days notice to purchaser.

Content Insurance: Purchaser shall be solely responsible for obtaining insurance of the contents, insuring contents owned by Purchaser. Seller shall be solely responsible for obtaining insurance on all contents owned by Seller.

Liability and Hazard Insurance: Liability insurance shall be maintained by Purchaser during the term of this contract naming Seller as an additional insured, in the amount of not less than $.

Fire, Hazard and Windstorm insurance: Fire, hazard and windstorm insurance shall be maintained as follows: (Select one)

(a) Purchaser shall obtain fire, hazard and windstorm insurance in the amount not less than $, on a policy of insurance naming Seller as additional insured.

(b) Seller shall obtain and pay for hazard, fire and windstorm insurance in an amount not less than $. In the event Seller elects this option, Purchaser shall repay the amount so paid by Seller within thirty (30) days of demand for same by Seller.

Should the Purchaser fail to pay any tax or assessment, or installment thereof, when due, or keep said buildings insured, Seller may pay the same and have the buildings insured, and the amounts thus expended shall be a lien on said premises and may be added to the balance then unpaid, or collected by Seller, in the discretion if Seller with interest until paid at the rate of the per cent per annum.

In case of any damage as a result of which said insurance proceeds are available, the Purchaser may, within sixty (60) days of said loss or damage, give to the Seller written notice of Purchaser’s election to repair or rebuild the damaged parts of the premises, in which event said insurance proceeds shall be used for such purpose. The balance of said proceeds, if any, which remain after completion of said repairing or rebuilding, or all of said insurance proceeds if the Purchaser elects not to repair or rebuild, shall be applied first toward the satisfaction of any existing defaults under the terms of this contract, and then as a prepayment upon the principal balance owing. No such prepayment shall defer the time for payment of any remaining payments required by said contract. Any surplus of said proceeds in excess of the balance owing hereon shall be paid to the Purchaser.

9.

DEFAULT

If the Purchaser shall fail to perform any of the covenants or conditions contained in this contract on or before the date on which the performance is required, the Seller shall give Purchaser notice of default or performance, stating the Purchaser is allowed fourteen (14) days from the date of the Notice to cure the default or performance. In the event the default or failure of performance is not cured within the 14 day time period, then Seller shall have any of the following remedies, in the discretion of Seller:

(a) give the Purchaser a written notice specifying the failure to cure the default and informing the Purchaser that if the default continues for a period of an additional fifteen (15) days after service of the notice of failure to cure, that without further notice, this contract shall stand cancelled and Seller may regain possession of the property as provided herein; or

(b) give the Purchaser a written notice specifying the failure to cure the default and informing the Purchaser that if the default continues for a period of an additional fifteen (15) days after service of the notice of failure to cure, that without further notice, the entire principal balance and unpaid interest shall be immediately due and payable and Seller may take appropriate action against Purchaser for collection of same according to the laws of the State of .

In the event of default in any of the terms and conditions or installments due and payable under the terms of this contract and Seller elects 9(a), Seller shall be entitled to immediate possession of the property.

In the event of default and termination of the contract by Seller, Purchaser shall forfeit any and all payments made under the terms of this contract including taxes and assessments as liquidated damages, Seller shall be entitled to recover such other damages as they may be due which are caused by the acts or negligence of Purchaser.

The parties expressly agree that in the event of default not cured by the Purchaser and termination of this agreement, and Purchaser fails to vacate the premises, Seller shall have the right to obtain possession by appropriate court action.

10.

DEED AND EVIDENCE OF TITLE

Upon total payment of the purchase price and any and all late charges, and other amounts due Seller, Seller agrees to deliver to Purchaser a Warranty Deed to the subject property, at Seller’s expense, free and clear of any liens or encumbrances other than taxes and assessments for the current year.

11.

NOTICES

All notices required hereunder shall be deemed to have been made when deposited in the U. S. Mail, postage prepaid, certified, return receipt requested, to the Purchaser or Seller at the addresses listed below. All notices required hereunder may be sent to:

Seller:

Purchaser:

and when mailed, postage prepaid, to said address, shall be binding and conclusively presumed to be served upon said parties respectively.

12.

ASSIGNMENT OR SALE

Purchaser shall not sell, assign, transfer or convey any interest in the subject property or this agreement, without first securing the written consent of the Seller.

13.

PREPAYMENT

Purchaser to have the right to prepay, without penalty, the whole or any part of the balance remaining unpaid on this contract at any time before the due date.

14.

ATTORNEY FEES

In the event of default, Purchaser shall pay to Seller, Seller's reasonable and actual attorneys' fees and expenses incurred by Seller in enforcement of any rights of Seller. All attorney fees shall be payable prior to Purchaser's being deemed to have corrected any such default.

15.

LATE PAYMENT CHARGES

If Purchaser shall fail to pay, within fifteen (15) days after due date, any installment due hereunder, Purchaser shall be required to pay an additional charge of five (5%) percent of the late installment. Such charge shall be paid to Seller at the time of payment of the past due installment.

16.

CONVEYANCE OR MORTGAGE BY SELLER

If the Seller's interest is now or hereafter encumbered by mortgage, the Seller covenants that Seller will meet the payments of principal and interest thereon as they mature and produce evidence thereof to the Purchaser upon demand. In the event the Seller shall default upon any such mortgage or land contract, the Purchaser shall have the right to do the acts or make the payments necessary to cure such default and shall be reimbursed for so doing by receiving, automatically, credit to this contract to apply on the payments due or to become due hereon.

The Seller reserves the right to convey, his or her interest in the above described land and such conveyance hereof shall not be a cause for rescission but such conveyance shall be subject to the terms of this agreement.

The Seller may, during the lifetime of this contract, place a mortgage on the premises above described, which shall be a lien on the premises, superior to the rights of the Purchaser herein, or may continue and renew any existing mortgage thereon, provided that the aggregate amount due on all outstanding mortgages shall not at any time be greater than the unpaid balance of the contract.

17.

ENTIRE AGREEMENT

This Agreement embodies and constitutes the entire understanding between the parties with respect to the transactions contemplated herein. All prior or contemporaneous agreements, understandings, representations, oral or written, are merged into this Agreement.

18.

AMENDMENT – WAIVERS

This Agreement shall not be modified, or amended except by an instrument in writing signed by all parties.

No delay or failure on the part of any party hereto in exercising any right, power or privilege under this Agreement or under any other documents furnished in connection with or pursuant to this Agreement shall impair any such right, power or privilege or be construed as a waiver of any default or any acquiescence therein. No single or partial exercise of any such right, power or privilege shall preclude the further exercise of such right, power or privilege, or the exercise of any other right, power or privilege. No waiver shall be valid against any party hereto unless made in writing and signed by the party against whom enforcement of such waiver is sought and then only to the extent expressly specified therein.

19.

SEVERABILITY

If any one or more of the provisions contained in this Agreement shall be held illegal or unenforceable by a court, no other provisions shall be affected by this holding. The parties intend that in the event one or more provisions of this agreement are declared invalid or unenforceable, the remaining provisions shall remain enforceable and this agreement shall be interpreted by a Court in favor of survival of all remaining provisions.

20.

HEADINGS

Section headings contained in this Agreement are inserted for convenience of reference only, shall not be deemed to be a part of this Agreement for any purpose, and shall not in any way define or affect the meaning, construction or scope of any of the provisions hereof.

21.

PRONOUNS

All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular, or plural, as the identity of the person or entity may require. As used in this agreement: (1) words of the masculine gender shall mean and include corresponding neuter words or words of the feminine gender, (2) words in the singular shall mean and include the plural and vice versa, and (3) the word "may" gives sole discretion without any obligation to take any action.

22.

JOINT AND SEVERAL LIABILITY

All Purchasers, if more than one, covenants and agrees that their obligations and liability shall be joint and several.

23.

PURCHASER’S RIGHT TO REINSTATE AFTER ACCELERATION

If Purchaser defaults and the loan is accelerated, then Purchaser shall have the right of reinstatement as allowed under the laws of the State of Virginia, provided that Purchaser: (a) pays Lender all sums which then would be due under this agreement as if no acceleration had occurred; (b) cures any default of any other covenants or agreements; and (c) pays all expenses incurred in enforcing this agreement, including, but not limited to, reasonable attorneys' fees, and other fees incurred for the purpose of protecting Seller's interest in the Property and rights under this agreement. Seller may require that Purchaser pay such reinstatement sums and expenses in one or more of the following forms, as selected by Seller: (a) cash, (b) money order, (c) certified check, bank check, treasurer’s check or cashier’s check, provided any such check is drawn upon an institution whose deposits are insured by a federal agency, instrumentality or entity or (d) Electronic Funds Transfer. Upon reinstatement by Purchaser, this Security Instrument and obligations secured hereby shall remain fully effective as if no acceleration had occurred.

24.

HEIRS AND ASSIGNS

This contract shall be binding upon and to the benefit of the heirs, administrators, executors, and assigns of the parties hereto. However, nothing herein shall authorize a transfer in violation of paragraph (12).

25.

OTHER PROVISIONS

WITNESS THE SIGNATURES of the Parties this the day of , 20.

SELLER:

PURCHASER:

STATE OF VIRGINIA

COUNTY OF

The foregoing instrument was acknowledged before me this by .

My Commission expires:

Notary Public

Printed Name:

STATE OF VIRGINIA

COUNTY OF

The foregoing instrument was acknowledged before me this by .

My Commission expires:

Notary Public

Printed Name:

Seller(s) Name and Address
Buyer(s) Name and Address
Name:
Name:
Address:
Address:
City:
City:
State: Zip:
State: Zip:
Phone:
Phone:
Enter text✕

What a Virginia Deed Is and When to Use It

A Virginia Deed is the written instrument that transfers ownership of real property in Virginia from one party to another. Deeds commonly used in the state include general warranty deeds, special warranty deeds, and quitclaim deeds; each allocates different warranty protections. Execution requires the grantor's signature and a notary acknowledgement, and the deed should be recorded with the clerk or commissioner of the local circuit court to protect the grantee's priority against third parties. Proper drafting of the legal description and consideration language is essential to avoid title defects and complications at recording.

Why a Correct Virginia Deed Matters

A properly executed and recorded Virginia Deed establishes a clear chain of title, protects the grantee against competing claims, and triggers local tax and assessment processes. Accurate deeds reduce the likelihood of title disputes and facilitate title insurance issuance.

Why a Correct Virginia Deed Matters

Who Commonly Prepares or Signs a Virginia Deed

The Virginia Deed is typically prepared and reviewed by attorneys, title professionals, and real estate agents; individuals and businesses also execute deeds when transferring property.

  • Title companies and closing agents who prepare or review deeds for recording and insure the title.
  • Real estate brokers and agents coordinating settlement documents and buyer/seller communications.
  • Individual sellers, buyers, and business representatives executing conveyances in private transactions.

In most transactions multiple parties participate — preparer, signer, notary, and the local recorder — so coordinate responsibilities early to prevent delays at closing.

Essential Parts of a Professional Virginia Deed

A complete Virginia Deed contains specific clauses and administrative elements designed to transfer title cleanly, provide warranties as intended, and enable recording and indexing by county officials.

Grantor / Grantee

Clearly identify the grantor and grantee using full legal names and business entity formats to avoid ambiguity in title records and indexing.

Legal Description

Provide the full metes-and-bounds or recorded plat reference exactly as it appears in county records so the property can be unambiguously located.

Consideration

State the monetary amount or other consideration given; precise consideration language supports conveyance validity and tax assessment.

Habendum Clause

Include any ownership vesting language (for example, 'to have and to hold') and any limitations or easements that affect the estate conveyed.

Signatures

Grantor signature(s) with date and a notarized acknowledgement are required; include printed names and capacity (individual, trustee, officer).

Recording Block

Leave a recording block for the clerk's entry and return address for recorded instruments to facilitate county indexing and future retrieval.

Required Information and Standard Fields

Grantor Name: Full legal name
Grantee Name: Full legal name
Property Description: Complete legal description
Consideration: Dollar amount or stated value
Execution Date: MM/DD/YYYY format
County of Record: County where recorded

Stepwise Process to Prepare and Execute a Virginia Deed

Follow these core steps to prepare, sign, notarize, and record a Virginia Deed in a typical transaction.

  • 01
    Obtain Legal Description: Retrieve the recorded description from county records.
  • 02
    Draft the Deed: Prepare deed form matching conveyance type.
  • 03
    Notarize Execution: Sign before a notary and complete acknowledgement.
  • 04
    Record in County: Submit deed to local clerk for indexing.

Configuring an Online Deed Workflow

When completing a deed digitally, plan field placement, signer roles, authentication, and file formats ahead of the signing session.

Field Configuration
Grantor Signature Field Require signer authentication and visible date field.
Notary Acknowledgement Designate a notary role with required acknowledgement text.
Executive Date Field Auto-validate MM/DD/YYYY format for execution date.
Return Address Set recording return address as metadata.

Where to File, Send, and Store the Executed Deed

After execution and acknowledgement, route the deed to the appropriate recorder and stakeholders to complete the conveyance lifecycle.

  • County Recorder: Record original deed at local circuit court clerk.
  • Title Company: Provide copy for title insurance issuance.
  • Tax Assessor: Notify assessor for parcel tax records update.
  • Grantee Delivery: Send recorded copy to the grantee or their attorney.

Technical Considerations for Digital Completion and eSubmission

Use a platform that supports PDF and DOCX uploads, audit trails, authentication options, and agreed-upon signature methods to capture intent and attribution.

  • File Formats: PDF, DOCX supported
  • Authentication: Email/SMS/KBA options
  • Integrations: Salesforce and NetSuite

Verify county recording requirements and whether the recorder accepts e-recorded instruments; ensure exported signed files include an audit trail and tamper-evident seal for evidentiary purposes.

Timing: Execution, Notarization, and Recording Expectations

Timely execution and prompt recording reduce the risk of competing claims; follow the local recorder's processing windows and tax reporting timelines.

Execution Effective Date:

Use the date on which the grantor signs the deed.

Notarization Timing:

Notary must witness signature at signing.

Record Promptly:

Record as soon as practicable to preserve priority.

Tax & Assessment:

Notify assessor after recording to update records.

Document Retention:

Keep originals until recording confirmation received.

Common Preparation Mistakes to Avoid

  • Using an imprecise or abbreviated legal description that does not match public records can cause recording rejection and cloud title searches.
  • Entering inconsistent grantor or grantee names, such as omitting suffixes or company designations, creates indexing errors and title defects that require corrective deeds.
  • Failing to include a proper notary acknowledgement or using an incorrect notary block often results in the recorder refusing to accept the instrument for recording.
  • Delaying recording after execution allows intervening claims to attach to the property and can undermine the grantee's priority against later transferees.

Consequences of an Incorrect or Unrecorded Deed

Clouded Title: Disputes and insurance issues
Recording Rejection: Instrument returned or refused
Tax Misallocation: Assessment or billing errors
Priority Loss: Later claims may take precedence
Fraud Exposure: Increased risk without proper acknowledgement
Corrective Costs: Attorney and re-recording fees

Practical Use Examples from Customers and Closings

The following short examples illustrate how practitioners and property managers use digital signing and structured workflows in property transactions.

Martin Properties

A regional property manager used remote signing to complete a deed during a time-sensitive closing

  • "I can process and execute all of these documents online with 100% compliance and built-in security,"
  • The team reduced travel and scheduling friction while ensuring notarization and recorded proof were obtained promptly for title purposes.

Optica Ventures LLC

A small investment firm streamlined multiple conveyances across counties with templates and audit trails

  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers,"
  • Consistent templates and recorded copies improved closing speed and reduced title examiner questions at underwriting.

Frequently Asked Questions About Virginia Deeds

Answers to common questions about deed validity, notarization, recording, and correcting errors when working with Virginia Deeds.


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Comparing eSignature Providers for Deed Workflows

High-level vendor pricing and feature comparisons to consider when selecting an eSignature platform for deed preparation and signing; signNow is listed first per comparative format.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor, check terms Varies by vendor, check terms Varies by vendor, check terms Varies by vendor, check terms
Bulk Send Yes, available on higher tiers Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes (BAA available) Yes (BAA available) No No
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