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Virginia Individual Income Tax Declaration

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Virginia Individual Income Tax e-File Signature Authorization
Tax Year 2024

DO NOT SEND THIS VA-8879 TO THE VIRGINIA DEPARTMENT OF TAXATION OR THE IRS.
IT MUST BE MAINTAINED IN YOUR FILES!

Virginia Submission Identification Number (SID)

Your Name

B Your Social Security Number

Spouse's Name

A Spouse's Social Security Number

Part I   Tax Return Information

A Spouse B Yourself
1. Federal Adjusted Gross Income (Form 760CG, Line 1; 760PY, Line 1, columns A & B; Form 763, Line 1)
2. Virginia Adjusted Gross Income (Form 760CG, Line 9; 760PY, Line 10, columns A & B; Form 763, Line 9)
3. Taxable Income (Form 760CG, Line 15; 760PY, Line 16, columns A & B; Form 763, Line 17)
4. Virginia Income Tax (Form 760CG, Line 18; 760PY, Line 17, columns A & B; Form 763 Line 18)
5. Withholding (Form 760CG, Line 19a & 19b; 760PY, Lines 19a & 19b; Form 763, Lines 19a & 19b)
6. Amount you Owe (Form 760CG, Line 35; Form 760PY, Line 35; Form 763, Line 35)
7. Refund (Form 760CG, Line 36; 760PY, Line 36; Form 763, Line 36)

Part II   Declaration of Taxpayer and Signature Authorization

Under penalties of perjury, I declare that I have examined a copy of my individual income tax return and accompanying schedules and statements for the year ending December 31, 2024, and to the best of my knowledge and belief, it is true, correct and complete.

Taxpayer's e-File PIN: check one box only

I authorize the ERO named below to enter my e-File PIN as my signature on my 2024 e-filed Virginia individual income tax return.

Do not enter all zeros

ERO Firm Name

I will enter my e-File PIN as my signature on my 2024 e-filed Virginia individual income tax return.

Your Signature

Date

Spouse's e-File PIN: check one box only

I authorize the ERO named below to enter my e-File PIN as my signature on my 2024 e-filed Virginia individual income tax return.

Do not enter all zeros

ERO Firm Name

I will enter my e-File PIN as my signature on my 2024 e-filed Virginia individual income tax return.

Spouse's Signature

Date

Part III   Certification and Authentication – Practitioner PIN Method Only

ERO's EFIN/PIN: Enter your six-digit EFIN followed by your five digit self-selected PIN.

Do not enter all zeros

I certify that the above numeric entry is my ERO EFIN/PIN, which is my signature for the 2024 Virginia individual income tax return for the taxpayer(s) indicated above.

ERO's Signature

Date

Purpose of Form

Note: This form should be retained by the ERO. Do not send this form to the Virginia Department of Taxation (Virginia Tax) or the IRS. ERO can store this form electronically.

Complete form VA-8879 when the Practitioner PIN method is used or when the taxpayer authorizes the electronic return originator (ERO) to enter or generate the taxpayer's personal identification number (PIN) on their electronic individual income tax return.

When and How To Complete

IF the ERO is... THEN...
Not using the Practitioner PIN method and the taxpayer enters their own PINDo not complete Form VA-8879.
Submitting Form VA-8453Do not complete Form VA-8879.
Using the Practitioner PIN method and is authorized to enter or generate the taxpayer's PIN.Complete Form VA-8879, Parts I, II and III.
Using the Practitioner's PIN method and the taxpayer enters their e-File PIN.Complete Form VA-8879, Parts I, II and III.
Not using the Practitioner PIN method and is authorized to enter or generate the taxpayer's e-File PIN.Complete Form VA-8879, Parts I and II.

ERO Responsibilities

The ERO will:

  1. Enter the name(s) and social security number(s) of the taxpayer(s) at the top of the form.
  2. Complete Part I using the amount from the taxpayer's 2024 tax return.
  3. Enter or generate, if authorized by the taxpayer, the taxpayer's PIN and enter it in the boxes provided in Part II.
  4. Enter on the authorization line in Part II the ERO firm name (not the name of the individual preparing the return) if the ERO is authorized to enter the taxpayer's e-File PIN.
  5. After completing (1) through (4), give the taxpayer Form VA-8879 for completion and review.
  6. Enter the 20-digit Submission Identification Number (SID) assigned to the tax return after the taxpayer completes Part II.
  7. EROs may sign Part III using alternative signature methods.

Note: The ERO must receive the completed and signed Form VA-8879 from the taxpayer before the electronic return or request for refund is transmitted.

Taxpayer Responsibilities

Taxpayers have the following responsibilities:

  1. Verify the accuracy of the prepared income tax return, including direct deposit information.
  2. Check the appropriate box in Part II to authorize the ERO to enter or generate their e-File PIN or choose to do it in person.
  3. Indicate or verify their e-File PIN when authorizing the ERO to enter or generate it.
  4. Sign and date Form VA-8879.
  5. Return the completed Form VA-8879 to the ERO by hand delivery, U.S. mail, private delivery service or fax.
  6. Federal banking regulations impose additional reporting requirements on certain electronic banking transactions; Virginia Tax does not support IAT.

Note: The return or request will not be transmitted to Virginia Tax until the ERO receives the signed Form VA-8879.

Form VA-8879 (REV. 7/24)
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What the Virginia Individual Income Tax Declaration Is and When It Applies

The Virginia Individual Income Tax Declaration is a taxpayer-signed statement used to report or declare individual income and related withholding information to the Virginia Department of Taxation. It establishes the filer’s identity, taxpayer identification number, filing year, income components, and any elections or declarations required under state law. The declaration may be submitted with a state return, as a standalone declaration for specific credits or withholding adjustments, or as part of an amended filing. Accurate completion is essential to avoid processing delays, assessment adjustments, or penalties under state and federal tax rules.

Why this Declaration Matters for Virginia Tax Compliance

Completing the Virginia Individual Income Tax Declaration correctly documents income, withholding, and elections required by the Virginia Department of Taxation and supports accurate state tax liability calculation. It provides an auditable record linking taxpayer identity to reported amounts and reduces the likelihood of notices or adjustments.

Why this Declaration Matters for Virginia Tax Compliance

Who Typically Prepares and Signs This Declaration

Individuals, tax preparers, payroll teams, and authorized representatives commonly complete the declaration to report state-specific income and withholding details.

  • Individual taxpayers filing their own Virginia return or submitting a separate declaration for withholding changes.
  • Paid preparers and certified public accountants preparing returns and declarations on behalf of clients.
  • Payroll or HR staff completing declarations related to state withholding or employee tax elections.

Ensure the signer has authority to declare tax information and that taxpayer identification and consent are accurate before submission.

Step-by-step: Completing the Virginia Individual Income Tax Declaration

Follow this concise sequence to prepare a complete and valid declaration for submission to the Virginia Department of Taxation.

  • 01
    Gather documents: Collect W-2s, 1099s, prior returns, and ID.
  • 02
    Enter taxpayer data: Provide full name, SSN/TIN, and address.
  • 03
    Report amounts: Enter income, withholding, credits, and elections.
  • 04
    Sign and date: Signer must sign under penalty of perjury.

Key deadlines that affect taxable year and reporting

Timely submission and related information returns determine penalty exposure and withholding obligations.

Form 1040 / State Return:

April 15 filing deadline

Form 1099-NEC:

Jan 31 to recipient and IRS

W-2 to employees:

Jan 31 delivery to employees

1099-MISC paper to IRS:

Feb 28 if paper filed

FBAR (FinCEN 114):

April 15 with automatic extension to Oct 15

Penalties and risks of incorrect or late declarations

1099 late: 1099 late: $60–$330 per form (IRC §6721)
W-2 late: W-2 late: parallel penalties per IRC guidance
Wrong TIN: Backup withholding 24% and notices
I-9 paperwork: I-9 errors: $281–$2,789 per violation
Intentional disregard: Higher fines with no statutory cap
Return rejection: Processing delays and possible audits

Common preparation mistakes to avoid

  • Entering an incorrect SSN or TIN that causes backup withholding and mismatch notices from tax authorities.
  • Using an informal or abbreviated name that does not match government ID, triggering identity verification requests.
  • Failing to attach required schedules or 1099/W-2 copies, which can cause incomplete filing or assessment adjustments.
  • Signing without including the required date or signing on behalf of a taxpayer without documented authorization.

Essential fields required on the declaration

Taxpayer Name: Full legal name
Taxpayer ID: SSN or ITIN
Filing Year: Four-digit year
Income Total: Gross income amount
Withholding: State withholding amount
Signature Date: MM/DD/YYYY format

Key components of a professional Virginia Individual Income Tax Declaration

A well-prepared declaration is structured, complete, and supported by documentation that substantiates reported figures and elections.

Header Information

Includes taxpayer name, SSN/TIN, address, and filing year. This data links the declaration to the correct Virginia Department of Taxation account and prevents misapplied payments.

Income Summary

Clear breakdown of income sources (wages, self-employment, interest, dividends). Attach W-2s or 1099s as evidence to support reported totals and limit audit triggers.

Withholding and Payments

Itemize state withholding, estimated tax payments, and credits. Correct amounts reduce underpayment risk and reconcile federal-to-state adjustments for accurate refunds or balances due.

Elections and Declarations

Provide any state-specific elections (e.g., filing status elections or credits) and supporting documentation. Ambiguous elections can cause processing delays or denials.

Attachments

Include required schedules, W-2s, 1099s, and identity documentation where requested. Attachments establish the factual basis for claimed amounts and credits.

Signature and Attestation

A signed declaration under penalty of perjury attests to accuracy. Include signature, printed name, title if signed by an authorized representative, and date.

Where to file or send the completed declaration

Choose the correct submission method based on the declaration type and whether it accompanies a return or stands alone.

  • E-file: Submit via approved eFile provider to Virginia Department of Taxation.
  • Mail: Send paper declaration to the department address for returns and documents.
  • Authorized Agent: Deliver through a paid preparer with appropriate power of attorney on file.
  • Supporting Upload: Attach required schedules and supporting documents per filing instructions.

Configuring an online workflow for the declaration

Set up electronic forms and routing to capture required data, signature, and supporting attachments in a repeatable workflow.

Field Mapping Map form fields to backend tax fields
Authentication Choose email, SMS, or stronger identity checks
Conditional Logic Show fields based on filing status or elections
Attachments Require W-2/1099 uploads before submit
Notifications Email confirmations and audit copies

Technical considerations for electronic signing and submission

Confirm your eSignature platform supports the file formats, authentication strength, and retention policies required for tax declarations.

  • File Formats: PDF, DOCX and system-exportable XML
  • Integrations: Connectors for accounting and payroll systems
  • Audit Trail: IP, timestamp, and signer authentication logs

Ensure the platform can preserve audit trails and export records for state audits and federal compliance requirements.

eSignature vendor pricing and feature comparison for tax declarations

Compare pricing tiers and key capabilities relevant to completing and submitting Virginia tax declarations electronically; signNow is listed first per vendor comparison format.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about the Virginia Individual Income Tax Declaration

Answers to common concerns about eSigning, submission, corrections, and recordkeeping for the Virginia declaration.


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