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Your complete how-to guide - how to change email signature in office 365
How to Change Email Signature in Office 365
If you want to update your email signature in Office 365, follow these simple steps below.
Step-by-step instructions:
- Launch your Office 365 account and go to the Settings option.
- Navigate to the Mail section and select the Layout option.
- Scroll down to the Email Signature section and click on it.
- Edit your existing email signature or create a new one.
- Customize the font, size, color, and any additional details you want to include.
- Save your changes and exit the settings window.
- Compose a new email to see your updated email signature in action.
Changing your email signature in Office 365 is a quick and easy process that can be done in just a few simple steps. Make sure to personalize your signature to reflect your professional identity and brand.
By following these steps, you can easily change your email signature in Office 365. Make sure to keep it professional and up-to-date for all your email communications.
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What is the how to change email signature in office 365
The process of changing an email signature in Office 365 allows users to customize their email communications. An email signature typically includes the sender's name, title, company name, contact information, and any other relevant details. This feature enhances professionalism and ensures consistent branding across all outgoing emails. By updating the signature, users can reflect changes in their role, company information, or personal branding, which is particularly important in a professional environment.
Steps to complete the how to change email signature in office 365
To change your email signature in Office 365, follow these steps:
- Log in to your Office 365 account.
- Open Outlook and navigate to the Settings gear icon.
- Select "View all Outlook settings" at the bottom of the menu.
- In the Mail section, click on "Compose and reply."
- In the Email signature box, create or edit your signature as needed.
- Choose whether to automatically include your signature on new messages and replies/forwards.
- Save your changes before exiting the settings.
How to use the how to change email signature in office 365
Utilizing the email signature feature in Office 365 is straightforward. Once you have created or modified your signature, it will automatically appear in your outgoing emails based on your settings. This ensures that every recipient receives your updated contact information and branding without requiring manual input each time you send an email. Additionally, users can create multiple signatures for different purposes, such as formal communications or casual messages, enhancing versatility in email correspondence.
Key elements of the how to change email signature in office 365
When creating an email signature in Office 365, consider including the following key elements:
- Name: Your full name for clear identification.
- Title: Your job title to convey your role.
- Company Name: The name of your organization to establish credibility.
- Contact Information: Phone number and email address for easy communication.
- Company Logo: Including a logo can enhance brand recognition.
- Social Media Links: Optional links to professional social media profiles.
Legal use of the how to change email signature in office 365
Using an email signature in Office 365 is legally acceptable and often encouraged in professional settings. It serves as a digital business card, providing essential information to recipients. However, it is important to ensure that the information included is accurate and up-to-date. Misrepresentation or outdated information can lead to misunderstandings or legal implications, particularly in formal communications. Always review and update your signature as necessary to maintain compliance with professional standards.
Security & Compliance Guidelines
When changing your email signature in Office 365, it is crucial to adhere to security and compliance guidelines. Ensure that sensitive information is not included in your signature to protect your privacy. Additionally, be mindful of company policies regarding email communications and branding. Using a standardized signature format can help maintain consistency and professionalism across all employee communications, which is essential for brand integrity and legal compliance.
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FAQs
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How can I change my email signature in Office 365?
To change your email signature in Office 365, log in to your account and navigate to the 'Settings' menu. From there, select 'Mail' and then 'Layout' to find the signature settings. Enter your new signature in the designated box and save your changes. This process ensures your emails reflect your updated branding.
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What are the benefits of having an email signature in Office 365?
An email signature in Office 365 enhances your professional image and ensures consistency in communications. It allows you to include essential information such as your name, position, and contact details. This not only aids in brand recognition but also improves communication and accessibility for your clients.
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Can I create a different email signature for different accounts in Office 365?
Yes, in Office 365, you can create different email signatures for various email accounts. Each account has its settings, allowing you to customize signatures based on your needs. This is particularly useful for those managing multiple identities or roles within a business.
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Are there any costs associated with changing my email signature in Office 365?
Changing your email signature in Office 365 is a free feature available to all users, regardless of the subscription plan. There are no hidden fees for modifying or updating your signature. This ensures that businesses can maintain their branding without extra costs.
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How can I add images to my Office 365 email signature?
To add images to your email signature in Office 365, navigate to the signature settings as detailed in our guide on how to change email signature in Office 365. You can upload images directly from your computer or URL links. This adds a personal touch to your emails and improves your signature’s aesthetics.
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Is it possible to include social media links in my Office 365 email signature?
Absolutely! Including social media links in your Office 365 email signature is a great way to connect with your recipients. When editing your signature, simply add the icons or hyperlinks to your social media profiles. This increases engagement and allows recipients to interact with you across various platforms.
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How do I troubleshoot if my email signature doesn’t appear in Office 365?
If your email signature isn’t appearing in Office 365, first check that it has been saved correctly in the settings. Ensure that the 'Automatically include my signature on new messages' option is enabled. If issues persist, try clearing your browser cache or using a different browser to see if the problem continues.
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