Discover How to Change Email Signature in Outlook Desktop App with airSlate SignNow

How to Change Email Signature in Outlook Desktop App

Changing your email signature in the Outlook desktop app is a simple process that can help you personalize your emails. Below are the step-by-step instructions to guide you through this task:

Step-by-step Instructions:

1. Launch Outlook desktop app on your computer.
2. Click on 'File' in the top left corner and select 'Options'.
3. In the Outlook Options window, click on 'Mail' in the left pane.
4. Under the 'Create or modify signatures for messages' section, click on 'Signatures'.
5. Select the email account for which you want to change the signature.
6. Click on 'New' to create a new signature or 'Edit' to modify an existing one.
7. Compose your new email signature in the text box provided.
8. Click 'OK' to save your changes.
9. Your email signature in Outlook desktop app has now been successfully changed.

airSlate SignNow empowers businesses to send and eSign documents with an easy-to-use, cost-effective solution. It offers great ROI with a rich feature set for the budget spent. The platform is easy to use and scale, tailored for SMBs and Mid-Market. With transparent pricing and no hidden support fees or add-on costs, airSlate SignNow provides superior 24/7 support for all paid plans.

Experience the benefits of airSlate SignNow today and streamline your document signing process!

Understanding the email signature in Outlook desktop app

The email signature in the Outlook desktop app serves as a digital business card for users. It typically includes essential information such as the sender's name, job title, company name, contact information, and sometimes a logo or a legal disclaimer. This signature automatically appears at the bottom of outgoing emails, ensuring that every message sent maintains a professional appearance. Customizing your email signature can enhance your brand identity and provide recipients with necessary contact details.

Steps to change your email signature in Outlook desktop app

To change your email signature in the Outlook desktop app, follow these straightforward steps:

1. Open the Outlook desktop app on your computer.
2. Click on the "File" tab located at the top left corner.
3. Select "Options" from the menu that appears.
4. In the Outlook Options window, click on "Mail" in the left sidebar.
5. Click on the "Signatures" button to open the Signatures and Stationery window.
6. In the Signatures tab, you can create a new signature or edit an existing one. To create a new signature, click "New" and enter a name for it.
7. Use the editing box to customize your signature. You can format text, add images, and include links.
8. Once you finish editing, select the default signature for new emails and replies/forwards if desired.
9. Click "OK" to save your changes and close the window.

Legal considerations for email signatures

Email signatures can carry legal weight, especially in business communications. Including a disclaimer in your signature can help protect your company from liability. It's essential to ensure that your signature complies with industry regulations and company policies. For instance, financial institutions may have specific requirements regarding the information included in email signatures. Always consider the legal implications of the content you include in your signature.

Best practices for email signatures

Creating an effective email signature involves several best practices:

• Keep it concise: Aim for a signature that is clear and not overly lengthy.
• Use professional fonts and colors: Ensure that your signature reflects your brand's identity.
• Include essential information only: Focus on your name, title, company, and contact details.
• Test your signature: Send test emails to yourself to see how the signature appears on different devices.
• Update regularly: Ensure that your signature reflects any changes in your position or contact information.

Integrating your email signature with electronic workflows

Using airSlate SignNow, you can enhance the functionality of your email signature by incorporating it into electronic workflows. For example, when sending documents for eSignature, you can include your email signature in the communication to provide a professional touch. This integration helps maintain consistency in branding and ensures that recipients have all necessary contact information readily available while engaging with your documents.