How to Change Your Email Signature in Office 365 with airSlate SignNow
- Quick to start
- Easy-to-use
- 24/7 support
Simplified document journeys for small teams and individuals

We spread the word about digital transformation
Why choose airSlate SignNow
-
Free 7-day trial. Choose the plan you need and try it risk-free.
-
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
-
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
Your complete how-to guide - changing email signature in office 365
How to Change Your Email Signature in Office 365
If you are looking to update your email signature in Office 365, follow the step-by-step guide below to ensure a seamless transition.
How to fill out and sign a office 365 edit signature:
- Launch the airSlate SignNow web page in your preferred browser.
- Sign up for a free trial or log in to your existing account.
- Upload the document that you need to sign or send out for signatures.
- Convert your document into a reusable template for future use.
- Edit your file as needed by adding fillable fields or inserting necessary information.
- Sign the document and include signature fields for recipients.
- Click on Continue to proceed with setting up and sending an eSignature invitation.
AirSlate SignNow benefits businesses by providing an easy-to-use, cost-effective solution for sending and eSigning documents. With features tailored for SMBs and Mid-Market, transparent pricing, and superior 24/7 support included in all paid plans, SignNow offers a great ROI and scalability for businesses of all sizes.
Experience the benefits of airSlate SignNow today and streamline your document signing process with ease!
How it works
Rate updating signature in office 365
What is changing email signature in Office 365
Changing your email signature in Office 365 allows users to customize the information that appears at the end of their emails. This feature is essential for maintaining a professional appearance and ensuring that recipients have access to your contact details, job title, and company branding. An email signature can include various elements such as your name, position, company name, phone number, and links to social media or company websites. By updating your signature regularly, you can reflect changes in your role or provide new contact information, enhancing communication with your colleagues and clients.
Steps to complete the changing email signature in Office 365
To change your email signature in Office 365, follow these steps:
- Log in to your Office 365 account.
- Navigate to the Outlook application.
- Click on the gear icon in the upper right corner to access settings.
- Select "View all Outlook settings" at the bottom of the settings menu.
- In the Mail section, click on "Compose and reply."
- In the Email signature box, create or edit your signature.
- Check the options to automatically include your signature on new messages and replies/forwards, if desired.
- Click "Save" to apply your changes.
Following these steps ensures that your email signature is updated across all your communications, making it easier for recipients to connect with you.
Legal use of the changing email signature in Office 365
When changing your email signature in Office 365, it is important to consider legal implications. Ensure that your signature does not include misleading information or violate any company policies. Additionally, be cautious about including personal information that may not be appropriate for a professional setting. A well-crafted email signature can serve as a legal disclaimer, particularly in industries where confidentiality is paramount. Always adhere to your organization's guidelines regarding email communication to maintain compliance and professionalism.
Key elements of the changing email signature in Office 365
When creating or updating your email signature in Office 365, consider including the following key elements:
- Name: Your full name should be prominently displayed.
- Job Title: Clearly state your position within the company.
- Company Name: Include the name of your organization for brand recognition.
- Contact Information: Provide a phone number and email address for easy communication.
- Social Media Links: Add links to professional social media profiles, if relevant.
- Company Logo: Incorporate your company’s logo for branding purposes.
These elements help create a comprehensive signature that conveys professionalism and facilitates communication.
Examples of using the changing email signature in Office 365
Here are a few examples of effective email signatures you can create in Office 365:
- Basic Signature: John Doe, Marketing Manager, ABC Corp,, john.doe@abccorp.com
- Detailed Signature: Jane Smith, Senior Developer, XYZ Inc,, LinkedIn: linkedin.com/in/janesmith
- Branded Signature: Alex Johnson, Sales Executive, DEF Ltd,,
These examples illustrate how different styles and information can be tailored to suit individual roles and company branding, enhancing the overall professionalism of email correspondence.
Sending & Signing Methods (Web / Mobile / App)
When using Office 365 to manage your email signature, it is important to note that changes can be made across various platforms. Whether you are accessing Office 365 through a web browser, mobile app, or desktop application, the process remains consistent. This flexibility ensures that your signature appears uniformly, regardless of how you access your email. When sending documents for signature using airSlate SignNow, you can easily incorporate your updated email signature into your correspondence, reinforcing your professional identity in all electronic communications.
-
Best ROI. Our customers achieve an average 7x ROI within the first six months.
-
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
-
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
-
How can I start changing email signature in Office 365?
To begin changing email signature in Office 365, log in to your account and navigate to the settings. From there, select 'View all Outlook settings' and then go to 'Mail' > 'Compose and reply'. You can easily customize your signature in the provided editor before saving the changes.
-
Is it possible to automate changing email signature in Office 365?
Yes, you can automate changing email signature in Office 365 using third-party tools or add-ins. These solutions can automatically update the signature across all users and ensure consistent branding without manual intervention.
-
Can airSlate SignNow help with changing email signature in Office 365?
While airSlate SignNow primarily focuses on document signing, it can integrate with your email systems to streamline your workflow. However, for specifically changing email signature in Office 365, utilizing the built-in settings or dedicated add-ins is recommended.
-
What features should I look for when changing email signature in Office 365?
When changing email signature in Office 365, look for features like easy access to signature editing, the ability to add images and links, and options for multiple signatures. A user-friendly interface helps simplify the process, ensuring professional communication.
-
Are there any costs associated with changing email signature in Office 365?
Changing email signature in Office 365 is free; however, if you opt for third-party tools or professional services, they may involve costs. Evaluate your needs and whether a bespoke solution might save time or enhance your branding efforts.
-
How often can I change my email signature in Office 365?
You can change your email signature in Office 365 as often as you wish. There's no limit on how frequently you can update your signature, allowing you to keep it current with your branding or promotional materials.
-
Will changing my email signature in Office 365 affect previous emails?
No, changing your email signature in Office 365 will only apply to future emails sent after the change. Past emails will retain the signature that was sent with them at that time, ensuring consistency in your communication history.