How to Change Your Email Signature in Outlook with airSlate SignNow

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - how to change your email signature in outlook

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

How to Change Your Email Signature in Outlook

Are you looking to update your email signature in Outlook? Follow the step-by-step guide below to easily make changes to your signature and give it a fresh look.

User Flow:

  1. Launch the airSlate SignNow web page in your browser.
  2. Sign up for a free trial or log in.
  3. Upload a document you want to sign or send for signing.
  4. If you're going to reuse your document later, turn it into a template.
  5. Open your file and make edits: add fillable fields or insert information.
  6. Sign your document and add signature fields for the recipients.
  7. Click Continue to set up and send an eSignature invite.

airSlate SignNow empowers businesses to send and eSign documents with an easy-to-use, cost-effective solution. It offers great ROI with a rich feature set, is easy to use and scale for SMBs and Mid-Market, has transparent pricing with no hidden support fees, and provides superior 24/7 support for all paid plans.

Experience the benefits of airSlate SignNow today and streamline your document signing process!

How it works

Upload a form or use a template
Create your legally-binding eSignature
Sign & save the document instantly

Rate your experience

4.6
1637 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the how to change your email signature in outlook

The document detailing how to change your email signature in Outlook provides users with a comprehensive guide to customize their email signatures. This is essential for maintaining professional communication and branding in email correspondence. An email signature can include elements such as your name, job title, company name, contact information, and even a company logo. By personalizing your signature, you enhance your professional image and ensure that recipients have all necessary contact details readily available.

Steps to complete the how to change your email signature in outlook

Changing your email signature in Outlook involves a straightforward process. Users typically follow these steps:

  • Open Outlook and navigate to the "File" menu.
  • Select "Options" and then choose "Mail" from the sidebar.
  • Click on the "Signatures" button to open the Signatures and Stationery dialog box.
  • In the "Email Signature" tab, click "New" to create a new signature or select an existing one to edit.
  • Type your desired signature in the text box, formatting it as needed.
  • Set the default signature for new messages and replies/forwards if desired.
  • Click "OK" to save your changes and exit the dialog box.

This process ensures that your email signature is updated and reflects your current contact information and branding.

Examples of using the how to change your email signature in outlook

Effective use of an email signature can vary based on the context of your communication. Here are some examples:

  • A corporate email signature may include the employee's name, title, company logo, and a link to the company's website.
  • A personal email signature might simply contain the sender's name and a personal contact number.
  • For marketing purposes, a signature could include a call to action, such as a link to a recent blog post or promotional offer.

These examples illustrate how different signatures can cater to various audiences and purposes, enhancing the effectiveness of email communication.

Security & Compliance Guidelines

When using email signatures, it is important to adhere to security and compliance guidelines. This includes ensuring that sensitive information is not included in your signature, as it could be exposed to unintended recipients. Additionally, organizations may have policies regarding the use of logos, disclaimers, or other branding elements in signatures. Familiarizing yourself with these guidelines helps maintain professionalism and protects your organization's reputation.

Digital vs. Paper-Based Signing

Understanding the differences between digital and paper-based signing is crucial for effective document management. Digital signing, facilitated by platforms like airSlate SignNow, allows for quick and secure signing of documents without the need for printing, scanning, or mailing. This method is often more efficient, environmentally friendly, and legally recognized in many jurisdictions. In contrast, paper-based signing involves physical documents, which can lead to delays and increased costs. Embracing digital signing can streamline workflows and enhance productivity.

Sending & Signing Methods (Web / Mobile / App)

Users can send and sign documents through various methods, including web browsers, mobile devices, and dedicated applications. Each method offers flexibility depending on user preferences and needs. For instance, using the web platform allows for easy access from any computer, while mobile apps provide the convenience of signing documents on the go. Regardless of the method chosen, airSlate SignNow ensures a seamless experience for managing documents electronically, making it easier to complete tasks efficiently.

be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to how to change your email signature in outlook

how to change signature in outlook office 365
how to add signature in outlook 365
how to create email signature in outlook
how to edit signature in outlook online
how to change signature in outlook app
how to change signature in outlook windows 10
how to automatically add signature in outlook 365
how to add signature in outlook app windows 10
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!