Enjoy Streamlined eSignature Workflows: How to Create a Signature in Outlook Online

Quick-start guide on how to create a signature in Outlook online

The airSlate SignNow eSignature solution is ready to replace your handwritten autograph and enhance almost any paper-driven, manual workflows. Signing documents electronically saves time, reduces expenses, and offers you the agility to approve agreements and official forms from anywhere and anytime, on any system. Read on to learn about how you can start enhancing your approval workflows and sign and send documents for signing electronically.

Follow the steps below to learn how to create a signature in Outlook online:

1. Launch your web browser and go to signnow.com.
2. Sign up for a free trial run or log in with your email or Google/Facebook credentials.
3. Click on User Avatar -> My Account at the top-right corner of the webpage.
4. Customize your User Profile with your personal information and adjusting settings.
5. Design and manage your Default Signature(s).
6. Get back to the dashboard webpage.
7. Hover over the Upload and Create button and select the needed option.
8. Click on the Prepare and Send key next to the document's name.
9. Input the email address and name of all signers in the pop-up window that opens.
10. Use the Start adding fields option to begin to modify document and self sign them.
11. Click on SAVE AND INVITE when completed.
12. Continue to fine-tune your eSignature workflow using advanced features.

It couldn't get any simpler to find out how to create a signature in Outlook online than it is with airSlate SignNow. Make your profile, modify and sign templates, ask for signatures, and track every action taken to your documents.

Understanding how to create a signature in Outlook Online

The process of creating a signature in Outlook Online is essential for establishing a professional identity in your email communications. A signature typically includes your name, title, company name, and contact information. This feature allows you to automatically append this information to your outgoing emails, enhancing your communication's professionalism and efficiency.

While the signature itself is a simple text block, it can also include images, links, and formatted text, providing a comprehensive representation of your identity. Understanding the components of your signature can help you create a more impactful presence in your digital correspondence.

Steps to create a signature in Outlook Online

Creating a signature in Outlook Online involves a straightforward process. Follow these steps to set up your signature:

1. Log in to your Outlook Online account.
2. Click on the gear icon in the upper right corner to access Settings.
3. Select "View all Outlook settings" at the bottom of the menu.
4. Navigate to the "Mail" section and then click on "Compose and reply."
5. In the "Email signature" box, enter your desired signature content.
6. Format your signature using the available tools (font size, color, etc.).
7. Choose whether to automatically include your signature on new messages and replies/forwards.
8. Click "Save" to apply your changes.

Once completed, your signature will be included in your email communications according to your selected preferences.

Legal use of signatures in Outlook Online

Using a signature in Outlook Online can have legal implications, particularly in business communications. While a signature can enhance professionalism, it is important to note that a traditional signature may not always hold the same legal weight as an eSignature. In the U.S., electronic signatures are governed by laws such as the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA).

These laws establish that electronic signatures are legally binding, provided that both parties consent to use electronic means for signing. Therefore, when using a signature in Outlook Online, ensure that it complies with applicable laws and regulations, especially in formal agreements or contracts.

Key elements of an effective email signature

An effective email signature should be clear and concise, containing essential information without overwhelming the recipient. Key elements to include are:

• Name: Your full name for personal identification.
• Title: Your job title to convey your role.
• Company Name: The organization you represent.
• Contact Information: Phone number and email address for easy communication.
• Website Link: A link to your company’s website for further information.
• Social Media Links: Links to professional social media profiles, if relevant.

Including these elements helps ensure that your signature serves its purpose effectively, enhancing your professional image and facilitating communication.

Examples of effective email signatures

Creating an impactful email signature can vary based on your profession and personal style. Here are a few examples:

• Corporate Professional:

  John Doe
  Marketing Manager
  ABC Corporation
  Phone:
  Email: href="">

• Freelancer:

  Jane Smith
  Graphic Designer
  Phone:
  Email: href="">

These examples illustrate how to balance professionalism with personal branding, ensuring your signature reflects your identity and role.