How to Edit Email Signature in Office 365 with airSlate SignNow
- Quick to start
- Easy-to-use
- 24/7 support
Simplified document journeys for small teams and individuals

We spread the word about digital transformation
Why choose airSlate SignNow
-
Free 7-day trial. Choose the plan you need and try it risk-free.
-
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
-
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
Your complete how-to guide - how to edit email signature in office 365
How to Edit Email Signature in Office 365
Whether you are looking to update your contact information or add a personal touch to your emails, editing your email signature in Office 365 is a simple process. Follow the steps below to customize your signature and make a lasting impression on your recipients.
User Flow:
- Launch the airSlate SignNow web page in your browser.
- Sign up for a free trial or log in.
- Upload a document you want to sign or send for signing.
- If you're going to reuse your document later, turn it into a template.
- Open your file and make edits: add fillable fields or insert information.
- Sign your document and add signature fields for the recipients.
- Click Continue to set up and send an eSignature invite.
airSlate SignNow empowers businesses to send and eSign documents with an easy-to-use, cost-effective solution. It provides great ROI with a rich feature set that fits any budget. The platform is easy to use and scale, tailored for SMBs and Mid-Market, with transparent pricing and no hidden support fees or add-on costs. Additionally, airSlate SignNow offers superior 24/7 support for all paid plans.
Experience the benefits of airSlate SignNow today and streamline your document signing process like never before!
How it works
Rate your experience
Understanding the email signature in Office 365
The email signature in Office 365 serves as a digital business card that automatically appears at the end of your emails. It typically includes your name, job title, company name, contact information, and any relevant links, such as to your website or social media profiles. Customizing your email signature enhances your professional image and ensures consistent communication with clients and colleagues.
Steps to edit your email signature in Office 365
Editing your email signature in Office 365 is a straightforward process. Follow these steps:
- Log in to your Office 365 account and open Outlook.
- Click on the gear icon in the top right corner to access Settings.
- Select "View all Outlook settings" at the bottom of the settings panel.
- Navigate to the "Mail" section and then select "Compose and reply."
- In the "Email signature" box, enter your desired signature content.
- Choose whether to automatically include your signature on new messages and replies/forwards.
- Click "Save" to apply your changes.
Best practices for creating an effective email signature
When designing your email signature, consider the following best practices:
- Keep it simple and professional. Avoid excessive graphics or fonts.
- Use a clear hierarchy of information, making it easy to read.
- Include essential contact details, such as phone number and email address.
- Incorporate your company logo for branding consistency.
- Ensure the signature is mobile-friendly, as many users access emails on their phones.
Legal considerations for email signatures
Email signatures can have legal implications, especially in business communications. Ensure that your signature complies with applicable laws, such as including necessary disclaimers or confidentiality notices. This is particularly important for industries that handle sensitive information, such as finance or healthcare. Always consult your legal team if you have questions about compliance.
Security and compliance guidelines
When using email signatures, maintain security and compliance by following these guidelines:
- Regularly update your signature to reflect current information.
- Be cautious about including personal information that could be misused.
- Ensure that your email signature does not violate any company policies.
- Use secure methods to share your signature if it includes sensitive content.
Common use cases for email signatures
Email signatures are commonly used in various scenarios, including:
- Professional correspondence with clients and partners.
- Internal communications within an organization.
- Marketing campaigns to promote services or products.
- Networking communications to establish professional connections.
-
Best ROI. Our customers achieve an average 7x ROI within the first six months.
-
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
-
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
-
What is airSlate SignNow and how can it help with editing email signatures in Office 365?
airSlate SignNow is a document management solution that empowers businesses to send and eSign documents effortlessly. It enhances collaboration by simplifying processes, including how to edit email signature in Office 365, ensuring you maintain a professional appearance in your communications.
-
Can I integrate airSlate SignNow with Office 365 for better email signature management?
Yes, airSlate SignNow integrates seamlessly with Office 365, allowing users to manage their email signatures more efficiently. This integration provides a basic understanding of how to edit email signature in Office 365 while enhancing your document workflow within an all-in-one solution.
-
What are the pricing options for airSlate SignNow?
airSlate SignNow offers several pricing plans to fit different business needs, with options ranging from free trials to premium subscriptions. Each plan provides various features, including tools that assist you in learning how to edit email signature in Office 365 for your organization's specific needs.
-
What features does airSlate SignNow provide for email signature customization?
With airSlate SignNow, you can easily customize your email signatures with various templates and branding options. This tool is valuable for businesses looking to refine how to edit email signature in Office 365, enabling consistency across all communications.
-
Does airSlate SignNow support mobile access for on-the-go email signature edits?
Yes, airSlate SignNow is mobile-friendly, allowing users to manage their email signatures, including learning how to edit email signature in Office 365, from their smartphones or tablets. This flexibility helps ensure that you can maintain professionalism on the go.
-
How does airSlate SignNow enhance document security along with email signature management?
airSlate SignNow prioritizes document security by employing advanced encryption and compliance standards. This commitment complements the process of how to edit email signature in Office 365, ensuring your documents and communications remain secure.
-
Are there any tutorials or support for learning how to edit email signature in Office 365 using airSlate SignNow?
Absolutely! airSlate SignNow offers comprehensive tutorials and support resources that guide you step-by-step on how to edit email signature in Office 365. These resources ensure that all users, regardless of experience level, can manage their email signatures effectively.
Related searches to how to edit email signature in office 365
Join over 28 million airSlate SignNow users
Get more for how to edit email signature in office 365
- Discover the top PDF signature application for ...
- Preview of app signature for effortless document ...
- Sign a PDF file with my mobile device effortlessly
- Sign PDF on Android for free with airSlate SignNow
- Unlock the potential of your documents with signature ...
- Revolutionize your workflow with signature automation ...