Unlock the Power of Setting Email Signature in Office 365 with airSlate SignNow

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - how to set email signature in office 365

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

How to Set Email Signature in Office 365

Setting up an email signature in Office 365 can enhance your professional appearance and provide important contact information to recipients. Follow the steps below to create your personalized email signature.

Step-by-Step Guide:

  1. Launch your Office 365 account and go to the settings menu.
  2. Navigate to the email signature section.
  3. Create your signature by adding text, images, and formatting as desired.
  4. Save your changes and ensure the signature is set to appear in new emails and replies.
  5. Test the signature by sending an email to yourself or a colleague.

By following these steps, you can easily add a professional email signature to your Office 365 account. Impress your recipients with a well-designed signature that includes all the necessary contact details.

Contact us for any further assistance or questions.

How it works

Select a PDF file and upload it
Add fillable fields and apply your eSignature
Send the document to recipients for signing

Rate your experience

4.6
1634 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the how to set email signature in office 365

The process of setting an email signature in Office 365 allows users to create a personalized signature that automatically appears at the end of their emails. This feature enhances professional communication by ensuring that every email sent includes essential information, such as the sender's name, title, company, and contact details. A well-crafted email signature can also include links to social media profiles or a company logo, reinforcing brand identity and providing recipients with additional ways to connect.

Steps to complete the how to set email signature in office 365

To set an email signature in Office 365, follow these steps:

  1. Log in to your Office 365 account and open Outlook.
  2. Click on the gear icon in the upper right corner to access Settings.
  3. In the Settings menu, select "View all Outlook settings."
  4. Navigate to the "Mail" section and click on "Compose and reply."
  5. In the Email signature box, create your signature using the formatting options provided.
  6. Choose whether to automatically include your signature on new messages and replies/forwards.
  7. Click "Save" to apply your changes.

Key elements of the how to set email signature in office 365

When creating an email signature in Office 365, consider including the following key elements:

  • Name: Clearly state your full name.
  • Title: Include your job title for context.
  • Company: Mention the name of your organization.
  • Contact Information: Provide phone numbers and email addresses.
  • Website: Link to your company’s website for easy access.
  • Social Media Links: Include links to professional social media profiles.
  • Logo: Add your company logo to enhance branding.

Legal use of the how to set email signature in office 365

Using an email signature in Office 365 can have legal implications, especially in business communications. A signature may serve as a form of identification and can be used to validate the authenticity of the email sender. It is important to ensure that the information included in the signature is accurate and up-to-date to avoid potential legal issues related to misrepresentation. Additionally, organizations may have policies governing the content and format of email signatures to maintain professionalism and compliance with industry standards.

Sending & Signing Methods (Web / Mobile / App)

Office 365 allows users to set their email signature across various platforms, including web, mobile, and desktop applications. This flexibility ensures that your signature appears consistently, regardless of how you access your email. When sending emails from the web version of Outlook, your signature will automatically be included as per your settings. For mobile and desktop apps, ensure that you have synced your settings. This consistency is essential for maintaining a professional image across all communication channels.

Security & Compliance Guidelines

When setting an email signature in Office 365, it is crucial to adhere to security and compliance guidelines. Ensure that sensitive information is not included in your signature to protect personal and organizational data. Additionally, organizations should implement policies regarding the use of email signatures to ensure compliance with legal standards and industry regulations. Regularly review and update your signature to reflect any changes in contact information or company branding, maintaining both security and professionalism.

be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to how to set email signature in office 365

how to create email signature in outlook
how to add signature in outlook 365
how to automatically add signature in outlook 365
how to add signature in outlook 365 app
outlook 365 signature
email signature outlook
how to add signature in outlook 2016
how to edit signature in outlook online
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!