Explore Popular eSignature Features: Virtual Document Signing

Quick-start guide on how to use virtual document signing feature

Is your company ready to cut inefficiencies by three-quarters or more? With airSlate SignNow eSignature, weeks of contract approval become days, and hours of signature collecting become a few minutes. You won't need to learn everything from scratch due to the clear interface and easy-to-follow instructions.

Follow the steps below to use the virtual document signing functionality in a matter of minutes:

1. Launch your web browser and visit signnow.com.
2. Sign up for a free trial run or log in with your electronic mail or Google/Facebook credentials.
3. Click User Avatar -> My Account at the top-right area of the webpage.
4. Customize your User Profile by adding personal data and adjusting configurations.
5. Make and manage your Default Signature(s).
6. Return to the dashboard webpage.
7. Hover over the Upload and Create button and choose the appropriate option.
8. Click on the Prepare and Send button next to the document's title.
9. Type the email address and name of all signers in the pop-up window that opens.
10. Use the Start adding fields option to begin to edit document and self sign them.
11. Click SAVE AND INVITE when completed.
12. Continue to configure your eSignature workflow using more features.

It can't get any simpler to use the virtual document signing feature. It's accessible on your smartphones as well. Install the airSlate SignNow app for iOS or Android and manage your custom eSignature workflows even when on the move. Put away printing and scanning, labor-intensive submitting, and costly document shipping.

What is virtual document signing

Virtual document signing refers to the process of electronically signing documents using digital tools, eliminating the need for physical signatures. This method leverages eSignature technology to authenticate the identity of the signer and ensure the integrity of the signed document. By using virtual document signing, businesses can streamline their workflows, reduce paper usage, and enhance the speed of document processing.

How to use virtual document signing

To use virtual document signing, start by uploading the document you wish to sign to the airSlate SignNow platform. Once uploaded, you can fill out any necessary fields directly in the document. After completing the required information, you can add your signature by selecting the eSignature option. The platform allows you to request signatures from other parties by entering their email addresses, ensuring that all necessary signers can complete the process efficiently.

Steps to complete virtual document signing

Completing virtual document signing involves a few straightforward steps:

• Upload your document to the airSlate SignNow platform.
• Fill in any required fields, such as names, dates, and other relevant information.
• Add your eSignature by selecting the signature field.
• Optionally, request signatures from other parties by entering their email addresses.
• Once all signatures are obtained, the completed document is securely stored and can be downloaded or shared as needed.

Legal use of virtual document signing

Virtual document signing is legally recognized in the United States under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures hold the same legal weight as traditional handwritten signatures, provided that both parties consent to use electronic means for signing. It is essential to ensure that the eSignature process complies with relevant regulations to maintain the enforceability of signed documents.

Security & Compliance Guidelines

When using virtual document signing, security and compliance are paramount. airSlate SignNow employs advanced encryption methods to protect documents during transmission and storage. Additionally, the platform adheres to industry standards for data protection, ensuring that sensitive information remains confidential. Users should verify that their eSignature processes comply with applicable laws and regulations, including data privacy laws, to safeguard against potential legal issues.

Documents You Can Sign

Virtual document signing can be applied to a wide range of documents, including but not limited to:

• Contracts and agreements
• Invoices and purchase orders
• HR documents, such as employment contracts
• Legal forms and disclosures
• Tax documents and filings

This versatility makes virtual document signing an invaluable tool for various industries and business functions.

Sending & Signing Methods (Web / Mobile / App)

airSlate SignNow offers multiple methods for sending and signing documents, ensuring flexibility for users. Documents can be signed directly through the web platform, mobile app, or desktop application. Users can choose their preferred method based on convenience and accessibility. The mobile app provides the added benefit of signing documents on the go, making it easier to manage tasks from anywhere.