Add a New Member to Your Organization

Authorize one or multiple signNow users to join your Organization for shared access to documents, branded eSignature workflows, and improved collaboration. Assign Moderators and Admins to facilitate the management of your Organization.

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How to add a new member to your Organization in signNow

Organizations make it easy to manage multiple signNow accounts, allowing you to apply the same settings to every Member within your Organization. Use the signNow Admin Panel to add new users and assign membership roles.

Important: You must log in to your signNow account as an Admin or Moderator to access the Admin Panel.

Access your Admin Panel

Go to My Organizations in the sidebar on the left (or in your account settings).


Click Go to Admin Panel next to your current membership or Organization. If you don’t yet have an organization in signNow, create one by clicking Create Organization.


Add new Members and assign membership roles

In the Admin Panel, go to the User Management tab.

Add new Members to your Organization by clicking Add Users.


In the pop-up window, enter up to 10 email addresses of the users you intend to add and select their membership roles.


Users within a signNow Organization can have different access levels: Member, Admin, and Moderator:

  • A Member is a basic role managed by Admins and Moderators. A user can be a Member of only one Organization. An Organization’s settings apply to each of its Members. Any Member can be promoted to the role of an Admin or Moderator.
  • An Admin can manage an Organization’s branding and settings, promote Members to Admins or Moderators, change merchant accounts, and delete Organizations. An Organization’s settings do not apply to Admins unless they are also Members.
  • A Moderator can change an Organization’s settings, add or remove Members, and assign other Moderators (but not Admins). An Organization’s settings do not apply to Moderators unless they are also Members.
  • Once you have added email addresses and assigned membership roles, click Add Users.


    The users you have added will receive an invitation to join your Organization. They will become Members once they accept the invitation.

    Please note: You can create up to 50 organizations with any number of members on an Enterprise or Business Cloud subscription plan. The Free Trial plan allows you to create up to 5 organizations with 50 members.

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    Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to add a new member to your organization.
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    Incorporate signNow into your business applications to quickly add a new member to your organization without switching between windows and tabs. Benefit from signNow integrations to save time and effort while eSigning forms in just a few clicks.
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