Simplify Your Procurement Process with an Adobe Invoice Template for Procurement

Adobe invoice template for Procurement

hey guys so real quick we're gonna make a quick invoice invoices are important whenever you're charging someone for a she'll be saying service a freelance service this is one of those things that you you create in order for your records and for their records because any time you make a purchase say for instance for your business you can put that on like your taxes for a you notice expense and you can write that off and obviously whenever you file your taxes you want to make sure you're keeping everything aboveboard and so you have like written sort of like confirmation of the business transactions that you made so everything kind of pulls that right and this is important you know maybe not necessarily for your own filing of your taxes but just in case someone wants to ask you about your taxes because that happened some time to time so instead of using our web large we're gonna go ahead and just make a just none you don't have by 11 piece of paper here easily print off and there's a couple of things we need for every little invoice so we just real quick make a little rectangle here and I'm just gonna just real quick enough to put this over here and I'm gonna color this say for instance red and I'm gonna just go over here to my width and I'm gonna see if I can't let's say I'm gonna real quick over here to edit preferences and units and I'm gonna ask my general units to be put in measure in inches here so hopefully that will give us we can be like eight inches over here and over here we can do 10.5 inches over here as well all right then I'll give us a sort of like a little worried I'm gonna go ahead and buy rulers so I'm gonna view rulers and I'm gonna show rulers I'm just dragging a guide here just to give myself a quarter inch margin on each side so that's a good way of doing a quick margins here just real quick check this down and I can go ahead and get rid of this rectangle here alright so let's go ahead and just make a quick logo for ourselves so I'm gonna have just real quick create a little rectangle here and I'm at Rand off the edges and I'll just offset this like twice by a say for instance you know negative you know five pixels or maybe ten pixels here you have ten pixels and I'll just do it one more time off the path okay and we'll just uh oops want to see we can't go this year and what we'll do here is let me just take off the stroke for just a second here and I'm just real quick like a quick series of text text things here I would say you know low bellow graphic design and I'm just gonna grab this and obviously change the font from myriad Pro to something else let's change it from myriad Pro to say for instance you know something sansa reef something big and clean and I'll just even everything out here just to get everything fit into the same kind of space and we'll just pull this together he'll be just real quick raise this up here oops and I'll just erase this up a little bit and I'll just grab this whole thing here make sure it's centered and create outlines go to type create outlines and on the keyboard hold down shift grab those inner circle here and - front and we'll just position this right over here up against our margins so unify this alright let's put it right here in the margins okay so we have our design here let's go ahead and make this black just because you know gonna be printed off and over here let's just type in in the same font the word invoice this is a proper proper titling it was real important just so you know what you're looking at make it pretty big make it like you don't good good size the very least like you know you could dig it 72 points get inch high or you can make it you know very close right and then down here let's just make a little box and just call it you know give your name of your business in this case it's labelled Oh graphic design you can make it your own business you name it something else like if you like you know if I make it like you know a little more personalized that's one two and we'll just kind of put in like a little you know address here p.o box 9 6 3 New York City New York State 101 Oh 8 right okay and I'll just sort of line all this up the left and drag it in here okay there's a little address for your business and let's let's put in a couple of the key pieces of information here so we want to make sure that the person knows what they're buying and we want to know each one of these things we need to know who's who it is that we're we're doing mrs. with right so we'll just go down here we'll just drag a couple of these six boxes out and I'm gonna make this a little bit bigger just kind of like give it some hierarchy I'm gonna say bill to for the first little thing and I'll just put a couple little lines down here below this just to kind of give us a bit of a guide for where they're gonna write your information or if you want to like you know make this into like editable PDF you can do that and I'll just do a couple little lines here and it's just for like name and address and [Music] and then we'll just drag all this over a little bit and we'll call this one ship - so whenever you're doing something you're you tend to put things into you know categories other something that's it's going to be a you know something that you ship or something that you just have created for them to like you know review or whatever so something's gonna be like you know for them to be consumed and we'll just put a little piece of information here as well a little step it down our in voice number and let's just you know kind of move over here and just call this one you know number one but we're gonna give ourselves a little a little sort of naming convention we'll call it we'll call it LGD because this is labelled graphic design and I'm gonna say zero zero zero one right I'm I'm looking forward to making at least a thousand different designs so I'll just put this over the side or against the there and then we'll just sort of drag this down some and we'll call this one invoice date and we can just put down say for instance one sixteen twenty twenty right mm DD yyy as it goes just real quick Center these and then we'll drag all this down one more time and we'll call this one purchase order and essentially this is all for like internal records for whoever is working with this because essentially what they what they're working with you know you just give yourself some sort of filing convention here and we'll give as a series of numbers one one two three four five six all right and then lastly we'll put in due date just because this is like one of those things we put in we put in place do you tanked and say for instance this we do within a week so we'll call it a one twenty three twenty twenty just a due date for this thing that we've made okay so let's real quick make sure all this stuff is lined up on to one side and all this stuff is lined up to your side here and that all these things are centered all right very nice okay and I'll just go ahead and just take these things as well and I'll just drag them down to where they line up with this oops whole group this together alright so there's that and then let's uh let's put in a couple little markers down here let's make this a bit bigger I'll just drag this guy down I'll drag this one down and I'll make it slightly bigger and I'll put in the the the words quantity and then we'll just drag this over here and call it description then we'll drag it a little bit over here we'll call this one unit price and then we'll drag this one over here and we'll call it I'm out so let's let's do this let's let's think about what we're gonna charge and what we're gonna use to charge it here I'm gonna just real quick over line I'm just gonna drag this across here hold down shift while I do it now I'm doing the one right here just hold down shift while I do it and what I'll do is I'll just select these three here and all the uses of the key object and I'll just see if I can't distribute this as far as the spacing goes that's good cool all right neat all right so what we want to do is we want to kind of but let's let's make a couple of examples here I'm just click once and I'll actually I'll just drag this one down here just and let's say maybe for instance he ordered this person ordered one and then we can just drag this down here like logo design all right and say for instance you charge $200 to design a logo right and you take into like you think into mind the idea of like the number of hours you put into it and we'll just put 200 dollars there and then we'll just drag all this stuff down one more time just to give us just like a bit of an ideas well you know what else we might be doing and maybe for instance he also ordered to you know mailer layouts like for instance he decided to he wants to put send a bunch of postcards and stuff and the postcards each costs like for instance in this case he takes a little more effort so maybe each time you do one of these little mailers you charge instead of $200 maybe you charge to 50 right so it's 2:15 and and all told that's like $500 and then maybe for instance you know you you have one more thing that he orders from a designer maybe for instance you know maybe four instances person also on do you design his catalog right and the catalog itself is you know several different pages right and then you charge like $400 for a whole publication right so in order to make all the layouts and arrange all the posters you Church for her dogs that ran its that's $400 okay and then finally you put down here at the very bottom I'll just drag one of these guys down we put down our total we can track down the Stuber here add all this together $700 plus $400 it's $1,100 so we just you know put down here and write okay so that's the long and short of what we were to put down for what he needs to know and we can put down here at the very bottom like for instance what with maybe changes to like subtotal here sub total and then down here maybe put down like for instance sales tax so let's look here so I think in Georgia is around 6% or so just real quick put these down here and then we'll just put down sailes 66.5% for sales tax and that'll be soon and then from there we can do something like put the whole total here so the sales tax was six and a half percent let's give them a little little math here so 1100 times six point five times point six point zero six five 1,100 times point zero six five at $71 so to be a 50 cents so the total would be eleven seventy fifty cents let me just line all this stuff up to one side here very cool alright so let's go ahead and make this your own see if you can't if you want to rearrange things maybe want to put like this over here on this side and this over here on this side maybe if you want to like change the way the font looks or some of that that's that's one of those things you could do if you wanted to for instance change what it is that you've put it on here maybe you want to do like a photo session or some of that think about your own thing again well think about what we talked about when it comes to things like you know how how the government's going to sort of divide up your you know assets once you start like doing like the 1099 form and stuff of that but go ahead and export that let's go ahead and save this as a copy save this as a PDF so the idea here instead of it being a day I file you I can open this on a computer somewhere else and I'll just call you know invoice template last name and yeah we can just go from there so right so that's how you just make a little invoice here you want a couple things you want to make sure that you've got your your papers in order so you want to make sure you give yourself like a serially a number of different you know invoices you want to give yourself a date of you know putting out the you know payment requirement you want to give yourself a little portrait or purchase order number give yourself like a yeah are kind of like something for your files or you can log all this in and then give yourself a little due date here for whenever you gonna turn it suspected and stuff right so obviously in this case we're just sort of designing all men are things a week this might mean one of those things that you know just this is made up anyways so this is an invoice I hope I hope you know at some point you get to do something like this I hope at some point you get to give yourself the opportunity to you know design something for somebody and that someone is into you know doing what it is that you know being being a part of your business all right very cool what you guys the best of luck gimme see ya