Create Your Amazon Invoice Template for Accounting Effortlessly

Amazon invoice template for Accounting

[Music] hi everyone my name is grace and i'm a senior product manager at amazon payments and today we're going to talk to you about how to simplify accounting with pay by and voice on amazon business so whether you're a solopreneur or a small business owner accounting is a major part of your operations and you're probably always looking for ways to streamline the process and make things simpler so today i'll tell you more about how pay by invoice on amazon business will help you simplify your end-to-end payments and reconciliation process so in the past two years partially due to covit more of you probably would have gone online to do purchasing for your business needs and you need access to easy-to-use solutions that make it easier to get access to funds do your bookkeeping and expense recording as well as reconcile your invoices so let's talk about some of the pain points that you might have faced or are currently facing as a business owner so as a small business you're probably always trying to optimize your cash flow some of you may have access to credit cards for purchases that you may struggle with not having sufficient credit when you need to make an occasional larger purchase some of you may still be using checks or bank transfers wire transfers which is typically a manual process that could be costly and takes up a lot of your precious time you may also have been in situations whereby goods were delayed not received or received in poor condition and the business had already submitted payments you would then have to go through the process of obtaining a refund and then you find yourself out of that cash that could have been used for other business expenses in addition you might also spend hours doing bookkeeping at the end of the month so for example you might not have sufficient data on your credit card statement or your bank account statement to help you match your invoice and payments made you might also require invoices to be in a specific format or with specific level of details and without them you might end up spending additional time and resources to do your reconciliation finally we also know that dealing with expense reports is probably one of the biggest pain points for a small business especially for some of you that may allow your employees to use their personal credit cards due to lack of business alternatives you then end up spending time collating across the business expense reports to get a clear picture into your business spending and better manage your business budgets so today i'm going to tell you a little bit more about pay by invoice which is a customizable invoicing payment method and how it will allow you to optimize business cash flow for your company and make bookkeeping reconciliation and reporting much easier using amazon's pay by invoice solution will allow you to optimize your cash flows and make your day-to-day accounting much easier so let's go through some of the pain points that we've talked about and we'll show you how using pay by invoice can help you tackle them so when it comes to having access to funds to meet your business need and better manage your working capital with pay by invoice eligible customers can have the option to buy now and pay later with payment terms and a purchasing line up to 50 000 offered on amazon business you do not get you do not have to pay any upfront fees and then no interest which gives you buying power you get 30 days to pay for your invoices and if you need additional flexibility with the business prime membership you can apply for 45 day terms with the small and medium business prime plans these external payment terms will put time and money back on your site to help you continue growing your business you can also request for line exchanges during specific times of the year when cash flow is a concern so for example you could request for additional credit line increase during the holiday season and then go back to a normal credit line once the holidays are over and your purchasing has reduced when it comes to bookkeeping and account reconciliation problems pay by invoice allows you to customize your invoice setup to meet your accounting needs instead of you having to adapt and fit your business processes so at amazon business we recognize that each business has their own goals internal policies and processes so specifically businesses will have different reconciliation processes and the format and the level of detail in the invoice would then impact the amount of time it takes for you to reconcile purchases before paying with pay by envoys you can customize the invoice setup to align with your business process and policies so for example you can receive the show at multiple and different email addresses you can easily consolidate invoices to a frequency of your choosing so that could be weekly that could be monthly or even by purchase order you could easily integrate pay by invoice api to automatically sync with quickbooks for a complete view of all your company invoices in a single place you also have the option to add custom fields such as po number or the department on the invoice all of these features help you reconcile and process invoices and payments faster which results in lower costs for your business what's more pay by invoice allows you to shop and purchase from thousands of third-party sellers on amazon and allows your accounts payable team to pay amazon directly while we handle the complexities of paying multiple third-party sellers this allows you to reduce the number of suppliers that you have to pay and simplify your accounts payable process finally pay by invoice simplifies um reconciliation without even further with the show and itemized invoices these are on demand itemize invoices with corresponding purchase orders numbered for easy three-way matching the pay by invoice portal allows you to check invoices at any time from your account and track status changes and due dates with on-demand reports it also includes tools to disperse refunds into your business bank account and you can build customized reports to track spend and reconcile payments and the multiple ways for you to pay for your invoices including ach which is automated clearinghouse wire transfer or check depending on your business preferences you can simplify your reconciliation processes by managing your invoice settings viewing your account balances downloading your invoices and generating reports to track spam or online through your amazon business account and finally whether you're a person who runs your your own business and you play the role of accounting or your small business with an accounting department you can access and enhance expense reports with built-in analytic tools for enhanced control for a small business with multiple employees you can allow your employees to use the company's pay by invoice line for purchases on amazon business instead of the output personal payment method this way you will not have to deal with individual expense claims and that eliminates the needs for your employee to remember to submit expense reports because digital invoices are automatically in email to accounting our reporting tools allows you to generate reports with line item details and will allow you visibility and to spend across the company which can then aid and spend optimization and cost efficiencies as far as tracking spending is concerned this feature also works to provide safe and secure controls as your organization grows you can easily monitor spend patterns and ensure that buyers are making cost effective choices so what are the steps and how does it work upon signing up for an amazon business account your business will automatically be assessed for pay by invoice purchasing line if approved the account administrator will receive an email detailing the approved line amount payment terms and instructions on how to set up the new payment method you will only need a few minutes to set it up once notified don't wait because you would only have 180 days to set up and activate the purchasing line upon approval if you don't take any action the line will then be closed after 180 days pay by employees will give qualified amazon business customers standard 30 day term for payment whenever an order ships businesses will receive a clear itemized invoice with the payment due in 30 days on amazon business powering the convenience value and selection of amazon business with a pay by invoice line of credit can help businesses simplify and streamline purchasing when the accounting process is simplified to such a degree it's a major win and that gives you more time to then focus on important things for your business adopting pay by invoice will help optimize your business cash flows create accounting efficiencies across the organization freeing up your time and energy to focus on your customers thank you so much for your time today and hope we hope you 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