Create Your Apple Pages Invoice Template for Technical Support Effortlessly

Apple pages invoice template for Technical Support

hello i'm william gallagher and this is 58 keys which for two years now has been for writers like you and me who use and write on macs and iphones and ipads do subscribe because i feel like you and i we're just getting started here really partly because as this first goes out in february 2022 it is the second anniversary of 58 keys but actually mostly because the subject completely demanded it this is a long edition of 58 keys it's 58 keys three biscuit guide to apple pages on the mac and and it joins the growing list of uh growing playlists rather of three biscuit guides in hopefully being like one video a one-stop shop to tell you all you need about a key writing app check out the page but also do check out the youtube description for this one because in there you'll find an index to this video so you can jump around to whatever you want to know okay and do consider at least a fourth biscuit just this once so this video is about pages on the mac but it's close to identical on the ipad the iphone and kind of the pc there is no apple pages for the pc but there is icloud.com now should you ever need to do this and i have actually you can go to icloud.com and sign in with your apple id there and you get a full mac-like version of pages right there in your pc web browser it's kind of a workaround i've only used it when um i when i couldn't get to my own mac or my own ipad or actually my own iphone uh so i've used it once really but back on the mac proper mac the real map where we belong let me show you uh one little extra for opening up existing documents into pages now you can edit pages itself from the dock right you can open it from spotlight or from alfred um which is one of the spotlights replacements i happen to use that it's 58 keys about it link below once you're in pages you know you can choose file open and then just go off and find your document or you know that you can double click on any pages document on your mac if pages is already open then the document opens and if pages is not already open well then pages launches itself and then the document opens in it but you can also do that last bit with word documents going into pages double click on a word document and have it open automatically in pages uh actually if you haven't got word on your mac i think that's what happens anyway but i do have word i have word on my mac from a previous client who required me to use it and they paid for the subscription account and even though that work's gone i keep it around for no very good reason even so i can change this uh if i find a word document and do this select it call up get info that's uh command i or file get info look there for open with it's probably going to say open with microsoft word but you can change it to anything in that list including pages and if you change it for this word document you change it for all word documents on your one current mac anyway uh one more thoughts actually before we even get into using pages properly you can also drag documents onto the pages icon in your dock and it will usually highlight not sure why going darker is called well slightly dark it's called highlight but it is and what it means actually is not that you've successfully hit the target it means pages has looked at the document that you've dragged on top of it and has decided it has determined that yeah it can open that particular type of document so it always highlights for pages word uh plain text probably a hundred more and it doesn't highlight for pdf for numbers excel final draft none of those don't assume that this means that pages can open these certain documents well it just means that it can at least open them enough that you can read them that's it that's more other than i intended to say about opening documents let's make a new one file new well command n you're done that's the end thank you for watching quite most of time that is exactly it but by default in pages if you go to make a new document then you are shown this thing called the template chooser apple provides count is it countless i just or can't be bothered to count quite a lot of pre-designed documents for you to choose from and i'm not knocking them in any possible way i've just i've no i've never bothered counting i've never both going into any of them and i'm never going to because for me as a full-time writer apple's templates they just they're no use to me they may very well be of use too though and really seriously underline this i am not criticizing them i'm not questioning criticizing any of them in any way everyone is really well designed it's got a great layout it's got text that you replace with your own images charts graphics videos even that you replace with your own talented people made great templates for us to use but every template is really built for writers who print things out i think i think there's actually a strong argument that we should all print out a word because yeah i i do believe it is true that actually editing on the page on the printed pages is better is easier than editing on the screen but i don't do it in the whole of 2021 yeah i printed out one single three page document i write text that usually goes well straight into a website or it goes straight to publisher and they're the ones who have to deal with formatting and with layouts and well they deal with it because on account of them being infinitely better at it than i'll ever be so yeah that's one reason i don't want to take up your time talking about about templates um that i never use and don't know enough about except for two things about them two important things the first because actually you've already spotted it on the screen take a look at that 2019 invoice template and it's for an arts organization that i quite often work for an arts organization near me called writing west midlands it's a arts body that i mean i like very very much and i actually feel privileged to get to work with them but even that let's if i hated them for say if i hated the sight of everyone there i'd still do this i would invoice them in exactly the way that they tell me they want me to invoice me they sent me a sample invoice a copy down to pages using tables layers that you'll see later and and did it and here's the thing now take a look at this this blank or unfilled in invoice once i'd done this once you've done a document like this you can then go to file save as template now pic add to template chooser this puts that template you've just created in that big list this countless list of other templates that apple have provided the countless templates on your mac and on your ipad and on your iphone any device any copy of pages as long as it's yours as long as you've done this this blank template will be there when you want this invoice template or whatever it is uh here's the other thing though most of the time actually i don't want to see that invoice or any other template i've started the pages because i've got an idea and i want to get on with writing it down the default is that you do that by file new or command n which i tend to use a lot and then you pick the blank template but do this instead go to preferences general and look at the four new documents section up there at the top uh change it from show template chooser to use template and then mine says blank because i've been through this before but there's that button you can change them but you pick you pick a template once and it's set forever to be there uh you're prompted through how to do all these things now to pick well fun forever afterwards it always you can change this later but forever afterwards until you change it you get this one template that you've chosen that's it change template pick one you want done and what when all that is over is happens is this let's start a new document in pages and wallop there you go new blank document exactly the way i like exactly the thing i use all the time no messing around no waiting no even seeing that template chooser except but i can see this in your eyes actually you're wondering now how does he use that invoice thing what happens when you know you do want to go to something you have to schlep back through all this preferences stuff to get you know the one time a year you need a template or something and yet no go to create a new document just as usual but uh i don't think it's a command's keystroke for this choose file new and at the same time hold down the option key as you do so and say new changes to new from template chooser and then away off you go as i say i don't believe there's a keyboard shortcut to do that i'd quite like it but i again i wouldn't you know use it very often how often do i use invoice somebody well not enough actually anyway finally a new pages document opens and we've got a blank page this large pane of formatting to the site other than that it is a blank document actually this is the format pane to the cell and there are controls around the screen apple would like you to just now get on with it please you're the writer off your pup get some writing and i'm yeah apple has a point there but apple's aim of making pages look quite bare and certainly make it look simple make it look simple enough that you you can just get on with your writing well i think it's belied sorry about this whacking huge format pain in your face and it's also i think the reason it's quite common that people believe pages can't do much because word microsoft word it practically demands that you learn the manual and everything is in your face and pages not in your face doesn't make you even think about pages and tools until you want them consequently it's actually easy to assume the word is more powerful than pages actually word is more powerful than pages but yeah there's a limit here before we write anything let me show you around uh let first let's just close this format pane and take a possibly too fast trip through the toolbar at the top very top left there's the view button there's a lot in view and you'll see bits of as we go through but for now just use this one button towards the bottom show word count this and actually every other view option they're also available in the various menus in this case uh it's view and then show word count and both that menu and this button they are toggles uh which means that show word count when you've selected it changes into hide word i keep calling it a word count because well well that is his name really and that's what i use it for but there is more you can click on it to see the page count or the the character account and the way i write i i tend to keep just going down the page right so there's a word counter button that's very nice but i reach the bottom and soon the word count is in my way so there's this you can drag it anywhere you want on the screen plus i don't feel like this but i regularly need to know how many words there are in in just a portion of the document so what would i've done i might have um i might have made notes at the top and i'm not counting those or i might have thought yeah i'm not sure about this paragraph and i kept it somewhere else like a draft paragraph and when i whenever you've done that in one document the total word count effectively is wrong isn't it but select some text show the word count and the word count shows the words the count of words in that selection next to you there's the i think actually quite similar sounding zoom i'm not saying i use this more as i get older but i'll use this more as i get older then there's add page and i don't use this at all um to me add page it's less a word processing tool because you keep writing and pages keep adding you keep going it's more for when you're doing uh i think quite intensive layout when you're formatting magazines of books and when i am formatting and laying out magazines and books so i don't do it in pages i do in either adobe indesign or affinity publisher recently mostly affinity basically because they're better at it that's what they're there for next insert yeah yeah but hold that thought we will do insert we'll take into in stages actually whereas we'll fly through table chart text shape and the media and we will fly through them all right now because each of them is kind of the same thing each is a way to add something into your pages document that you haven't written that you haven't typed out and again to my mind anything that isn't your writing comes later it comes after you've written so you and i will talk about this after we've after we've written some things okay almost done on the tools uh there is comment and way way over there collaborate the two buttons are separated like they've been naughty or something but they are actually quite related they're there to do with working with other people really on the same document and again that's coming later do look in the uh youtube description for like bookmarks to these sections uh this leaves us format by the way pen you've already seen that and you're going to see it quite a lot again uh wait sorry p-a-n-e p not you know whereas for real our potential hour there's document where you could mess up your entire manuscript not going to but you could the thing with document is you might never even open this document button but you couldn't there are there are some handy options in there and again some of them will come up as we go through but overall so you know what's there this is where you make large-scale changes to your document it's it's where you switch from europe's a4 paper size to america's u.s letter for instance and whatever page size you happen to be using this is also where you can alter every single margin forever that's wrecked to doc well long time here um now you know the name actually don't you have every control although frankly i think you already did because every single one of them was written underneath it but now it's time to see what they all do what benefit they have for you and i as writers and we're going to do that by using them in a real document this is a wonderful better word it's a real document something i actually wrote it's the latest in a series of short stories i write for a friend's son every christmas what you're seeing is is the finished story but take a look at this file revert to if i have just made a gigantic mistake or i mean you must short please tell me you've done this too you've taken the story down a totally rubbish direction you abandon that you want to go back to what you had before you could i could choose revert to previous save one click and back to whatever i had at the moment that i last saved this document and very nicely before you make that click pages shows me the time of that let's save really clever but that's just actually as clever as that is as useful as it is there is more that's more useful that is more clever and that quite a bit of it first part at least is down to you so uh yeah you've just written some utter utter rubbish but it's funny isn't it how yesterday's utter utter rubbish can contain a good idea that you want tomorrow so i suggest you always do this select all of your new text all of your text actually if that map the whole document whatever it is copy it save it somewhere else that can mean for example opening a new pages document just for this stuff and at times i've done exactly that i've made a document called offcuts or something and just pasted in all that rubbish has come to it whenever i never read it again but could have done however i also use a clipboard manager and that that's a bigger topic and then we can go into today there's a 58 keys about it link below as ever but short version since i have this clipboard manager i can copy text out of pages and forget all about it as long as i paste it somewhere any document sometime in nothing is it the next week or next month i can't remember it'll stay there in the clipboard manager waiting for me so okay when i do that i don't end up with an office document i have to rely on me remembering within a week or a month or whatever it is and i just checked this and i've already forgotten what it is even so even with my unreliable mind that seems better than me than trying to remember trying to work out what exactly have i written since the last time i saved so actually because i think i mean i've done the clipboard manager i've done the off cuts i'm pretty sure i've never pressed revert to previous save but i have done this in the same menu browse all versions uh current document there on the left last saved version on the right and all previous saved versions behind it you can go through them all back and forth pick any one of them click on that restore button and being that that entire old version replaces whatever was the current whole version even more useful i think there is this you can click into any one of those old versions select some or all of the text there then click done to come out without reverting to any old document and then you can just paste in that text into the current document maybe this is just me but i am far more likely to think i wish i still had that paragraph that old paragraph that thing about the thing more likely to do that than to wish i hadn't written this new version i thought yeah well quite a bit more likely anyway you get this ability to scroll back through old versions automatically don't have to set it up it just happens in pages um i don't actually want to risk overwriting the story with any of those older versions or actually i'm going to show you things i don't want to accidentally delete bits when i show you more things you can do with pages so let me do this file duplicate now i have a brand new copy of the document with practically the same name but not quite here's how you change that name this document or any other hover the mouse up by the title you get a drop down menu and that's where you can rename it it's invisible isn't it until he curses there which is a bit annoying i have a friend actually you can never find it and so her book is called something like blank 44. i actually really like that title and it's just because she hasn't got around to rename it you look for it on amazon and there's also a thing here about tags and i'm not going to go this much but in brief i could type words here like christmas story dogs i don't know and then later that might help me well it would it would help me find this document if i've forgotten the title this time next year when writing the next one uh but now what we've got here is a copy of document actually the original is the only document i printed out in 2021 at all which means it was also the only document where i cared about headers and footers not true i've just delivered a radio drama script to the bbc did that yesterday and and in that i've used headers and footers even though actually in that case i wasn't printing nobody prints this stuff out you just email it around headers and footers though the first time you try headers and footers it can be a bit tricky and a lot of exasperation because the very first step is another one of these invisible things you've got to find invisible boxes on the screen and you know good luck with that it's actually for some reason it's usually slightly easier with a header because you can see a gap between the text and the rulers and the tools at the top easier with header than the footer but same thing you move your cursor into that area just under the toolbar there and you usually see these three boxes representing the left the middle and the right of the header usually if you do not see them well then most of the time you've just missed really you've just put the cursor in the wrong place not at all frustrating there occasionally though um you're getting it right but still no invisible header boxes appear and as far as i can see from when that happens to me it's down to the page layout of the document that i'm opening i dragged in a word uh document the other day and while you know pages opened it fine i could do that i could not get those boxes to appear and i think pages are successfully and correctly opened the word document and matched whatever weird peculiar page layout that original document had so in this case there was no room for a header in that particular one document so it couldn't display them if that happens to you well actually if you have any kind of weird peculiarities in any pages document or any word process really select all copy open a new blank document and either paste or paste and match style one or either of them will get you your text and get rid of weird characters strange margins and layout changes you can't even see that prevent you using headers and footers the giant majority of the time though it's a header it's there you can use it you can anything you like in any of those three boxes and they will then appear at the top of every single page in your pages document and there's this clicking any one of three and whichever one you click in first pages offers to insert a page number for you gives you a choice of formats you can pick one one of three or how many pages there are and it knows how many pages there are and that's done you don't then get insert page number button back again unless you delete what's there and you try again clicking in one of the boxes that doesn't though mean that you can't have the page number in more than one box and the header i don't actually know why you'd want to but you can with your cushion one any one of the header boxes choose the insert menu and from there you've got page number you've got page count you've got date and time and significantly these are all things that pages will calculate for you when you open the document or when you print the document if you choose page one of three and then write a fourth page it will automatically change to page one of four and so on but you aren't limited to this kind of thing these preset things in the header and footer you can put anything in there if it's something you can type or something you can paste where you can just click and type or just click and paste it um i mean let's go to extremes with this you can yes you can actually put an image inside your header and therefore have that on every page not one earthly clue why you'd want to do that but you know no judgement here you can and all of this by the way applies equally to the footer three boxes all are like in dignity in the foot of the page where actually as i say it is often harder to find the right invisible so invisible spots to click if necessary by the way you can just forget all this invisible luck and instead choose the view menu and then show layout this puts the three footer boxes and the three header boxes plus other bits to do with the page on the screen all the time no messing looks horrible i don't do it but you can speaking of invisibles by the way and because you might have noticed that uh you might have noticed that show invisibles menu option in the list there let me show you that let me show you that like microsoft word pages has these things that are actually called invisibles uh you choose show invisibles and you see things like uh a dot between every word you know where yeah we have this thing writers call a space and also surprisingly useful ends of paragraphs are marked with this character this character is called a pilcrow uh tabs there uh arrows okay unlike a lot of things in pages this one sticks by the way if you turn on show invisibles then pages will always show them in every document until you say enough already i would be shrugging now about invisibles and things except there is a case where it is actually useful to know how to show these invisible things i just want to build some tension here by holding back on that information and instead diving just a little bit deeper into headers and footers and sections you're a writer you're a writer so you're a bit awkward i know you are you don't want your head on the title page for example and you don't want to start counting page one from the the front page of the title page whatever you want to do that either no plus you yeah you sometimes you want front matter that's numbered in roman numerals before the main body of you're so fussy as a writer but what you need in order to be fussy like that is this thing called sections your reader will will never think about sections and you only have to think about it a little bit okay but if you do divide your pages document into these sections it's a lot like having several documents all stuck together so that they can have uh different page numbers on them the roman numerals or this they they can all start on page 1 or page 10 or page 99 actually reminds me um paul ryser uh he has a book called uh couplehood and it starts paper but paperback book starts on page 145. so in moments you're you're you're reading you're on page and i remember him saying um you feel like you're accomplishing something and i get credit for writing a bigger book everybody wins and it costs us nothing that just pops in to make i'll find a link to it i'll put a link to couple hood in the description i enjoy that book hugely anyway let me show you uh with this enormous three-page document click where i have decided i want to start a new section where it is that i want a new header and footer and new page numbers done that choose insert told you'll be in the insert book section break and actually do this from either the menus or from that handy view button now you're on a new page and the header is the same open the documents pane uh up to the right there click on section and then untick match previous section then down below that uh that's where you can choose to hide the header and footer on the first page of any document by the way or actually the first page of any section and you can have it so that the page numbers uh start at one from here or 10 from here 145 whatever it was any number you like plus you can have page numbers in roman numerals in this section or you can choose that they be letters and you set all of that here notice so one little thing there can be something a little odd you make this section you go back you go into the headers to change things and you may never see this but sometimes i have you'll have inserted this new section and even though you want it to start the page number starting again from one it doesn't do it if that happens to you well then obviously first thing to do is be sure to click that that start at button has been done but you did then choose the up and down arrow a few times change it from starting at 1 to starting at 2 3 4 5 or whatever and then immediately use the down arrow to go the other way five four three two you whatever back down to one i can't account for why that is sometimes necessary but i have found it necessary okay i had a guess right i would say it might be to do with how i've done this i put a section in the middle of existing text if you or i were writing from the top down and adding sections as we went then i think that's where it probably all tends to be fine i don't know but notice too there is actually a button called create a new section menu button here and at one point actually i was trying to fiddle through this and work out something remember i have used that in order to somehow force the page number back to number one section breaks they're one thing page breaks are another you want to start a new chapter uh you want to begin at the top of the next page so you put in a page break uh insert page break and that one that one is so common isn't it that there is actually a keyboard shortcut for it so just put them um on my extended keyboard for example here i've got the extended keyboard with numeric keypad it's command and the numeric keypad's a return key i did check with this and apple says that on certain other keyboards it's function command return so uh page breaks uh section breaks there's also line break which to me is just like hitting return in the middle of the line and there is column break and again this seriously could just be me but you know sorry about it when you start thinking about splitting your text into columns i think you've actually left writing behind and you're into page layouts and design which is useful and think but getting into formatting we really need to write things first okay we've got to get some writing down actually not least so that i can show you a few extra things that come up when you're deep into a piece when you've got a lot of text writing done so that's going to be about jumping around the document navigating around documents finding things you can't remember where they are in the document and also setting it up so that you can make certain enormous changes in a flash so you have this enormous three-page document and it's all about dogs but i've decided no i'm going to branch out into assorted other pets okay i want to find each time i say the word dog and change it i mean this is not going to make you gasp is it really i press command f or i choose edit find notice by the way unlike in word there isn't a keystroke or there isn't a menu for replace what you get when you choose find is always find and replace and i suppose it's kind of you know you're an adult a couple things yeah it's up to you you can cope make your own choice about whether you also want to replace things or not and i'm fine with that i am now searching for dog and it's showing me how many occurrences are surprisingly few occurrences of that where there are in a story about dogs uh i need something more for example let me search and said for uh george okay there you go that's much better in this find dialog box we've got a line for what we're searching for uh a line for what we want to replace it with if anything and also these arrows they take you back and forth through each um occurrence of the word that's um that's been found right and notice this please you don't have to close this find box with it still open you can click into your document you can make any edits change anything or everything you like and then click right back into the find a little box there and just carry on i don't think you're the sort of person who just changes dog to cat though or george to susan or something i think you do things that are a bit more interesting like change every colon to an m dash and not just an not just an m dash obviously but if you're doing you need a space then an m dash then a space don't you that's easy enough because you can actually type a colon into find and then you can type space m space into the replace box if you don't happen to use m dash as much by the way uh then you get it on the keyboard boy uh funny after option dash i think about that i use all the time i still think about it so you type option dash you can type that you can type a space you can type a cola fine sometimes though you will have something like this just a list of names and you would rather it look like this uh to do that remember those invisibles it's time to bring them out on stage show invisibles then select one of these pilcrow characters the the paragraph or the return marker if you prefer and then under the edit menu choose find and then use selection for find nothing happens but if you now choose find the return that you set it the pill code that you selected it's in the find box it's showing in code if you like as a backslash n and now you know that return or rather n for new line is backslash n so now you know you could just type that directly into pages and it would work but i didn't know it and now we have it there and in theory though you should also be able to skip that use selection for find i don't know why it's a separate section why can't i just select the pilcrow uh choose copy and paste it myself into that find box but you can't and i do not know why also because i had to think about this before it made any sense to me notice how the slight where the slash n is in the find but there doesn't seem to be a way to do there's nothing else there there's nothing else you can do in this dialog box all of the controls are grayed out and you can't click on any of them it seems but there's a reason for that that's because in your original document the way i did it there the pilcrow is still selected so everything is focused on that rather than the whole document click on one of the arrows to the bottom right and you deselect that one pilcrow and you make pages search for the next one instead of just the next one though what it does is it finds and selects that next one and it highlights all of them and that's where it tells you how many there are two and now you can just click on replace all and we're done yeah nearly i personally i have to go in and replace that final cut the way i've done i have to replace that final comma and space after abigail replace it with a full stop but the longer job of changing a column of names into a paragraph is almost completely done for you automatically and pretty much instantly there is actually a way to do even that last comma there is a way to say change change every third comma into an exclamation mark but not in pages you need an app that can handle a regular expressions which probably isn't a topic for another 58 keys someday because i know regex as it's called enough to use it on occasion i don't know it don't understand it anywhere near enough to show you anything useful with it sorry about that whereas i can show you this because i've been asked about this uh completely different let's look what happens if i type a made up word like felger cub please don't look at me like that don't pretend you're shocked that it got underlined in red and if you happen to know where the word fell gekko comes on by let's just give it a little secret any word any word at all that isn't in pages dictionary gets underlined in red in case it's a typing mistake pages will do that to every such word and you you're the writer you can ignore every such word it's it isn't completely up to you but i offer that actually the red underline is a bit distracting it's not as if the document prints out with red lines it's not as if you send a pdf or a word copy or something out to somebody else that they see the red lines not necessarily but it's still distracting to us as we write and uh there are two things that you can do about it i well i'll call it three okay you could stop using words that pages doesn't know but that's not yeah no you're not gonna do that are you i mean william shakespeare can't really see him uh waiting for the results of a grammarly check of his document so i offer that of the two real choices the best one is to right click on that particular red line that particular word and choose learn spelling there is ignore spelling and that will stop you getting the red line but he seems to come back again on some documents on some other day capitalize words automatically that's a boon and a little bit of a curse i suppose at least it means i will never be tempted to break lifetime habit and begin a sentence with a lowercase letter you know with apple i found out it's difficult but we will not do it we will not be beaten uh next automatically detect lists that's really handy just potentially slightly confusing uh watch this please if i type the digit one and then yeah i write something i hit return pages automatically knows to put two in because that the default is that listing is ticked on and same with three and so on or it's the same if i do roman numerals or if i do letters course confusing is getting out of this automatic listing to do it you hit return once so that the next number the next letter appears and then you hit return again the number disappears and you can continue with writing regular text you can't though then a couple of paragraphs later type three or c and expect the list to continue with d or whatever it is you have to type an a or a one or an i select it and then from the format pane choose continue from previous this is really blurring i think uh in from writing into formatting isn't it i i am truly only ever focused on text call me a pure writer or call me rubbish visually for me writing is about the text and i have uh three more things that i want to show you that are specifically about text in pages um how to create reasonably complicated paragraph indenting for example how to give your reader the ability to jump around your documents your cross references and links and things and then styles a thing that yeah sorry it's actually better if you know about it before you do any of this before you've written anything like i just have ah let's do a quick one first pages like word uh it was built back in the day when our job has written well obviously to write things but then to print things out and send them to people yeah it does it does include features that will only work when you're using a document on screen such as bookmarks and links uh bookmarks they're they're mostly a tool i think for when you write as a way to note where particular bits of your document are and let you jump straight to them but they become useful for readers lead in a slightly different way do this for me select a particular bit to your word or section then open the document pane choose bookmarks click on add bookmark um i'll just skip ahead and put a few in right now any time that you're writing and you want to check what you said about the dover ferry terminal or something you can open the document pane click on bookmarks and then click once on on the right bookmark from the list there's nothing to stop you actually just leaving this bookmarks list open all the time and that's why you wouldn't why you couldn't but yeah up to you there's also though nothing to stop you renaming your dover ferry terminal bookmark to something a bit more useful a bit more memorable for you uh first mention of dover terminal for instance that could be useful for it first introduction of a character rather than keeping the bookmarks pane open though you can also create links you'll make the bookmark exactly the same way you just did but instead of then going to it manually if you like you add a link to it so for some reason i've decided i want to know when i first see the word motorbike on that particular page i want to be able to click on that word motorbike and then jump somewhere else to dover or wherever select motorbike right click choose add link then choose bookmark pick the bookmark from the drop-down list and you're done i find this little confusing you aren't done there there's no okay but there's no done but there's no close button what you need to do is click away from this dialog box to get rid of it so find stays this dialog box goes away and next time you want to click on motorbike and there you go you're off you're thinking by the way this is how you can do footnotes and endnotes how you can give your reader the give your reader the ability to jump around and yes it's also how you can do cross referencing even though you're not likely to just send a reader your pages document where you know this will work you can still have it work you can still give them this feature if you send them a pdf file so under the file menu export pdf and the document created includes these links the links go with it there's no way actually in that pdf to see your bookmarks on the list and not the ones that you made hearing pages but the links that jumping from motorbike to dover the cross references like that they work and next here's a paragraph in the middle of my book three page book and i want to indent it left and right maybe it's a a quotation i don't know i'm just power mad frankly let me drown yeah like that okay anything i like like that i said that it's in the documents pane that you can muck about really with uh the margins for your entire document but you can also do this you can do it right here for one paragraph or two paragraphs or or all of them really a section of them press command r and you get uh or choose actually the view menu and select show ruler and you get this across the top the ruler by the way it's in centimeters or inches depending on where you happen to live and you also whatever the rule is you get these three brown brown orangey icons in it if you can't see them though it's because your cursor is not in the document uh you click to the side of the page something like that click into a tool section clicking any text in the document and bump there you go there are the three and it is three not two uh there are two downward facing arrows uh towards the left and right and they are the left and right margin markers when you start though there's also a separate icon that sits on top of the left margin marker so it's separate but it's so close it looks the same and it doesn't have to be connected you can click and drag on the left margin marker triangle so as so to indent one paragraph you drag these two together and this effect sorry let me just say this this affects only the paragraph you are currently in or have currently selected um notice though how nothing above or below moves yet with a good eye and a steady hand you can click on the top of that left icon and move that bar by itself this by itself is the first line indent marker and dragging it separately from the left margin is one way that you can for instance say that a paragraph should start with a small indent it's also how you can create a hanging indent going the other way which is handier than you might think well if you need a hanging indent then well there it is that's exactly 100 as handy as you want but the same tool used in the same way lets you do quite complex text layout formatting like this this is a page document it's uh in the format of a bbc radio drama script there are there are actually a couple of these for radio and there are there's another one for film tv stage slight variations but i just delivered a bbc radio drama script in this format so this is what i have actually been writing in and more importantly than what i happen to have been writing in it is a comparatively complicated format it's not just text there it's complicated in text i don't have any images or charts i have just written text but it's written out in these different types these different layouts of paragraphs and with different margins actually by necessity this is what i needed to do let me stress by the way if you want to write scripts and there are better tools than pages uh scrivener final draft highland 2 there are many more they are particularly good for film and tv layouts but you have already got pages and it can do this you can do this radio format and okay i said radio format there statistically you're unlikely to be writing a bbc radio script today but any script you do need in any format is going to need the various elements that you can see on this one plus any document you write at all i mean script or not can use the same pages features and then i know as you see how it's done you'll see how you can put it to use for what you're doing in your manuscript sticking with this script example though there are what uh four four elements to it some of that there's a scene heading uh some brief scene description that actually lines up with the scene heading in this format and then of course there's always dialogue my you know important my favorite bit and which character is saying that dialogue neither of which character name or dialogue which line up with the scene or description tell you what close that now you and i are going to recreate that script from scratch recreate that script layout from scratch uh it's going to look a bit fiddly at first actually because it is but if i show you now how to do it manually i can then show you how to take that manual work and apply it later how to speed it up for doing it more uh first so need to type some words this is the same text as you saw in that script example or at least the start of it but it doesn't look the same does it however i can click anywhere into those words scene one or i could drag actually to select both that and the first power of description and now drag the left margin marker across and yeah i'm doing this by eye now i don't think there are set measurements i probably are but i'm doing it by eye and this looks about right to me making sure that everything is selected that i want uh command b makes it bold you can do bold italic underline you can change the font you can change the color if you like and you can do and all of those options they're right here in this format menu there's even the option for a drop way down the bottom option for a drop cap you know for those times when you're channeling your in a 17th century monastery monk nus but with the format pane open like this and with text selected or clicked in the middle there's also a cog icon click on the cargo icon choose advanced formatting there and you can click to set capitalization remember the c in the dialog raw caps set that here all caps done this is important though you have just told pages to display that text as all capitals you have not changed it into all capitals anytime you want you can choose come back to this choose none and it goes back to however it was you typed it okay and as far as the script is concerned right well we're now done with the scene heading and uh also as it happens in this format with the scene description hit return start fiddling with the first line indent marker and what i want where i want them to be is for the first line indent marker to be ranged to the left where our regular margins would be if this was a prose document and then i want for the the left margin to be about about here and it's easier to see that with some text isn't it so here's a character name colon and pressing tab jumps you over to the left margin marker where you can start writing some dialogue normally pressing tab takes you a specific but quite short amount across the page but not now when you've moved margins like this move the indent and then set the margin the first tab jumps to the left margin this is effectively a hanging indent really i've created a hanging indent it's just the text doesn't go all the way across this i've used hanging on the name i've exploited this let me have a character name over here dialogue over there that is all i want to show you about manually adjusting margins and indents per paragraph like this but you're a writer you know that you are never gonna do this kind of margin faffing around just once you're gonna have to do it margin changes throughout your entire document if i hit return now i can write another character's name great colon tab across move the dart i can write more dialogue we're fine we're flying we are absolutely sorted until i want to write the heading scene 2. there is no possibility that you will stop writing to set up margins again for scene two and then re set them up for uh that scenes dialogue afterwards and then scene three what you would do it takes a little bit longer the first time you set any of this up right now if you look at that screen we we really have i said there were four elements but we have two different layouts there's the scene and description there kind of one and there's the character and dialogue that are together in this this particular layer this particular format click in the description with the format pane open uh you've been seeing the front pane all day there's the word at the top isn't there that keeps changing as we do certain things ignore whatever it actually says for now just click on that downward arrow to the right of it in the paragraph styles pop-up that appears you now click on the plus sign a write a name that describes the layout of this paragraph you clicked into so for me scene description that'll do me that's fine and now come out that come back to the document click in the dialog and do exactly the same thing format pane down down arrow plus sign to make a new thing write a new name let's say character and dialogue now our short scene is over it is time for us to type the words scene two and as you've seen if i keep the cursor in that paragraph when we click anywhere in it or if we uh select it we can go to this format we can click on the word at the top and we can change it and immediately the text is changed to bold and to all caps and the margins are kind of set the way we want or the top as long as i don't click away by the way as long as i am at the end of that paragraph and i hit return then everything i write from this point onwards is going to be in bold all caps is going to be in set this same way it will be always in the style of a scene description that i've just created and when i do want to switch to dialogue i can write some and i can select it or i can just go to the format pane choose character and dialog from there choose it from the list and now everything i write from this point on everything is in the style of character and dialogue as i've just set up i keep saying in this style this entire feature the way that you can change a paragraph wholesale if you like with a single click is called styles you don't have to be writing scripts to use styles though and actually if the document is in any way complex or if it's just yeah anything more than a couple of pages long then you are better off using styles take the time to set up some styles like this and if you're going to be switching between them a lot well take the time to do this too format pane click the down arrow scroll down to a style uh the one you're using at the moment by the way the one currently in your document has a little tick next to it so you can spot that click on the right facing arrow that appears choose shortcut then any one of these function keys f1 to f8 with that done you can be writing away in your document and then just press f1 to switch to say the scene description uh f2 and you're back writing in character and dialogue i i wish there were a way to within pages to do something a bit more yeah so a bit more memorable really to be able to press i don't know command shift s for scene heading scene description command shift c or quote mark maybe for character and dialogue but there isn't there also isn't a way to have more than eight function key shortcuts like this my extended keyboard here has many many more it has 19 function keys doesn't matter pages only allows you eight one important thing the function keys and the styles they are document specific so you can have a thousand pages documents each of which has different styles each of which has any of these different combinations of function key shortcuts for them anything you like for it so i suggest actually that you fear sanity once you've set up a document with the styles that you like whether that's for a script or just you like different heading styles and things save that as a template file save as template add to template chooser yeah listen a function keys styles i know you and i are different writers but just you being writers at all actually there have to be some things that we just we have in common and one of them is surely that we would just rather write none of this write a paragraph press the function key write the next paragraph press another function key or choose me anything that interrupts us unnecessarily is a pain to be avoided but this is necessary this function key and style thing can be necessary you could just write everything and then later go back through and say this paragraph has to be indented or this section is a chapter title and i want it to look like a chapter type the truth is yeah you're not going to do that now the truth is if you even try you're going to get ferociously bored slogging through the whole script or the whole manuscript the whole document and what i don't know why this is true i know that it is when i am sent uh particularly a script actually any document particular script and someone has done this they've done done it later at this stuff through they've seen the formatting as a chore to do at the end instead of part of writing as they go the script is well let me go with the word poor yeah i want to say worse things i want to say worse things because script script format for this one example well it's the way it is particularly film scripts are for a hundred reasons and it's involved into that way over what a century of writers writing scripts formatting it's like punch is not hard and it's like punctuation it's like spelling you know it's as much part of the writing as the words are and if it's an unbearable pain to get the formatting right get used to it and you will get your reward if not exactly in heaven then in pages because there is one more extra benefit that using styles like this gives you that it gives you without you having to do anything more and gives it to you in regular documents not just scripts and weirdly for writing things let me show you it lose the script here's a straight prose document uh click in this line and let's do the same styles thing but instead of picking scene description which we've created and isn't there in this document choose one of the very very many that apple itself has made and that has included as standard in pages including the standard in every pages document uh choose heading okay the line i clicked in before i chose heading changes to that style if i don't like that i can use a different style or i can alter this one and then update the style to remember to always do it that way when i choose heading or title or whatever it is and i can do that at any time if you have a hundred thousand word book with a thousand headings in it and you twiddle with the heading style for one of them you instantly change every single one of those thousand headings so um maybe your publisher right your publisher contractually it requires you to deliver text in 12-point times double-spaced but then on tuesday that company is bought and the new owner wants it to be 11 point helvetica one and a half times spacing click plus when you use a style this is really significant you're not just using like a shortcut that sets the margin the fonts and all that you are also telling pages that you are using this style you're telling pages that this text right here is a heading in your document so when you have a few of these you can do this click on that view button at the top choose table of contents as long as you have used styles tsa it's already filled out for you with text by default any to any text that you said was a heading style gets listed here in the table of contents but click on that edit button excuse me edit button at the top right of the column and there you are you get more options you can have um headings titles captions pretty much any well anything or everything from the list can be part of the contents and you see that left and right arrow next things that means you can indent the contents so that you know you you get a main heading and a sub-heading look you can rearrange the design as you like when you're done doing that though click on the button at the very bottom of the column insert table of contents and you'll never guess what that does actually you might not because what it actually does is insert that table of contents into your document wherever you already were so if your cursor is in the middle of a word on page 119 that's where your content is going to go so before you fiddle with any contents like this before you really before you press that button pop your cursor up to the very top of your document or wherever you particularly want the contents page to be click and know this by the way i love this this is special if you later on add anything to your document either writing a new section with a new heading or deciding to mark some text and call that a heading now it will automatically now appear in the table of contents you don't have to go back through options you don't have to recreate it it just happens next then i i want to quickly show you some things i feel like i was taking a lot of time doing some detail stuff but there are quick things that pages can do that i never even touch but of course you might and i i think they're fun plus there are some hidden considerations that you you don't know until you stumble across them you saw my invoice template right at the start um and that was done this away table i drag around the edges i resize reshape but that's basically it insert table and you're done but there is more you can do like this you can do spreadsheet maths right here in pages and equally you can do charts based on those numbers that you've done in a spreadsheet format in pages insert chart and a bit different you can drag an image in drop it right in the middle of your text or your table or your header and then shuffle it around layer images on top of each other and move the image to the back behind the text add a shadow add a reflection under the format menu with the image selected you can click on image and make some um photographic changes uh adjustments if you want a better word like altering the exposure a little bit and then there's things like instant alpha that lets you select one color and the image and knock that out you turn that transparent that's really good for removing certain parts of an image but as you can see it's yeah a bit of a blunt blunt tool um but there's also this uh does that stay on page versus move with text i know i know there must be a time when you want your image to stay on page seven no matter what happens but i truly can't figure it out would never work for me if you instead select move with text and then you add five paragraphs to page three and obviously the text it moves down the image moves with it so assuming that your image relates to something in your writing at that point moves with text keeps it next to that text click to select the image and you can now drag on one of these grab handles they're called grab handles at the edges and you can resize the image as you need but that's one of these slightly hidden considerations it only looks like you're making the image smaller what you're really doing is you are like with the title case thing the uppercase location you're telling pages to show it in a certain way in this case in a smaller size i know that sounds like the same thing but it isn't no matter how small you choose to show that image you have still dragged in a large image file so big or small on the screen it's really it's exactly the same size in by bits and bytes that you dragged in so that means your document it can suddenly be much larger than you expect you are always better off deciding in advance what size image you want and then making the image be that size before you drag it in so use a graphics or an image editor app to do this to size up your images before you come near pages and i think at a rough count there are 11 billion such image editing apps of all prices all options i use pixelmator pro i use that to access really if you have dragged in very large images though if you haven't resize them in advance well then pages does include an option to help stop the size of your document ballooning up choose file reduce file size if you do have any images that can be reduced in any way well page just goes right ahead and does it for you but speaking of images while this next one surprised me uh but so much i'm practically tempted to use it let's make some very large text and then select it okay and now in the format pane click on text color that's actually a drop down menu and under text color there is image fill now drag an image into pages not onto that text you've selected but onto this little swatch like box drop and look what it does you can use all of these layouts and formatting tools to make pages documents that you then print out or that you send us pdfs but you can also now go further and use them all to make e-books i i am not going to go into detail on this one because actually there is already an entire playlist of 58 keys videos about making ebooks and making books as well and obviously i'll link to that below plus if you want to make truly complex gorgeous rich books and ebooks pages probably isn't the best option for you you can do it and there are all these formatting tools you've already seen but you might be better off with a dedicated publishing app such as as i've mentioned before with magazine labs and stuff adobe indesign or affinity publisher or you can now actually go completely the other way and just write uh you just write and pretty much entirely ignore formatting amazon for instance it will make an ebook for you out of nothing more than a straight microsoft word file so you could write your book in pages write your pages document a file export to word and then go through amazon's upload process however pages does have a lot of book features that have been added since apple abandoned really its old ibooks author publishing app in 2020 and if you do want to make ebooks in pages well then when you're done with using these tools for using all these format layouts apple actually gives you two pretty significant options particularly handy options right from within pages you can choose file export to and select epub and that's a standard document type a standard ebook format that you can then take to anywhere you like yeah the file that it creates you can pop that off into amaz