Effortless Automated Invoices for Supervision

Automated invoices for Supervision

DocuWare has the perfect solution to transform your  accounts payable processes from beginning to end.   See how simple it is to eliminate paper and  automate your manual processes. The DocuWare for invoice processing solution effortlessly stores, retrieves and processes your documents for approval, based on your business rules.    Incoming paper documents can be scanned from a desktop scanner or shared multi-function device. Emailed vendor invoices can be captured into DocuWare directly from any email account folder. The power of the solution begins with intelligent indexing. DocuWare captures the important  information such as the vendor name,   invoice number and dollar  amounts directly from the invoice. In the event of missing or misread data,  just place your cursor on the index field   and click on the appropriate data element on  the invoice to automatically populate that field.   With all your data indexed, the invoice is  securely stored in the accounting file cabinet.   Now the automatic workflow  kicks off a validation process. Is the invoice a potential duplicate? Are the  dollar amounts correct? Is the vendor pre-approved?   Do you have the required documents? DocuWare checks all the details and in case of any discrepancies,   a predefined exception handling  identifies them in a timely manner.   You can correct the invoice data, request a  new invoice, reject the invoice or more options.   In the approval workflow, you can  assign the invoice to a person,   a cost center or multiple  cost centers for approval. The responsible colleague or colleagues are  informed immediately and can approve the invoice   directly on their pc, tablet or smartphone. All while complying with approval limits.   In addition, automatic emails including delegated substitute  approvers are notified so that no task is ever late. The approved invoice is now ready for the  completion process. Just enter the appropriate   gl account coding assignments from the drop down  list in the table and confirm - that's all it takes.   DocuWare can also create a booking record from the  gl transaction so that they can easily be posted  to the erp system. This process helps to eliminate  duplicate data entries as well as greatly reducing  errors. That's how fast and easy your accounts payable approval process can be with DocuWare   for invoice processing. The straight through processes  are even faster. Let's go back to the document tray   and store an invoice that uses a straight through  process. In this case the validation workflow   determines if the invoice is a quick match based  on the data in the vendor master file. Additionally   DocuWare offers a three-way match that validates  the corresponding purchase order and packing   slip in the archive then automatically compares  the invoice amount against the purchase order   for a straight through process and the invoice  immediately goes to the completion step. With DocuWare for invoice processing you no  longer need to worry about lost documents,   late fees and missed early payment discounts.  All invoices are easily searchable and a   complete audit trail offers total transparency.  You can start automating your accounts payable   process with DocuWare for invoice processing. The  pre-configured cloud solution shown here is ready   to use in just days. For more information on our  pre-configured solution for invoice processing,  or on our flexible customization  options, visit us at docuware.com/invoice-processing