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Balance invoice for businesses

hello and welcome to management do statement in this section we'll explain how to send batch statement invoices out to your clients to begin with I'm inside a client file Tommy Sager I scroll down here in the transaction information section you'll see he has three transactions fee for 125 a payment for 125 and he has an amendment outstanding balance of $65 so a statement is going to show all three transaction lines not just focus in on the one outstanding balance so if we go into the reports scroll down to management balance due statement and if you look here are filtered by it's going to retrieve the information from the receive date of the return and an existing client balance so for this example we go back into Tommy's file this is actually for a 2012 return year where he has the outstanding balance so I'm going to go into 2012 if you look here receive date is 214 2013 so this is the date you want to focus in on for running a statement so I'm going to go to reports come down here to balance do statement and I'm going to put a date in as 21 2013 and I'm going put a end date is 220 2013 and let like the bookkeeping or I'm sorry tax prep business type hit go this is going to retrieve all my clients with a balance du during that date range in this example I have 93 that have a balance do between 21 and 220 of 2013 so to find Tommy Sager I do a contrl f and it'll search right to Tommy's file here and as you see all three transaction line transactions are displayed the two that actually here's the payment original fee and then here's the amendment for the $65 outstanding balance so you could either print this one off individually it's a large file here because we have 93 and you just select the page which would be in this case if I come down here I can see what page I'm on 81 so print page 81 or I can print all 93 so this is a way of doing it by batch I explained earlier in the print transaction history if I want to just do an individual statement or invoice I would do that from within the client file now if you want to print mailing labels you can come right down here to balance two mailing labels and do it again do the same thing by date range but now with our invoice allowing for Windows Windows number n envelopes you probably don't need the mailing labels anymore one thing I wanted to point out in addition to showing you how this works is if you look down at the bottom here the note it says client balances are automatically updated every night at midnight so if you if you log um a transaction showing a balance do for client it will not show up in this report until the next day so just we have to run this suit it's a large report so we have to have it go through a process at midnight to calculate the balance is due and one more thing I'd like to point out let me go back into Tommy's file here again this is 2012 so we need to go down to 2012 or the balance due as I discussed under the uh invoicing report this done box is very important well with with the statements this is not important so if I have this box checked the balance due statement report is strictly looking at a balance due has nothing to do whether this is checked or unchecked I just want to point there is a difference between sending invoices and sending a statement that's all I have for the balance to statement report thank you