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Billing sample for Operations

foreign welcome to today's Dynamics 365 Tech talk uh today's topic is Dynamics 365 project operations billing and invoicing uh I'm Otto I'm your technical moderator today uh we're broadcasting this session through teams Live Events the audio will be heard through your device speakers the section is going to be recorded on behalf of the Microsoft Corporation and when you join this event your name email address and or phone number may be viewable by other session participants in this attendee list by joining you're agreeing to that experience uh the recording itself will be available for you over on the tech talks Community Dynamics page within the coming weeks if you happen to have any questions for our presenters throughout the session uh or need support feel free to go ahead and use that q a panel located on the right hand side of the screen uh you'll see a a few notes that I've put in there as well regarding closed captioning and uh if you have any technical issues today as well that's that's the place to be so with that thanks for your patience during these announcements presenting for us today for Microsoft we have visalina and Neva a senior program manager Roman a Big Bill catof senior r d solution architect and Martin Walker a senior solution architect so with that vesselina over to you thanks for joining us thank you Tom and hello everyone we igh with you on this sunny summer day let's kick on before we start I'd like to remind everyone about this great resource published by the fast track team the implementation guide it contains our collective experience when it comes to best practices for implementing Dynamics 365 applications topics such as project governance methodology environment management Costco live service are included we highly recommend to you to check it out as part of this Tech talk we plan to go through manage billing and invoice processes that are available in Project operations these processes are reviewed in the context of resource non-stock deployment or integrated deployment for Dynamics 365 project operations what we will not cover today are deployment types detail aspects of the data migration and Integrations licensings or technical details some of these topics are already covered in other text logs which are part of this series our agenda for today is to go through the billing and invoice processes including invoice Corrections and inter-company invoicing we will dedicate most of the time on demo how that works in Project operations we'll share at the end with you the data entities that underlying these processes and provide you with some links for additional info maybe here is the best place to clarify how we distinguish billing and invoicing as bills and invoices are often used interchangeably in the business sector we are not aiming for the correct definition please don't start the discussion we merely explain how we Define them in our process taxonomy so billing for us is the process of planning and preparing the schedule and invoice run invoicing is sending and posting to general ledger the legal documents for the goods and services we provided that is essentially the professional way of requesting money for our work foreign you're probably quite familiar already with this diagram that shows the three deployment types as well as the components that are part of each one as mentioned in the beginning we won't be going into details but it is worth reminding everyone that the light version of project operations make use of dataverse only and wrap ups the project for the web engine for schedule management the stock price scenario deployment is targeting the project financials only and it's available as a module in the finance and operations apps finally the restaurant's non-stock based scenario is a close cross-platform with both dataverse and finance and operations communicating through dual rights today we'll be focusing only on the resource non-stock based scenario this high level diagram showcased the end-to-end project operations business scenario and how different areas interact with it with each other today we'll be focusing on billing and invoicing and of course we cannot do that without going a little bit through project contracts and the project planning for other business processes please check out our project operations Tech talk Series this and the next slide will show you different process diagram perspective of the billing and invoicing capabilities this is a very high level representation of how project operations enables billing and invoicing flow diagram in a nutshell everything that is ready to be invoiced is transferred from dataverse to FNL through integration journal and the performer invoices when posted on the finance side cost and revenue are reflected in the project Ledger general ledger and the respective customer Ledger following the same structures we had in our previous Tech talks in the billing and invoicing we identified five main personas that being the team members who is usually doing the work and book actions the project manager responsible for planning scheduling estimating project and very often creating the initial performer invoices the account receivable Clerk and the project accounting taking care about the financial part of the invoices processes and of course the finance manager overseeing everything you can see a snapshot of the main processes that are enabled during billing and invoicing the configuration required the data entities that you may want to utilize if you're integrating or importing data from external system and of course the main integration that is required um as a standard database capabilities now if you're implementing project operations and especially if you're a solution architect you would need to create a similar project operations process architecture here is how we see billing and invoicing processes look like on a level 2 and 3 following the operational and the logical sequence of the operations we will demo most of this today in the same sequence so let's start with the billing the first thing worth mentioning is some terminology the project contract lines Define the billing method associated with the project transactions we identified two main billing methods the first one being fixed price this is a type of billing in which the customer pays a predetermined amount for the entire project usually on a specific milestones time and material are projects where the customer is built for all the costs that are incurred on a project this includes cost for hours expenses items and fees Dynamics 365 project operations support retainer based contract even though it is not a billing method per se it does support the billing methods in a way that you can set an equally distributed payments that the customer will be invoiced for throughout the duration of the project this type of contract is typically used for time and materials or consumption-based billing models where there is need to give the customer a predictable invoice and payment schedule not to exceed limit is mentioned here because it's very important control and validation on our billing schedule there is the new variation method in our roadmap that is called progress-based billing on fixed price contracts where a portion of the Milestone is invoiced each period instead of the home Milestones as it is now so watch the space that's coming next year the second the second step down detailing the billing is the billing type so we distinguish chargeable non-chargeable and complementary billing types which are a field on all the transactions that are going through our billing and invoicing um they're not available is a billing type that is used on the approval an actual line of the time expenses and material usage when it maps to a contract line that is fixed price billing method so if even if you put that the specific time is chargeable if that is linked to a fixed price contract line eventually the system will convert it to not available you can have some flexibility and drill down even more and do some additional scheduling on the different methods through the task billing setup you can set up manage not to exit on a contract level or on a time and material lines and you can also create as I mentioned earlier the project contract advances and retainers as part of the our story today we'll covering only few scenarios however in real life you may encounter many other combinations we appreciate how flexible managing projects could be and especially for the folks who are used to project hierarchies and coming from the PMA World here we can show you how you can leverage project contract the lines and the billing methods and here we can give you some additional common scenarios that you can use as a reference later on when you try to design your billing and invoicing so let's now move and show you how that's works in the system let's start now with our story on a fictional company Parks and Recreations working with our functional customer SX consoles where we try to improve the Central Park and make it better for the people who's visiting so we're creating first initial contract with them and we agree that we're not going to exceed 20 000 limit then we need to create contract lines so let's start with the fixed price contract line and here we agree that our Discovery time together with expenses will be built on a fixed price method we may include some fees as well throughout the project let's save that one and let's go and apply our billing method on a time and material so on the time and material we discussed that we're going to include our design and plan time we put some ref estimation for the time that we're going to spend here and we pass this information to the project manager so the project manager picks everything that they knows for the moment from the contract from the contract lines and go and start estimating a little bit more on on that deal with the customer so let's put the Hat of a project manager and switch to the project so we already created the project here we add all the tasks we need we assigned a generic resources to our tasks we adjusted the timeline and we added some interdependencies we estimated roughly that we're going to finish mid-september with our work we did some estimation on the expenses in terms of a mouse and meals that we may have and some estimation on the plans um that we're going to build and here's the overall we saw that our total cost is around 11 and a half and our total sales will be 23 which is a little bit more than we initially discussed with the client so far we don't have any link to the contract but we're going to rectify it just in a second so we opening the contract line and here as you can see there is no project but through the project field we can link it with the project we just created you see there are message that the billing Milestone should be 3000 as on the line and we're going to rectify this just in a second by going to invoice schedule tab my click we add invoice frequency billing start date and then we click on generate periodic milestones and that's it as simple as that we have two Milestones created for September and October to build equally our customers as 1500. let's save that one and go to our time and material contract line we attach again the project here and we can add an invoice schedule if we'd like only at this point on the project contract lines we can add additional details to estimate our contract but you can do it through here but it's very good idea to do this through the project way we already estimated how our project would work so as we can see here on the projects now we link the lines oops we linked only one of them so let's save the time and material line like that that one is good so let's look at the project again we only need to refresh it and the second contract line on the project Pops in here too there we go so we have the two contract lines linked to our project and we can add some task billing setup as we mentioned the discovery task we agree that this will be built on a fixed price so we're adding this to the design and planned Discovery and expenses uh or the line and by doing this link we determine that all the time that we book on our Discovery task it will be built on a fixed price method so we do the same with all the other lines and we adding them to the design and plant task line let's finish with all of them and here I'm showing you how you can be flexible with all the tasks and everything that you do on the project can be linked to a different method on the order side let's save it and go back to our order so now that we assigned the different tasks to our order line we can bring in the details here click on the project contract line details and import from Project estimate by doing that everything that we linked as an estimation on the project to this contract line will be brought in here just second and there you go here on the time and materials we see the materials and all our time that will be built for the three tasks are here all the prices um a transfer here as well and you can use this um for your initial Baseline amount the contracted amount reflected um the amounts that we brought in and we can run the billing schedule this billing schedule will be picked up only by the automated invoice posting that you're going to see later on and we have three invoice run for August September and October decided to have at the moment so let's do the same with the fixed price contract line we click on Project contract line details we adding import from Project estimates and with the click of a button you have your initial estimation in a detailed place here you can keep this one as it is at the moment so we have the expenses and the discovery line even though you change your estimates on the project level you can always keep this as your initial Baseline budget and compare with it later on you see the contracted amount has changed a little bit based on our detailed estimates the only thing we need to do is Click again on generate periodic milestones and the Milestone amounts will be updated automatically for you there you go 1605. so let's look how our contract look like so we created the contract we have not to exceed limit we can have more than one customers if we need for that the only thing from our processes it set up some retainers here you can be very flexible but I can only show you how we're going to set up two deposits one of the beginning of the project and one mid projects just to ensure our work is um going and the client is committed so I'm just speaking um two as a number invoice frequency at the month end and let's say that we'd like to have 500 at the beginning 500 Midway um I don't want this to be the month 10th so let's change it to the first of August and let's even change the invoice status to be ready for invoice so the next time we run our invoice run this will be pick up by the system and invoice to the customer and that's it with all the billing processes we show you the contract the contract lines and how you attach the project how you add additional details and what to be built through the project lines at the contract lines on the project information we link the each task to the different billing methods we link the order lines to our project we add additional estimation on our expenses and the materials and add them to the different lights and again an underlying to the different billing methods and we can even add some additional setup if that's required let's say that throughout the project we decided that this task will not be chargeable anymore but will give you that as a complementary to the customer the flexibilities are almost endless so with that said um let's move to the next part of our process is that's being invoicing so let's go and run and post some invoices so first let's start with our invoicing processes so what you need to do here is first you need to review your billing backlog so everything that we explain at the moment you set up for a good start then the people start working on a project and they start to build some actions you put some your Milestones as ready to invoice so by doing the reviewing backlog you check everything that is ready to be invoiced once you're happy with this you just create a proforma the proforma invoices were built as an extension to the invoicing Dynamics 365 sales however many differences occur in the invoicing process between cells and project operations you can now either manually create a performer invoice or use a periodic process as you're going to see in a bit the project manager then can adjust a draft performer invoices as needed and then the only thing they need to do it confirm it once that's confirmed the integration kicks in this performer invoice is translated to an invoice proposal on the finance side where the accountant can look at further uh apply some adjustment on a tax for example and approve and post and distribute the invoices to the customers and almost all of this can be automated which is the usual way how are you working so now I'd like to bring your attention to the different statuses that you're going to see throughout this so when you create a performer invoice on the top you're going to see this draft invoices this is the process that you actually can build and customize yourself and you can manually move through these different process statuses the project invoice status and the invoice status summary uh historically statuses built from cells and PSA respectively so at some point these statuses will be combined some of these are changed automatically from the system for some of them you have to manually adjust them the billing and invoice status is a feature is a field on a on your actuals and these status is changed automatically throughout the system when you move the invoices from one stage to another on the finance side the invoices are either with the process open or invest so with that said I'll hand over to Roman to show you how you usually going to operate using the automations in the system and be an easiest happy as the robots on this picture Roman over to you thank you Selena thanks for the great introduction to the building and invoicing process I'm going to start by showing the automated invoicing flow across dataverse and fine separations that most companies would like to follow and then explain the details of this configuration of that Automation and after that visually now we'll demonstrate a detailed manual process that you may want to follow until you get confidence in the solution and then automate so let's go to demo let's say we want to uh invoice our customer and let's go to our project and go to advances and retainers and let's say we want to take these three advances and make them as ready to be invoiced let's mark them and click on ready to be invoice and then invoice automation would pick them up based on our invoice schedule as Vaseline was showing or in our case with Simplicity we're just create the invoice manually here our project manager will review this project invoice and when everything is fine you click on the confirm button once it's confirmed it will automatically flow through dual rights to finance and operations and what is left for me to do is only to validate that everything is posted correctly behind the scenes there is an automation working that will post the transactions but let me go and show you how it looks on defined separations so if I go to my FNL environment and go to my project management and accounting and go to projects all projects and search for my customer project and here I can just go directly or click on the project invoice proposals or invoice Journal and I should be able to see my three transactions here if I minimize this section here we go these are the three transactions that we marked on the date of our site already invoiced and posted I can check my voucher I click in voucher button here I can see my amounts I can see the sales tax is applied this looks looking good I can check my posted sales tax here if I want or I can go and click on The View original to take a look at my printout I can also configure emailing or printing to PDF from this if that's required [Music] so let's take a look at our printout this is how it looks I can see the totals are correct details it looks good so that's that's the process and um also what I can show is if I go back to my project I can click on deposit transactions and here I should see my three one account transactions are fully invoiced and posted already that's how it is done so let me show you how the automation can be configured so let's go back to customer engagement and if I go to my on the bottom under settings and click on the recording voice setup I can create a bad job a periodic by job that would create my invoices on a regular basis so I need to give it a name it must have the create invoices words in order to correct logic to be picked up I check the frequency and I select daily or monthly depending on my needs and once I save it I should be able to click on the flow button here on the right and select process run color this is the workflow that will be running on a daily basis and picking any transactions that are ready to be invoiced and based on the invoice schedule as Visalia was showing and creating the invoices and if I go to related background processes here we'll see my execution okay this will create the invoices and once the project manager approves them they they should be going to find inspiration so let's uh automate the find separation part so first of all we want to take actuals and import them from staging to our integration journal and for that we want to go to Project operations periodic import from station table and set up a recurring by job so we ensure that batch processing set to yes we give it a name for jobs so that we can easily recognize it set it node and date give a 10 minute interval between the runs and click ok this is the first by shop that is added to the queue and as a next step we want to take this created invoice the the integration journal and get that posted so let's go and click on this post project operation integration Journal and give it a name again click on recurrence no end date 10 minutes interval okay okay and this by job will ensure that the transactions the actuals from imported from the custom engagement will be posted as a last step we want to get the invoice proposals posted automatically as well so with that for that we click on the post invoice proposals by Joe we set light selection we may want to print or email our invoices here as well we click on select button to set the criteria for our invoice proposal status transactions to be picked up by default the system will pick any transactions that are in status approved and open and that's fine for me click OK I click this little batch drop batch button on the right to set up my recurrence again I click on recurrence nine eight okay okay okay and that asked me to confirm that I'm gonna not going to print and that's fine for me and here if I click on this little button I can see the three by jobs are added to the queue and this is all what is required to fully automate my invoice inflow and help project accountants to to do the job they would only need to do some interference if there is some errors that requires amount of validation okay that's that's it um over to you with Selena to continue with the manual flow thank you Rahman so let me switch to my screen and show you whilst everyone else is looking automation people on our project was working and there was um building some tasks and materials to our customers so let's look what happened on a project so on the task level we have built our Discovery time to the customer we haven't built it sorry we just booked our time the two hours and as well as the architect did some planning already on a planning side let's track this as a effort or you can track it as an ex as a cost as well and let's look how the actual looks like on our project the same way as we can check on the billing group on on our system we can check all the different views of our actuals and and ready to be built so let's look at the combined actual so we have our deposit to the client uh booked in here we have a time for our Discovery as you can see that is only put as a transaction of time cost whereas in the time that we booked on our planning task that is to be built as a time and material method has two lines on it one for cost and one for unbuilt cells that is because it will be built the same goes for our materials they have two lines one for cost and one for unbuilt cells whereas the expenses that we agree that it will be built on a fixed price method only reflected as a cost transaction type so you can check the project contract milestones and if I need any of this can be marked as ready to be invoiced you have also another view if you have more than one project you can look at the actuals on your contract order and here you can see combinations of all the projects with the same information related on the actuals just it will be combined in one place for your contract so now let's go and Mark all of them as ready to invoice and don't worry even though if you mark all the lines not all of them will be invoiced to the client you'll see now how the status has changed on the lines that I need to be built we'll see that these are from unbuilt cells change to ready to invoice the others that only cost they will not be pick up by the automation or by the manual creating of performer invoice and it will not become part of the invoice but they will be only reflected as a cost on our project and respective contract so now let's go to the order and we can create invoice from many places but let's do this from my our contract order make sure that we have everything that everyone is doing on our project on our contract reflected refresh and create an invoice it will take few seconds from the system to create our proforma invoice and here you can see our project baselines I showed even though we see the amount only on one of the lines on the Discovery and expense you will not see an an amount to be invoice so here we see 925 for our time and the trees that we're going to plan together with the applied advances and retainers remember the 500 deposit that we put now is reduced reducing the amount as a total amount we have 425 so here the project manager or any other team member responsible for invoicing can go review and apply some changes like in our case we don't want to reduce the amount but the entire deposit but we'd like to do this by um 200 we need to do this with the negative sign there we go so the only thing you need to do is to address all the changes that you need to do is just recalculate and refresh your invoice line transactions so the next step after you do that is to confirm the invoice so as you can see now our invoices that will be built to the client is 725 so let's confirm and now the invoice is transitioned to finance and operations so you can look at the details clicking on the line to see what it will be built and here we see our trees that's going to be planted together with the time on our time and material line are reflected and these are the two lines minus the deposit we see that you're going to see on on our finance app on the other side so let's move them and the first thing we need to do is Refresh on our project and you'll see that here we have already created the header of our invoice proposal even though the amount is zero so in order to bring some amounts we need to First import from staging so this triggers all the mappings that's done as part of the drill right on the background and bringing the relevant transactions in the relevant place so let's look first at the project operations integration Journal for our date so we Opening Our Journal lines and here we our setup is done on a daily basis for that reason I see somebody else's transactions which we're going to delete but don't worry the next time you click on import from staging they will be back again so here is our time uh four hours for our planning task brought in here as a cost and sales so once we post this will be reflected in our cost and our um whip items why our trees are not here let me check um yes we definitely brought him um as invoicing maybe they already picked up by the automated flow that we checked so let's post this um journal and then I'll check on the project level what's going on so let's go to our project again find it we're working on a SX Park number four and here you can see all the posted transactions or the pending transactions everything that's coming yes our trees are here so we have here again as you can see two lines so one is for the cost and one is for the revenue that it will be built oops let's filter again and here we can see um what's happening on our project invoice proposal level let's open the invoice oh this is our invoice that is already booked for the deposit I think I need to refresh it foreign yes so here we have our invoice with the amounts this time protein and as you can see we have our time on our hour lines the four hours we have the amount on the item tab we'll see our trees that are ready to be invoiced and an on account type tab we see the minus 200 for our deposit the last step we need to do um here is just post so once we do that again the integration will be triggered an update on the invoice status will be transferred on the date of our site and reflected on our actual lines that's now done let's look at our actuals here and see how our statuses has changed first you notice that we have many more transactions here because the unbilled cells now already build cells and our billing status has changed to customer invoice posted on the invoice you can change the status on the top manually you can also look at the actual Sony project level again refresh and the same reflection of them actuals and billing and invoice status will be applied here you can do the same with your milestones and you can track everything from a invoice or your contract level as we're mentioning as you may have more than one's project here you can see all the invoices that are built on this contract together with all the actuals related to our order no matter which project or which customer this was built to and that's it as simple as that let's move to our next um process level two and that is invoice Corrections so you can make edits to confirmed invoices by just um before you confirm the invoice of course you can do a lot of edits you can even delete the invoice and start again so once you confirm the invoice you can open the confirm invoice and then select correct this invoice by doing this a new draft invoice is Created from the confirmed invoice and all the invoice line details from the previously confirmed invoice are copied into the new draft and then the adjustment status is changing so the adjustment status is a component of a actuals and as you can see here I use the example from the 500 deposit that you we did for the customer I just picked this invoice I mark it for correction and um I posted the new invoice and by doing this you see how the status change on the first line to adjust it then unadjustable and we're left with the new invoice posted to the customer of a um a hundred dollars so the adjustment process is changing only on the actual site on the C side and on the invoice side the invoices following the same logic on the finance side you can apply changes to your postings to your tax and here I posted a link to the corrective project invoice docs article where you can see a matrix there is a very good table that I recommend for you to watch out because it will show you the different um key points and understand how the different type of transactions and different type of lines can be corrected throughout the project as for example um previously confirmed product product based contract lines and not copied over processing correction on the product based project invoice is not supported at the moment you'll see that the Milestones Corrections are always processing a full credits the retainers or advances can be corrected if the customer was invoiced for an incorrect amount as I show you here you're quite flexible for that but I don't want to go in every single scenario but just open the docs article and you see all the possibilities that you have and the stage that you can do that so let's now move to the next um set of our processes and this is the entire company invoicing and I'll hand over to Roman to walk you through that thanks Basie so your organization might want to borrow some products or services from other legal entities and you can see the business process catalog on the left side and on the right there is a diagram that illustrates the relationship between the companies so the legal entity that provides that additional service or product is called lending legal entity you can see it on the right side in blue color the legal entity that receives this Arizona product is called borrowing legal entity it is our company that provides the services you can see it in the middle in the green color that provides the final service to our final customer which is on the left so let's go into the system and I will show you the process um uh let's start the demo okay so yeah we have our project right and we want to set up our team first of all so if we go to the team tab and here we can add our resources so I added down Phelps who is from gbpm company a different company from my from Mars here if I go to the resource and go to scheduling this is the field company where I can configure my what company my resource belong to so let's go and add some extras I'll go and add some time and expense first of all if I go to time entries and click on the new time entry button I can uh let's say I worked one hour on the project which is my SX Park project and I click on Save and close here I've got my line I've validated everything's fine and click submit to get approval from my project manager okay and now let's go to related and expenses and let's say we have spent one night in a hotel and we want to appropriately charge my borrowing legal entity for that so if I select my project again I choose expense category which is Hotel there we go and validate everything is fine click save and close this creates another line that I select here and I can submit it so once this lines are submitted my project manager of my borrowing legal entity should be able to go to the approvals and get this approval approved okay so let's let's go let's imagine we speech to our project manager role and go to approvals here I can see my time entries that I just entered and I can approve it okay that's done and I do the same for my hotel entry which is under expense entries here select the line and click proof and once it's approved this will flow through the all right into the integration Journal automatically based on my automation that I shown you before and will be posted automatically so what is only left to do is go to for Inspirations sorry lending legal and cgbp I'm in our case and I go to my intercompany customer invoice and approached invoices and here I want to invoice my borrowing legal entity for that I click on new and select my usbm which is a boring little entity and click on the search button and this should pick the transactions that were imported from Custom engagement my hotel and my one hour of work I'll click OK and this creates basically a free text invoice against my usbm company so click on post and validate settings and click ok so while it is posting it is also creating um intern company vendor invoice on the usbm site so let me switch to ESPN and validate that it is created so if I go to ESPN and go to my accounts payable and click on the pending vending invoices should be able to see my invoice yeah here we go if I open it I should see my two transactions here yeah we can see it I am you can see one hour and one quantity I can see the prices are correct validated everything is fine and I can post it yeah and once it's posted that's that's it that's finalizes my internet company invoicing flow and if you want to read more about how to configure there is a doc article that explains the detailed steps how to configure into companies with that I wanted to cover the data architecture a little bit in case if you want to make some configuration or some customization of your integration between customer engagement and fine separation I want to show some diagrams that might be useful and you can download them later after the tech talks there will be a PDF file that you can download so this illustrates the contract contract lines and projects entities that are used on both sides and you see there is a one-to-one much more or less and here we can see the fixed price bill in Milestones um both on the dataverse and file inspiration sites you can see there's a bit of different tables involved and here's the invoicing tables you can see the invoice header on the left side in those lines details and actuals and similar tables on the right side are in defined separation okay with that I wanted to hand it over back to Selena to show you the resources available uh for you to follow thank you Roman so here we captured few um everything that we explained today you can see this in the resource invoicing you can see additional information additional variations and scenarios that are um shared with you through these resources we have also gathered here the general resources that you can utilize for your work on this or or other solutions that you need to do as well as the documentations and learning we added the last slide with the useful links on the SLI compliance and support as we see that people very often missed that which is a very important part of how we operate and on that note let's check and see how the Q a session is going Martin is there anything specific that you'd like to bring in and anything that you we may have not answered yet yeah I think we've uh We've answered all the questions along the way uh so thanks for all the great questions and hopefully uh you know you got some value value out of the answers there are a couple of other um common questions which come up which I just wanted to highlight as well um seeing that we have the opportunity um the first is um you know the tends to come up is why is there a billing process in the dataverse app and um and then also an invoicing process in finance and operations and really that's about separating the concerns of the project manager and the project accountant personas the project manager usually knows what work has been done and when it's ready to be built to a customer but typically shouldn't have to worry about things like sales tax rates and sales tax jurisdictions and financial Dimension impacts and the general ledger and so on uh so the project accountant can then manage those independently in the in the primary app that they use so fundamentally that's why we have that split into two parts one where you know the project manager is you've seen in this presentation is you know um you know processing actuals and marking them is ready to be invoiced and then creating a performing invoice for it and then the second part where you know the financial accounting takes place and the final customer facing invoice will the correct tax rates and and all the correct postings behind those to the GL um are are created in financed operations another one we see quite often is um when an invoice proposal is created as a result of confirming that performer invoice in the dataverse app um you know sometimes people are wondering well why does that invoice proposal get created with uh with zero dollars and you've seen how um you you need to run the import from staging process whether manually or automatically to populate an invoice proposal but even then sometimes those invoice proposals will remain at zero dollars and fundamentally the reason for that is um that we want to complete invalid invoice proposal only to be created before somebody goes and tries to post it so there's two checks that are actually happening in the business logic when you import from staging before it will populate an invoice proposal and one is that all of the invoice all of the build sales lines have been synchronized from dataverse um because obviously you wouldn't want it to be halfway through syncing them and then go ahead and post the invoice voice and end up with half an invoice the other thing the other reason of course is that you also need the Upstream accounting to have been done on the related unbilled sales and costs so there's there's logic in there which checks to make sure that those uh integration journals that are related to the invoice proposal have already been posted so once those two things are true then the invoice proposal will populate it will have an amount and you can be confident that it's now ready to post um the final thing that I just wanted to touch on is we sometimes get questions on you know why are there two different expense entry experiences we refer to the one in dataverse kind of as quick expenses because that's actually quite descriptive you saw a little demo of it there that Roman provided where you um Can very quickly and easily enter an expense but then there's also the full expense management module and financing operations obviously our recommendation would be if you have requirements that um that you know are better suited to a more complex expense management process with policy rules and workflows and so on then the the expense manager module in in the finance and operations app would be more appropriate and then those synchronize over to dataverse and get treated like any other actuals there um you know they automatically get approved and uh you know and at the end and the corresponding actuals created which then flow back into finance and operations to create the necessary cost and unbuilt sales records and integration journals but if you don't need all of that complexity for the expense management side then the quick expense experience in the dataverse app provides a simple way of creating those those expense actual you know with less overhead if you will so hopefully that answers uh that clarifies that for folks and uh I think we've covered all the other questions and um I think at this point we're just about at times so I'm going to hand it back thank you Martin and thank you everyone for participating today I'd like to hand over back to you Otto for the final words excellent uh well I've posted a link to a short survey there in the Q a panel which certainly love to hear your feedback about today's session and what you may like to see in future events as well as a reminder the recording of the session today will be available on the tech talks Community Dynamics page there's Link in that chat there for you as well and with that hope everyone has a great day thanks for joining us