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Billing system example for Accounting

hi and welcome to network channel today we will discuss about building document in sap sales and distribution model we can call as a invoice also okay in this class I can explain you how to create a blink document okay how to generate account document what is account what accounting entries can be generated in building level okay how to cancel invoice okay after that I will show you building document type controls okay here we can have two types of building documents are there one is delivery related building and other related building both I can explain you with configuration okay so before going to Deep Web please uh like my video and if you have not subscribed Please Subscribe my channel okay yeah we need sales order and a delivery to create delivery related building va01 okay or PO number commonly we need to enter po date material number one slash zero six harder quantity okay item category TN again I can single item also you can do okay multiple items also you can do but I can enter two items okay and sales at a level two controls are there related to building one is Vivo V8 sales document type level sales Dortmund type level one control is there that is foreign related billing and other related building and intercompany building we need to uh maintain okay these two parts I can explain now now in the company building type excellent Video available in our system in my channel you can watch it okay Billy related building and other related building I can explain in this class okay and also if we can if we maintain by in written orders credit memo debit memorable we can maintain building black in this class it is not required okay create memory a bit more Returns videos available there you can check it okay only these two we need to maintain PA an item category pivo V7 transaction okay item category level one control is there that is most important okay pin item category building relevance it is most important to do building building relevance stands for a stands for delivery related billing okay one more item category is there that is Tad okay t-a-d that is Adder related building purpose we can use okay matter related b b stands for adult related building okay this is most important control to do building status ing to other Quantic based in order quantity we can do it okay these two controls is most important in item category okay yeah now this is my sales order in completion log there is no incompression after that we need to deliver it is delivery related building okay okay sales order created as an VL 0 1 n v l 0 1 n to create delivery you can check here also say vl01 n is transaction okay enter your ship shipping point which we have entered in which we have determined in sales order okay sales order schedule lines not available picking okay single item also you can maintain no issue that is not a problem okay storage location you can enter here okay here also you can enter storage location okay you can do postables issue okay delivery class already I explained yesterday you can check their details okay yeah now we are creating building vf01 to create building vf0 to change purpose vf03 display okay here enter here two types okay you can enter enter delivery document type you can choose build uh building five year otherwise it will take it from sales document type level which you have maintained daily related that that document it will take no need to enter if you want to enter different based on copying controls you can maintain different we can create different building also building date it will take from sales order okay so via zero three level via zero three level there is building a date is there where we can find it building document here building rate okay this state system can consider for building okay Enter if you can enter today date it will take sorry today date it has taken okay building date today date it has taken okay I have opened World document I hope okay this this date today date it has taken otherwise I'm not saving it one more option is there to create building just what I done va01 sorry we have 0 1 just I entered it okay and now I will show you one more option we have 0 1 okay I have not saved before okay select this building document here selection list is there you can select here system is asking which item you want to do building if you want to do building both items you can select otherwise single item you can do from here okay that is the option over there then copy here two types so direct enter or other are uh you can select a selection list okay double click here system can see detail okay copy okay save it save it go to vf0 to map click here and building document created here okay we are going to change mode we have 0 to okay we have 0 to level okay we have 0 to level you can select all conditions everything okay here uh we can have head that this is header icon or go to header directly you can go otherwise item also you can go from here go to otherwise you can double click item level okay first we will check in header level whatever data is the header level okay uh here building weight company code okay reference document okay well same number it has taken okay a document currency exchange rate generally whenever they are asking accidents you can do it here okay example company code currency is different here currency is different exchange rate will come here but it will get it from ticker table okay OB zero eight I hope that from the transaction Okay tcur Fable okay we will get it from there it is most important assignment means reference document that is the delivery document okay it is account assignment group which we have maintained in customer Master building tab okay uh there from their dining related data we can get it price list customer group everything comes up payment okay in code terms for customer related data all we will get here pricing processor which pricing processor we are using okay that's we will get here and also destination country that means customer country tax classification in customer okay vat registration number that is in a customer Master General General data uh General data uh level we have tax numbers are there okay control table level we can get it okay country okay this is all we will get it here region which is in customer region okay everything will get sales organization distribution Channel division sales District everything we can get it here the header partner level whatever participle part we cannot see in the header level when you sold to party level sorry Butler we can see shift to but remaining all we can see here conditions all items price including here it will come here okay portrait not required header text text uh you know if you want to maintain text you can use it okay text determination excellent Video available in our system you can set it okay after that item item data okay item level item level okay here if you maintain cost center profit Center WBS element in sales order uh item level accounting tab level it will come otherwise it will come blank but it is most important okay from up we will come okay building quantity okay um quantity conversion everything net weight grass weight okay sales document which sales document preference which uh delivery document reference either a daily related building it is not it will not come okay because it is ADD related CC per sales order J for this is document category okay division plant okay storage location everything you can find here okay and also pricing a date okay pricing uh material group everything away whatever we have maintained in uh whatever we have maintained in material Master everything you will get here okay and also country okay this is the item item level country business area Okay tax classification material Master okay okay uh here uh destination country details we will get it here okay and also sales organization distribution Channel division everything we will get here at that level also you will get here also you will get okay here and also here so the important thing is this account assignment group from Material okay it is from Material sales are two level we can maintain everything we can see here item Partners we can see four we will see here okay conditions this item price okay this side 10 item price okay uh 10 item price we can see here for trade not required text if you want to maintain item level text okay you can see here you can watch my text determination video po data pure related data purchase order number whatever we have maintained in sales order these all are coming here okay uh you want to see second item also you can see okay uh this is not required okay like that we can create uh building that point save it already it is saved okay then contingentry okay whenever we are doing building document I can be generated okay once we created building building we need to generate accounting entry then only our duty is completed from sales side after that accounting entry means that is finance documents okay these sales values this this invoice values can be posted into accounting okay based on revenue account determination okay revenue account information Sorry video is there you can check it okay in my Center okay based on Revenue accounted match it will post it to uh it will post it to accounting okay that is accounting document this account based on this accounting that meant how much a customer need to pay how much they paid how much you do they can check it in fbl file n okay fbl five n transaction this is accounting document okay where we can set you can check here click here here also you can see okay here also you can say cooker double click okay here different things are there here this is my customer number customer is debit accounting entries at building level you can find you can find prop uh enter here in this case customer is debit okay sales revenue is credited it is domestic are expert nothing sales revenue is credit okay tax is payable here here debit means credit debit means Plus Credit means credit means minus okay reductions are uh plus only okay and also output packs output tax should be payable to government payable we can say okay not a credit card anything cable okay output tax payable okay this is second item related this is first item related two items are there right go all you can see here okay this is accounting document here we can say here and also also you can say cat okay document flow level here you can check okay see here also it is there okay first we created sales order okay delivery invoice okay accounting document this is flow you want to see total blow va02 level starting phase level go to accounting that dot go to document flow okay here system can display all the accounting sorry all the document flow okay a standard add a sales order created delivery created under delivery picking we have done then good student invoice created accounting you want to check any document click here display document you can see that document and also you want to see Goods issue you can say here okay click here okay and also you want to see delivery you can see here okay like that you can see okay this is a delivery related building okay I will show I will show you not related building how we can create Slasher va01 already I explained in starting up this class and also item category should be pad okay you can create instead of that that anything no issue not M slash zero six it is uh related to Delhi related building okay one two equal quantity I'm entering okay pad pad means TRD level at related billing tid Vivo V7 level building relevance is ADD related building already as shown okay already I sure okay when I enter your plant I have not maintained plant determination here plant determination also excellent Video available in our system so you can check it okay double click conditions price not maintained here I can enter PR 0 0 manually okay 100 okay 100 euros go to edit incompletion lag okay save it okay it is not relevant for delivery it is relevant for building directly if you want to do uh delivery system cannot accept it you can check it okay one four five four two so let's say VL zero one n it is not relevant for delivery so system cannot accept okay no delivery relevant item in order one four five four two that means it is will add related building where we can we have differentiated item category level building relevance okay Western Building relevance okay lesson V of 0 1 we have 0 1 to create the billing document okay here two types we can enter directly you can enter billing document can be created with total build quantity I am not saving it such in vf01 by not saving I can do with the selection list Okay click on selection list here add the related building you can change the quantity value related building it is not all only you can check the uh items what items you want to do here we have what items if there is 10 item so that you can select what items you want to do remaining we can remove and also here quantity also quantity also we can sense okay quantity also you can change okay copy save it if you want to enter you can seek okay uh some there is no difference okay maybe you can check difference here okay yeah before here delivery number came here J K here both are sales document only okay in delivery related document here sales document type will come c will come here uh delivery document to come jcom but it is ADD relatable only both are Adder only okay save it feed also same accounting entry can be generated change change means we have 0 to okay accounting double click here see customer is debit sales revenue credit okay deduction debit output tax payable okay this is accounting interest okay now we can check mandatory configuration okay once configuration is completed I will explain thanks lesson and wise okay cancellation invoice okay person okay Vivo F A Vivo fa level F2 okay F2 is made argument type okay yeah please want to create a new document go to new entries or you can copy from here you can change it you can maintain this okay created by it will come automatically okay numbers range internal assignment number range International just I came with the uh same with the transaction I will show you number password I will show you path okay sap reference IMG sales under distribution sales and distribution buildings billing documents here we can make maintain here VY FBI we can write this is a direct already we opened system can show Lab code okay okay here we can check this is the path to come to building document instead of uofa direct transaction this is path okay spro I say preference AMG sales and distribution building building upwards building enactment type to maintain number ranges um same path or depend number ranges for building document but common transaction is their sales order and query quotation delivery billing that is vn01 okay VN 0 1 here we can maintain number ranges if we can click it it is external if we cannot click it is internal generally we can use internal only optional cannot be allowed for billing okay optional cannot be allowed for billing there is no option for external system can get it from number ranges automatically okay item number increment here here slash n v of 0 2 okay 64 I hope because I have created with the two items 10 20 km why because why because here we have maintained 10 20 30 party like that if we can give 20 20 40 60 80 100 like that you can give 100 100 200 300 400 like that it will increase okay for purpose we can give the item number increment okay yesterday document category generally each and every document there is one category based on this we can find this is this type of document that is for inquiry a okay quotation D sales order C okay sales order C M is for billing document okay where is m okay M is for invoice Investments building document only okay uh invoice cancellation n okay invoice cancellation purpose we can use n okay n we can say okay after the transaction group okay which transaction we are using is example I can use it I can use different transaction group here system whenever we are trying to do building system can view you can example I am putting quotation here okay you need to maintain correct transaction only otherwise system can use suppose now I am trying to I will try to do Milling out okay SN vf01 okay F2 what is uh so that's on va0 to one second yeah this document this is order related right there is a two quantity I have not done so open okay we have 0 1 okay I can enter here here you have two I am entering F2 transaction group I have maintain quotation okay sorry F2 okay I have maintained quotation system sorry okay system asked you please enter it in quotation level but it is buffered okay so it is coming so you should maintain seven only for building document okay so you should maintain seven only okay here posting black if we can maintain posting blank here before whenever we are creating a sales invoice building document automatic accounting entry can is generating okay if we can maintain posting black okay see slash and V of 0 1 okay here two quantity remaining okay this is the system cannot create accounting entries no accounting generated why we are using this posting black some of the companies they can create the bulk invoices but they cannot allow to post uh accounting entry some particular weekend or sometimes they can release it to accounting or some and different uh schemes okay they can release the accounting they can have authorization we need to provide okay in this case Okay in this case we can use posting black if we can put accounting entry cannot be generated okay but authorized team they can do the building example where we they can do here change okay here building document and release accounting one is option okay in starting stage here here flag is there it is really released to accounting okay this is a demo system we can release okay in real-time system there is particular team or particular uh persons they can release the remaining person they don't have authorization here that is done by basis Okay click here okay accounting entry can be generated no no accounting entry is there okay before accounting entry not generated that purpose we can use this posting black okay statistics we can use whenever we can use the reports are to get it this document or reports we can use this Statistics it is always statistics you can remove hosting black if you want you can photo okay billing category okay generally we can use this building category but special scenarios like down payment request okay building request okay uh the Milestone billing those levels we can use okay uh we cannot use for all development of most important field it is okay whenever we are creating or after releasing accounting entry is generating okay it is F5 F5 entry okay this here here this cap it is header level you can see see RV document it is how F2 is SD document type RV is FY document they can do it their configuration we need to maintain in building document type level if we cannot maintain document type also no issues system can get RV only okay if you apply team they want to give zvr yv something we can enter okay some different document but standard as per standard receivables account receivables RV document standard document we can use it if we cannot use also system can get RV document okay negative posting that is that means minus value posting should be allowed or not we can maintain here generally we can maintain no negative posting okay here negative posting for same period negative posting General that we can use always you can use it here only brands are head office okay customer okay Branch level customer Branch level we can maintain their Branch there is a customer level different branches and these things are bearings okay fair level we can maintain generally sometimes branches are there they can have okay customer means adaptation Branch means Brands Branch level so to party level we can maintain you cannot change it you can keep it okay invoice list there is invoice list topic is there I can provide you later okay there is a single invoice to generate in um customer Master Level also building documentary invoice time we can maintain based on this it will work single inverse we need to generate our multiple investors particular time that purpose we can use this invoice list prepared settlement will be that means this is a special discount which we are providing seasonally suppose the January 1st to December 30 first whatever sales revenue is there we need to provide some rebate discount okay customer can pay along with their invoice after that it will sit in provisional GL account okay we can we can pair them through credit memo that purpose we can use okay this is a customer level sales organization level and here the stick marker settlement we can maintain you can check a rebate to a rebate process video is there in our Channel you can set this topic okay translation building document okay now I can explain new cancel building document okay whenever customer have wrong posting wrong posting okay we need to cancel that invoice that purpose we can create this is F2 document if I want to cancel it okay vf11 is transaction to do lesson VF 11 to do cancel the invoice r okay you can click here cancel it will redirect to Via flower now we came to V up 11 okay automatically it will come once enter we have two two evf 11 which document it has taken yes one okay S1 it will take why because again Step 2 while doing cancel cancellation invoice can be generated it is F2 is canceling cancellation document is generating C we have planner save so okay now we are canceling the canceled the invoice okay some particular situations yes One S one why because we have maintained we have maintained cancel building document S1 here okay let's we can use okay copying requirement these all are not required here generally we can maintain we need to maintain some controls to do building example Goods issue not done at related delivery related building okay proper my invoice level we can allow it but we cannot maintain a document level copying controls level this we can maintain okay accounting determination while doing accounting nutmeg generated before I shown based on revenue account determination we can send it to uh GL account okay that revenue account determination procedure we can maintain here okay Revenue upon determination excellent video is there you can refer it you can learn it that is most important for SD and F5 consultant okay document pricing procedure whenever we are doing sales order pricing procedure is coming to sales order and building billing also okay billing also why because Baseline sales area document pricing processor and customer price similar this pricing processor can come okay because we can maintain same document pricing procedure in sales order and billing if you want to different pricing procedure nobody can ask nobody can have different the pricing processing cells are done building look at generally same pricing somebody you can ask interviewers ask how I can different I maintain different pricing processor here we can differentiate sales at a level a area for something I can maintain this combination remaining some combinations if we can differentiate it we can maintain different pricing process that purpose we can use okay payment cards that is a different process I can explain you later okay output determination okay whenever we are doing billing okay V of 0 to this is canceling voice I hope 66 because we need to send this is a building document is our internal document we need to send one invoice copy to customer that is invoice output determines this copy okay real time it will be change logos everything in the format everything is there we can write it okay we can have excellent video output determination for sales order delivery and building you can see all you can get how idea these all are some if you want item level we can maintain here generally we can use the header level we can we have maintained here this is application V3 LED document V2 sales order sales ad and query quotation V1 this uh building document V3 okay rd00 standard output you can watch output determination video you will get this address determination now so item level and header level we want to get okay next determination video is there you can check it okay what purpose you can use it this is this is total building document controls okay total billing document controls up to now I have explained I have explained building creation delivery related building creation order related litigation invoice cancellation billing document controls there is two topics three topics are remaining one is we have zero by one list of billing departments or report we can call it we can treat as a report also and copying controls I will explain now one more is there building due list I can create one more uh already uh billing dualist videos available in our system you can check it okay um now I can explain copying controls VT FL delivery to building okay delivery to building v t f L already copying control is also Video available again I'm explaining you okay I'm explaining vtfl one more is there delivery related building sorry add relatable V slash and VT VT F A this is add for add related billing which is uh coming first we can use it okay before uh opening that we can check vf05 n okay this is list of building documents are report here add open building documents and building documents for f52 is there if we can maintain it okay if we can main if we can maintain only this whatever building documents not posted to accounting entry those only will come okay if we can make you can click here you can D click here only whatever building documents posted to F5 those only come both you can maintain both will come okay all building documents here if you know billing numbers you can maintain here from two building numbers you want to enter you can enter here otherwise some particular numbers you want to enter you can enter here from Excel you can copy here also okay that is one option our building type okay what building type level you want to have to CR okay re like that okay customer you want to set it based on customer you can click here otherwise building date based on billing date you want to check you can check here I am checking from um well December 12th to today date okay whatever is there okay you can say yes see this much documents I have created in this series in this two months okay I want to check only open building that which is not posted to accounting this much documents are there these all are not posted this is IV internal company building this is up to normal buildings okay B3 S1 this is uh cancel invoice okay I want to check only which we have posted okay this is this is a selection list okay whatever output is coming this is output report screen okay this report these all options these are all options I have created one video where report and options you can check there okay this is the excellent options are there to download this file okay uh Excel file like that okay this is vf05 n okay now now yeah it is uh vtfa Adder related building okay Adderall related billing purpose we can use building type app to cells are the war from war we are creating direct building okay this is you want to change you can click here I don't want to change just I'm explaining you want to copy or create everything will come here new entries everything come here okay but I'm just answering or two you have to we are copying header add the related building that is 0 0 1 different C current invoice only item here one important thing is there okay pad our item category add relatives I have used a tad standard okay or two up to pad okay from item building document there is no specific item credit sales are run delivery is there but here specific items but it is reference so no need to maintain here okay this is the most important this is common item relate item ad related invisibility you want to split you can different options are there okay come main order single invest Center company with different options are there you can based on your requirement you can maintain this is most important thing okay building quantity matter quantity lesson voice quantity we can able to do bill with as per Adder quantity are less than the other quantity not more than the other quantity that is building what most important thing here okay negative quantity allowed or not we have put in a positive quantity only we are not allowing negative quantity at zero quantity G cells added to building okay pricing is tapping while tapping how it will copy we can control here okay well copying how it will copy we can control if we can put carry out no pricing so the total new pricing will come whatever latest condition records are there this will come not to other debt uh pricing conditions same both are same work you know it is new will come okay if you can put B okay if we can put a a only scales can be redetermined remaining all are common as it is okay so we can put copy manual pricing elements read it to many others that means there is manual condition types are there those price will come automatically remaining uh whatever condition occurs these all are latest it will come okay d okay d d means copy pricing element unchanged as is it will come Okay g happy pricing elements unchanged and redetermined tax only taxes can be latest records will come remaining all outcome as this okay here we have maintained G that means taxes can be redetermined remaining all are come as this is AD related building copying controls okay delivery related building okay delivery related building okay now I am showing only delivery to building other to delivery you can check in my copying controls video building type F2 okay harder LF delivery type LF okay here see header delivery related building okay it is all are not mandatory item level what is daily related doubling item category tin okay we need to secate tan tan okay here see lf2 F2 we have maintained t a n to building e n Only okay delivery related item we need to maintain don't change it invoice but here also different items so here's c b b means building quantity how building quantity can get delivery quantity aha less investment delivery we can able to create delivery with delivery it's a billing with delivery quantity or less than delivery quantity okay more than delivery quantity we cannot do billing but we are using this is most important because all are already extra price Source why you can put in in before we have not maintained anything here we maintained e e means delivery or order okay the system can take sales order level pricing condition values it will take into billing okay if we maintain some value pricing and delivery level okay that also it will consider okay both conditions are same in sales order and delivery it will it will get it from latest document that is delivery okay delivery from delivery and Order both values it will get both are same condition it will get it from delivery that purpose you can use infuser I can create one video per uh delivery pricing okay this is copying controls okay up to now I have explained building document uh delivery related building document creation Hardware related document creation cancel invest building document uh controls accounting entries okay accounting entries and accounting entries we have 0 5 1 and copying controls okay friends uh if you like my video please subscribe my channel don't forget get like it okay if you want to share it to your friends you can share it will helpful for me thank you very much