Simplify Busy E Invoice Processes for Product Management

Busy e invoice for Product Management

hello everyone a warm good afternoon to all of you Welcome to our webinar today we are going to discuss about e-way wheel management your host on this side we'll discuss about the configuration part and we'll also discuss uh about e-way wheel management is benefits its need its background and will practically check and busy how we can configure e-way wheel Management in busy so let's start this session now what do we mean by e-way wheel management since uh e-way wheel management is basically an electronic compliances mechanism uh in by way of a digital interface a person causing the movement of goods can upload the relevant information prior to the commencement of movement of goods and generate a e-way wheel number a unique evil number through e-way Bill Nic portal so every transaction will get a unique evil number that can be generated automatically through busy in behalf of evil Nic portal now what are the backgrounds of e-wavel management there are many backgrounds like applicable exemption purpose validity and cancellation we'll discuss one by one applicable means uh eBay bill is applicable for those kind of transactions that are related to a supply of goods other than supply of goods there are many transactions like sales returns so e-way will can also be generated through sales returns and in invert Supply from an unregistered person like if you are going to purchase a goods from your unregistered party or unreaster vendor in such scenario you can generate evil and in case of stock transfer from Branch to Branch so if you are going for a stock transfer entry from Branch to different branch uh in the search scenario you can generate your irrational number also exemptions exemptions uh may vary uh depend on the kind of uh uh transaction like if a transporter is uh is with non-motor vehicle if the goods that has been transferred through uh from the custom Port if the movement of good is done by the defense Ministry in such scenario e-way bill is Exempted for such kind of transaction purpose to ensure that goods are being transported compiled with the GST law and is on effective tool to track movement of goods and check the tax eviction validity validity depend on eBay will uh the how much distance the goods is acquiring depend on the uh distance of that movement of goods the validity depend on the distance or movement of goods like say uh if uh if a Goods is uh moving in a distance less than 100 kilometer then the eBay will will be valid for a day and for every 100 kilometer the validity will extend to one day from the relevant day cancellation now uh many a question arise related this how we can or what are the rules that uh evil can be canceled or not or what is the provision period to make the cancellation of evil so you can cancel your eBay will within 70 72 hours and this cancellation can be done through busy software also no need to go to your eBay will portal and do the cancellation procedure you can do directly from busy we'll check practically when we will see in the busy software needs now Eva Village needs for maintaining a proper standardization like free eBay will also offer Simplicity and standardization as each state previously had his own declaration forms its variable number of permit number which was which were denied to the business so this kind of things are uh got reduced we will As Eva Villas came it I have maintained a proper standardization eviction of taxes obviously it's check the tax eviction or movement of goods let's make a hassle-free movement with proper documentation it will provide tracking of a movement of goods also you will have to maintain an easy verification of the movement of goods through QR code also the beneficials there are certain beneficials of e-way wheel management also like less documentation no need to uh maintain multiple document uh it may help to maintain a less documentation part efficient transport Transportation it make a proper Transportation efficient through e-wave management user friendly as uh you know that busy software is also user friendly in our sense so evil management also become quite user friendly no need for a certain procedure no need to go to a department no need to move physically you have to just login online and you can generate your email remove waiting time also it helps to remove certain kind of waking times uh that arises when we physically move to the apartment or we physically submit certain document to get a e-level number or registration number so this kind of uh provision will get removed through e-way wheel management now here comes the implementation part implementation at certain process like first you have to go to Administration features and options and uh sorry Administration under Administration you can get a configuration button under configuration you will get a feature and options here you will get a option called GHC slash that you have to click that button under that you will get a eBay will enable provision so if you enable your eBay will management you will get a configuration button which get highlighted with certain information like your company's place your PIN code your eBay will uh GSP ID and password that can be generated through your eBay Bill portal will check practically when will we do or when we will share our busy screen uh next is the Dual GSP registration as uh we have added another GSP suvida provider to take care of above of e-way bill so you can think now that how power busy is providing to the to maintain your e-wave if any of the server get down or if some cases eBay will get slow so another server will take care about this master configuration the second point that certain node needed to be set in our mind before generating an email one is the master configuration under master there are various part like account Master like customer Master League unit Master like uh item master so we'll check one by one in Practical section and there are vouchers in vouchers is there a few options that needed to be enabled to generate or to get the pop-up of evil generation directly from the transaction so after getting your transaction saved we will you will get a eBay will a unique evil number generation provision whether you want to generate automatic mode or you can connect to Json mode also now here is certain screenshot of that uh implementation uh option like features an option you have to go to features and options then you will get a email requirement button you enable that e-way bill button and you will get a configuration button like this a highlight consideration configuration button will display the entire information about your company your company's place your company Speed code your uh if you want to set a limit certain limit that for Central transaction you want to set a limit that above 50 000 transaction uh eBay will pop up will come for generation of that particular transaction or in local cases you can set a limit of one left and uh you if you want to generate Auto available number from that scenario you have to enable this and uh when you enable this uh one thing you have to make sure in your mind that firstly you have to log into our evil portal under you will portal you have to generate your GST usage and password uh uh under our GST suvida provider that is reptile or Pinnacle function or both reptile and Pinnacle sensor so you can generate two GSP or you can generate single gsq also and but make sure um that GSP uh should be the provider under which you are going to create your user ID and password it should be weptel or finagle can serve next dual GST registration why we have provided this option dual GST registration because uh as mostly feedback come in our end that uh eBay will generation getting slow or server is getting down so what what is the main uh or what how we can uh get back or how we can help in this scenario so we have added another uh GSP power to take care about your e-way wheel so that if any scenario reptile electrosoft uh server get down Pinnacle sensor will help in such scenario to generate the e-level Master configuration as I've I have said that uh there are a few points that needed to be uh uh get in our mind one of you is the master configuration in master configuration there are many configuration part like companies configuration whether whenever you go to a company edit company you make sure that your company's address is full uh you have fill up your address your PIN code company screen code material Center is needed if you have multiple Branch branches or if you have multiple go Downs or you want to dispatch from different go Downs or different branches in such scenario you have to provide your Mutual Center address your metro center pin code State and station also so in case of party you have to maintain your party gstn number you have to maintain your party's station pin code uh in case of unit unit means uh whatever measurement you are defining in your item like it's kg or meteor or piece in such scenario there is a unit uh uqc means unit uh quantity code that should be fill up in your unit Master otherwise the vehicle generation May create some error in item Master you have to mention your item HSN or SSC code item taxation part and uh in transport a transporter scenario transporter scenario there are two part like ID transporter ID or vehicle number if you maintain uh it is mandatory that you have to maintain your transporter ID along the transporter name and if you have vehicle number also with you then you you should mention your vehicle number of that transporter in the transaction so that you can generate Part B of the e-wave load you can get the printout of Part B of eBay eBay now this is the voucher configuration that I was discussing that you should have uh defined these two features while going for a generation of your evil whether in Seal or in sales return or in purchase you have to enable this input transaction detail and generate Eva will after saving see uh there is a screenshot of uh transaction uh dummy transaction of sale voucher here you can see whenever a sale entry get done so click the save button this generation eBay will point will come it may be automatic it may be Json for automatic you have to register in your GSP portal it's a one-time job work you have to done you have to do from your eBay Bill portal and you put your GST user and password in business configuration portion then it will generate automatically each and every transaction eBay will be generate automatically automatically no need to go to your eBay will portal and upload this transaction this is kind of printout this is an example printout of eagle now this is a tax invoice this is a standard tax inverse that this is providing in standard tax inverse you can also provide your e-way bill number and uh busy also providing Advanced build format you can design your Advanced build format and you can Define your available detail also in advanced build format also now let's move on to practical session in busy let's let me share the busy screen here the first uh uh configuration part for the implementation purpose is to go to Administration configuration features and options and then you have to click gstn slash that from here you have to enable your e-way bill number uh requirement whenever you enable a configure button will get highlighted and click this configure button you have to Define your company's place and your company pin code along with limit if you want to set certain limit you can set your limit otherwise you can press zero you if you want to create even number for each and every transaction whether it will exceed your limit or not and if you want to generate your eBay bill in automated mode you can enable this option if you want to print your evil in a detail or in a summarize mode you can select this option also if you have already created your e-way wheel idea uh GSP user ID and password through your eBay Bill portal you have to put this ID and password under your our GST suvida provider generated your ID and password under web till then you have to put your GST again password in under reptile and your foot and I have to okay this click this OK button so let's say I show you how uh GSP using password can get created through VSC portal I show you a sample of that now uh if you click Auto generation let me show you the sample screenshot for auto generation of EV you have to go to uh in this way you have to log into a e-way bill portal if uh if you log in on your eBay portal under e-way wheel you will get a registration detail on your left side you have to click the registration detail uh under registration you will find for GSP you have to click for GSP and then you have to verify your OTP that will be gone to your register mobile number if you send click the send button for the OTP after getting ready verified your OTP you will get a creation box edition of new GSP ID and password when you click add button you will find multiple GSP suvida provider name you have to select webtail or Pinnacle sensor from here under webtel or Pinnacle sensor you have to create your ID and password so if you create your ID and password you click the add button you can do simultaneously in case of Pinnacle sensor also you select pineapple filter and then create another user ID and password under Pinnacle sensor and click the add button so in this way you can create your eBay will GSP ID and password through available portal and you put whenever it get created you put that GST ID and password over here if you have done your creation under reptile you have to put your ID and password under webpal if you are done under Pinnacle sensor you have to put ID and password on the plugin let's say I have set a demo uh dummy use again password on the Webmail then I put my ID and password under web till and I press the OK button when I save this configuration so this is the first configuration we need to do to enable evil Management in busy now second thing is that to check whether I have puted my information whether we place my every detail uh of my uh transaction like uh uh if I put it my company's address properly then I have to check through Credit Company I can check through edit company also here I can uh here I can see that I have provided my address detail my uh telephone number my email ID whatever information I've got address is mandated I have to put my address written over here of my company NeXT I will check in the Master's configuration whether I have created a customer or whether I have to take my customers detail over my customer Master like customer address customer G stand detail customer station customer pin code this station pin code uh GST in detail this station pin code is mandatory and uh I save this option next I will check in the item Master whether I've selected uh or whether I put in my HSN detail in my IQ Master whether I put in my taxation category over selected my taxation category or not and then uh I will check on the material Center that I have said that if you want to set a different discuss detail if you have different branches or different area from where you will supply your product in such a scenario you want to get the address detail from your a Metro Center or you want to face the address detail on your eBay will print out uh whenever you select a bill from discard from mode in e-wavel transaction entry module then you have to provide your entire information related to the sketch like address it would provide your address over here you have to provide your from Tool screen code from State and uh and next is the uh these are the information required in the master and next is the transporter detail if you want to create your transporter idea if you want to update your Transformer detail you can update from here also some transactions utilities input transporter gstr ID from here you can update your transporter ID and and ID or whatever address you have to be transported and you can save this update and uh next is the unit unit means that I have said that every unit like box is kg Meter whatever unit you are using in the item Master you should Define this uqc for e-way wheel if it's remain blank then if this option remain blank then it will create error in evil you have this is mandatory you have to Define your uqc for eBay bill so left side Define box as my UPC for box now I have set certain configuration in my master now I will check the voucher configuration series configuration for that I have to go to Administration configuration voucher series configuration and uh under voucher series I have to select the module or the series of that particular entry model from where I want to generate my email let's say I select sale module and I select the sale series under series I select uh in the right side I click the voucher configuration button I checked that this point is that enable or not or let's highlight this point transport this point and this point this one both these points should needed enabled if you want to get a pop-up for auto generation or pop-up Json generation we will directly from the transaction you have planned about this option next year you can see that we have provided a generation of evil from purchase also you can see if unregistered transaction is uh going to done from purchase entry then in such scenario you can generate your evil by enable these options if you want to generate your evil from cell return also you can see that in sell it and we have also provided generate enable option you can enable this option from selection also next less I show you us dummy entry let's say go for the sale entry I provide any of the numbers and I select a party called Global Marketing you can see that a billing sitting address box has come if you want to change your shipping address of that customer in such scenario you can change your address manually by default the master address will pop up or will get phase in the shipping detail box you can change it manually and the Metro Center location means from where you want to get this catch if you if you fill up the location address detail and if you enable this dispatch form option uh you will print out then you can maintain this material Center address detail or you can make it blank if you want to set that from billing detail it will be get dispatched so billing detail will be the dispatch detail the billing detail is equal to despacito if billing detail is not equals to dispatch detail means your billing your company is from Bangalore you are getting a you are doing a transaction you are providing a providing a product from Bangalore in such case you can you can you can or cannot be provide your displace detail in your material Center Master if you want that your company is Bangalore and you want to despise your product from Bombay in such scenario you have to provide your dispatch detail in your Metro Center master now you select your item I put some quantity over here I put some price over here now I select some taxation part and I click the save button here you can see I have already created a dummy transporter name with the cell and I have updated uh with uh transfer ID which is mandatory vehicle number is mandatory for Part B and for party or evil generation transfer ID is mandatory if you if you have both vehicle number and transporter ID then it is very good you can generate both part and Part B of evil you can get the printout of both party and party so let's say I select transfer the detail and I double click uh to update if I want to update I didn't update my transport ID if I know I want to update directly from the transaction you can double click from here also the updation Box will get uh raised on your screen you can update from here also it will get directly updated in transaction let's say you select the station the station of the customer means from where the product is going to dislike so it's the customer station customer also belong to Bangalore my company also belonged to Bangalore that's why the station uh that I have defined in My Party Master is Bangalore so it has been already facing this pin code has also been phased if I enable this option eBay will requirement then it get enabled now distance will create will also get Auto calculated if you click this check distance but make sure your Internet remain open for that automatically your distance for kilometer will get a phase on this box next is this subtype subtype there are many kind of uh there are many process of transaction maybe it's a supply of good maybe it's a export build maybe it's a job Work bill or maybe it's skdr racing bill so you have to select what kind of Bill you are doing if you doesn't think that uh I'm doing a normal billing of supply of goods then you can select automatically also system will verify that this is a kind of will you are going to do whether it's export build system will justify that this is the export bill or is a supplier move so you can select automatic mode also transaction type if you want to set manual detail of your transaction time like you want to set Bill to shift your regular regular mess or whatever Party Master address you have defined that will be defined as a shipping address if you want to select build to C2 in the search scenario you can provide your shipping address different in such scenario the eBay will printer will show the billing address and as well as the shipping address if you go for the billing for Bill from dispatch from in such scenario this must dispatch from means from where you are going to dispatch let's say provide an example that if you are expecting from your material Center they have to provide you address on your Metro Center your if you select this option then evil printer will show bill from dispatch form uh in your printout build from means from where you are going to do the bill so your company's address from where you are going to do the billing and discuss from means from where from which branch from which area or from which good on you are supplying the product so you can if you select this one there is another option called dispatch detail requirement if you select this enable this option you have to put your dispatch detail if you doesn't put your dispatch detail in your Metro Center Master then you have to put over here if you want to select uh this option build from decimal prompt then that scenario this is mandatory you have to fill up all this information if you doesn't fill up this information in your item uh sorry material Center Master if you have put at your Metro Center master and you want to select that metal center Master as your despacito then disable this option it doesn't require so let's say I select this as an automatic mode and I'm go for the OK button if I made it automatic mode then system will justify your system will verify whether you are going for a well to safety method or whether you are going for a desktop motor no need to select this at manual mode now it's asking for the generation of eBay will I press this option I press automatic as I want to generate eBay will automatic and uh if you want to do the here is an option if you want to pick your address either from Metro Center you can enable that as told if you want to select the best detail from the Metro Center you have to enable this option or you press the OK button here the two point is coming check possible error and View and genetical if you have any certain kind of error you can click this option it will show the possible errors if no possible error is available let me share you once again this screen if there is no possible errors then you can go directly for generation of e-wave now you can see that uh in uh I have done a sale entry let me modify that sale entry and I'll save this option once again and I press the OK button I go for the generation you will actually click the automatic button press the OK button and I want to view and generate my email if I click this option you will see entire information related to my company detail and my customer details like receiver detail names and address Global Marketing is my customers gstn numbers address everything has been updated in my e-way wheel generation detail now if I click for Generate eBay wheel and I press the OK button number has been generated automatically if you go for the printout you press the OK button it's asking for a print of eBay bill so in this scenario you can see that you no need to go for printing of evil only available portal the print option will also get pop-up on your in busy software you can directly print your evil detail from here also now you can see that uh it's saying that eBay will could not be print reason print available is not allowed in the case of order do you want to print in summarize format let's say you press yes I want to print in a summarize format if I have selected in a summarize formula I can print from summarize format also so it's also asking we want to print the evil number in standard in inverse you want to print your standard format tax inverse I said I will print it later let's say I'll check first email will print out so you can print you will uh also individually you can print your tax invoice individually also let's show you first the eBay will print out so you can see a email printout of party has been generated in a proper way and no need to have to go to your evil portal to print your email detail now I show you the tax inverse where you can get the e-way bill number so if I go for the tax investment out press the yes button you can select your standard format also let me show you the standard print review here you can see on the heading part transporter detail vehicle number station e-way bill number so you are getting an e-way bill number also and uh if and here if you are going for a standard printer then you are not getting your eBay bill number updated in your print but eBay bill number is already get generated you have to check uh your standard invoice format for that you have to go to Administration configuration invoice document printing and standard let's say select sales invoice under sales inverse you have to click this transporter detail printout or optional field slash transfer detail printing so if you click this button you have to check whether this option is enabled or not you can get whenever you select this option as mentioned below when you click this as mentioned below you can get an option to enable or disable your evil detail on your tax printout so you can enable a visible from here save this option then you can get a uh print out of your evil number in your tax inverse in the standard format now many questions arise is that I have generated my evil but it was a wrong wheel how could I cancel this whether I have to I can get a option for cancellation of evil from busy or I have to do the cancellation directly from eBay portal I have to login my email photo I have to cancel it manually from the eBay Bill portal our answer is yes you can do your cancellation process directly from busy no need to go to your e-way bill portal you can directly cancel your transaction or cancel your e-way bill number let me show you the process as I have generated the evil number of this entry let's I want to cancel the EVP number of that particular entry so if I go for this click this cancel button cancel this voucher I said yes now it is asking for you if you want to cancel the evil number of this voucher also I said yes reason you have to put a specific reason reason is my reason is required either it's a wrong wheel or a mistaken entry whatever entry is reason when we have to you have to mention your vision it's mandatory and you press the OK button you set your remarks whatever remarks you want to set you press the OK button and your evil number get canceled successfully now another question arise can I generate e-way wheel for that particular voucher number that has canceled as I can I regenerate the equivalent of that particular voucher answer is yes but this is not on continuous basis this is for one or two time you need to think about that if you are going for a continuous basis but then this is wrong process you should not continue this process you can do one or two time you want that okay I this is my first second time mistake I can do it I regenerate my eBay bill for that particular voucher number you go for the activation process give activation your voucher will get activated once again you select your item you put your details you put your the pricing detail you put your select your taxation detail you save once again you generate you are go for the generation of eBay will press the OK button you generate your eBay will once again you press the automatic button you press OK and view for and go for the generation of email now if you press the OK button the e-wave number will get generated automatically for that particular voucher that you have canceled previously so this is a one two time cases don't make it uh regular basis so this is not a rule uh you have to maintain this and uh this is how we can get a configuration of eBay bill in busy and how we can manage our e-way bill number automatically through busy with the Hassan freeway no need for uh going manual process no need for uploading your Json in your uh in your footer and get the available number each and everything will be done automatically for that purpose it's a one-time job you have to generate your GST usaging and password to our e-wayable portal now let's I share you some common question that mostly arises in our mind let me share you that kind of questions also with you all now there is a certain question that's mostly arises in our mind first question is uh what is common portal for generation of e-way Bill common portal for the generation of evil is e-wavel gst.gov.in from here you can generate your eBay bill you are going for the manual process e-wavel system is slow how should I proceed now this is most motion that comes our and that e-way wheel generation is getting slow how we can make it fast or how we can show the method process so our suggestion is first check your internet speed and next wait for some time whether it may be server issue on it may be portal server issue third who all can generate the e-way rule now here is a question that who has the right to get the generation or can do degeneration of evidence the consignor the consignee the registered person or a transporter of the goods they have the rights to generate irregularly if there is a mistake or wrong entry in evil what has to be done as I have shown in Practical session that you have to cancel that bill you have to cancel evil number and you have to generate re generate your e-way bill number in a new method or in a new transaction way in which case e-wave will cannot be canceled if officer has already checked it if you if eBay will detail has been has been Transit already then in such scenario cancellation can't be done because it has been already verified by by the officers can part be available from busy is possible to generate I said yes as I've told that for Part B you have to provide your vehicle number vehicle number is mandated if you go for evil generation if you have no vehicle number then it's a scenario evil number can get generated party will also get generated because you have transporter ID with you but if you doesn't have the vehicle number which is then in such scenario power B printout can't be generated should I generate eBay will against invoice raise for Supply Services if you are going for a service uh related transaction in such scenario you will doesn't require rule says that for service transaction eBay will is not required [Music] now if you are going for a sales journal entry you can generate your eBay bill from sale challan also so we are providing available generation from sales also before going for sale view you can generate your evil through sale challan also so these are the common question that was uh most arises in our mind further if you have any doubt any Clarity you want to need you need you can have a chat with our expert or you can get a call uh you can get a call to our expert for your clearing your doubt we are providing a simple helpless number it's a five time eight two eight two eight two eight two and A2 so so this place so now officially I closed this session as I see that no question arises in our chat box so thank you all thank you all for your presence and uh have a happy and a nice day thank you to all of you