Streamline Your Customer Support with a Busy Invoice Format for Customer Support

Busy invoice format for Customer Support

generating service invoice in busy this presentation will give you an overview on generating service invoice that is your entering an invoice for the services provided by you for example you are providing AMC Services of computers or charging any repair or maintenance charges in that case you need to enter a service Bill and apply GST on it under this presentation we will learn how you can enter a bill for the services provided by you for this you need to create an item for the services provided as I have taken an example of AMC of computers in such a case you need to create an item with the name of AMC of computers and then enter bill for it in this presentation we will see how you can create an item for the services provided by you and how you will configure that item first of all we'll go to Administration Masters item add option and create a new item here we are creating an item for the AMC of computers suppose we have computer AMC related work wherein we provide AMC of computers and repair or maintainance Services then we'll create items for the same here first of all we have created item with the name AMC of computers take its unit as pieces like uh in this case in case of IMC of computers you need to maintain unit also quantity also that is you can provide AMC for one computer or in bulk like if you have taken a contract from a company then you can provide AMC of more than one computers specify its tax category as Services 18% that is this is a case of services specify the HSN s code for the item next specify Supply outward account here you need to specify the service charges receip account that is whenever this item will be used in transaction service. reip account will be affected after that specify yes in the don't maintain stock balance as it is a service item you do not need to maintain stock balance for this so we'll specify yes in the don't maintain stock balance that is we do not need to maintain stock for this item click save button to save the item next we will create an item for repair charges like repair or servicing of the computers for this we have given the name as repair charges here we have taken the unit as any not applicable that is we charge a lumps some amount for the repair charges and we do not need to maintain the item quantity unit and price for the same here the main advantage of taking the unit as na not applicable is that while entering transaction bsy will automatically shift Focus to amount field that is you just need to select the item and specify its amount item quantity unit and price Fields will be automatically skipped next we'll specify the tax category same as Services 18% Supply outward account as service charges rece and don't maintain stock balance as yes if you try to change don't maintain stock balance to note then Biz will show a message box that since you have not maintained unit for it that is unit is not applicable you cannot maintain stock for this item it's a very simple concept that for Goods you need to maintain stock for service items you do not need to maintain any stock next we will enter transactions for this item here we are entering a supply out or sales voucher specify the details related to the header of the voucher here we are taking the sale type as lgst 18% that is a local transaction taxable at 18% party as ASA Enterprises now we'll select the item as AMC of computers specify units is five price is 1,500 is we have provided AMC Services of five computers with AMC at the rate of 1,500 each computer so total 7500 rupes on which we'll charge cgst at the rate of 9% and sgst at the rate of 9% so on 7500 we have charged 9% cgst and 9% sgst click save button to save the voucher next we'll print this service invoice in the standard format since standard format is not configured we'll configure at first now you can see on the screen a bill for the service item here it is showing the AMC of computer 7500 rupees on which 675 cgst and 675 sgst is charged next we'll enter one more service invoice this invoice we are entering for repair charges here we have taken the sale type as lgst 18% and party as cash you can see on the screens as I have selected the item as repair charges automatically the focus has been shifted to amount field quti unit and price fields are automatically showing not applicable not applicable it's unit we have selected already and quantity and price is zero so I just need to select the item and specify its amount next we'll specify the cgst at 9% Bill Sury and sdst at 9% click save button to save the voucher after saving the voucher we have again seen the preview of the sale invoice in the standard format you can see on the screen repair charges 500 rupes on which 45 rupes cgst and 45 rupes sdst is charged next we'll go to display stock status closing stock alphabetical report here we are viewing the report for all items on the screen you can see it's showing the stock of computer as opening quantity 10 pieces it's not showing stock of AMC of computers or repair charges items since we have not maintained the stock for these items so these are not shown in stock status stock status will show stock of only those items for which which we have maintained the stock balance next we'll go to gstr reports GST summaries GST summary option we have generated GST summary for a date range on the screen you can see 18% local transaction in which taxable amount is 8,000 rupe on pressing Enter key you can see both the transactions we have entered on which cgst and sgst has been charged next we'll view gstr1 here we are viewing gstr1 for the 4 a B2B section you can see the AMC of computer transaction on the screen since this transaction is made to a party that's why it is coming under this section next we'll view gstr 147 A1 b2c section in this section it will show the cash transactions only so it's a very simple concept to enter bill for the services provided by you you just need to create items for the services you are providing in specified tax category and said don't maintain stock balance to yes after that you can easily generate service invoices hope after going through this presentation you would be able to easily generate service invo and busy thanks for watching for more videos subscribe to our YouTube channel