Effortlessly Manage Your Clockify Invoice for Management

Clockify invoice for Management

[Music] welcome in this tutorial we'll cover how to set up and use a time clock kiosk manage users and pin codes and run time reports [Music] first you need to enable kiosk mode in workspace settings then go to kiosk from the sidebar and click create this kiosk will be for people in our west side branch so we'll name it like that and also select it here so all the time will be tracked to it next we'll add members who will use this kiosk to clock in let's also require a pin code each person gets their personal pin automatically plus here you can see the kiosks universal pin with which you or a manager can clock in for any member once we create a kiosk it will show up in the list and you'll get a link which you can open on any device you can edit a kiosk here to add new people to it or deactivate it if you'll no longer use it if you have a new employee you can add them on the team page if you're adding a manager or a worker that will personally log in to clockify to track time and view reports you can add them here as a full member but if a person doesn't have an email and will only use clockify through the kiosk you can add them as a limited user here if that person later needs to access other parts of clockify like reports or personal time tracker you can convert them to a full user by adding their email you can edit someone's information and upload their photo by opening their profile here you can see and reset someone's pin here or you can go to the kiosk page and download all the assignees along with their pin codes here let's now cover how to open a new kiosk go to kiosk page and then copy and open the kiosk link in a browser on a device you wish people to use like tablet phone or computer then log in with your admin credentials the same ones you use to log into clockify you can prevent people from accidentally exiting the app on the tablet by pinning the link on ios devices you can add a link to home screen and in guided access leave only touch and keyboard enabled on android devices you can pin a link to the home page for more detailed information visit our help center the link is in the description once the kiosk is open your members can select themselves enter their pin and clock in with a single button once they're finished they return to the kiosk and either clock out or start a break they can also see their current timer total track time for the day and week and if they had any breaks and when to get the brake option make sure you've enabled it in workspace settings then an employer will see start break button while they're clocked in when they tap it they will be clocked out and a time before their break will stop when they finish they can tap finish break to stop the brake timer and clock in again if you wish to clock in for others select the person and enter the kiosk's universal pin code the kiosk will automatically log out after 24 hours after which people won't be able to clock in or out but you can change the session duration in kiosk settings here and make it longer or shorter you can also close it manually by signing in as admin with your pin code and choosing closed kiosk closing doesn't stop any active timers so make sure everyone's clocked out beforehand to see all employees that are currently clocked open clockify in your browser go to dashboard select team and scroll down to activity table you can pin the table to the top of the page here and bookmark the link for quick access you can also go to timesheet and select someone's timesheet or go to someone's calendar to see how their day looked like each time someone clocks in and out a time entry is created the same happens if they go on a break here in the detailed report you can see all the individual time entries along with their start and end time you can edit any entry directly like this or add time for someone like this here in the summary report you can see all track time broken down by any dimension you want for example you can group time by user then by date or choose some other breakdown here by default time is categorized by projects and clients but you can change it to something that better fits your business like location in the workspace settings you can filter reports to see time only for a certain person or a location or a certain time period like this you can also filter by kiosk but you first need to add it to filters here and finally you can export all the data in pdf csv or excel here which you can later send to payroll or accounting you can control what's exported here in customize for example you can rename the title of pdf exclude pay or include custom user fields now if there's additional information you wish to add to employees like department or their id you can create a custom user field here then you open a user's profile fill the details and on the detailed report when you customize export you enable the field and all time entries for that person will also have that user's information those are the basics of time clock administration in clockify be sure to check out our other videos to see how to set up clockify from scratch and learn more about other features like approval time off and scheduling [Music] you