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Create receipt for Purchasing

so first let's see how we'll be able to create the purchase order so we can click on this option called manage purchase order so this is the app we will be using for creation of the purchase order so in this application on the fury you have been given two option one the exact screen we have in this GUI like we have me21n for the creation of the purchase order so that that through that you will be able toate create the purchase order the another option is there is a different app to which you will be able to create the purchase order so that would be little different from what we have seen in the GOI screen so here you can just see it is saying that manage the purchase order so you want to see any of your purchase order for your company code so you can mention your company code ID and after that you can click on the go option click on the go option so here you can just see this is how you will be able to view your purchase order on the fury app so we have created two purchase order so one is one is ending with 57 another is ending with 58 now if you want to find out the status of these purchase order for that you need to go to the relevant purchase order so for example this is the 58 purchase order I want to see the status so click on this standard Po and then we can click on this option called display document flow click on this option called display document flow so here you can just see the system has given you the information that this is the purchase order we have created on 24th of April then this is a purchasing group this is the purchase organization this is your supplier name company code amount currency and for that gr has been done this is the gr now next to the gr we have the IR so this is the IR we have done so this is the document number we have for the gr and this is the document number for the IR so what about the what about the FY document number so in order to get the FY document you can just see this is the FY document number you can just see automatically system has just uh taken this taken this uh gr highlighted okay so system has highlighted this gr because this journal entry is related to which document this journal entry is related to the gr document and this General entry is related to which document this is related to the logistics in or a do so we'll be able to see this is the general entry so that is how you will be able to get the information that okay for this purchase order what is the status now if I just go back and I want to create a purchase order from the scratch so you have been given here a option called create purchase order create purchase order click on the credit purchase order option so this is the one screen like through which you will be able to create the purchase order we'll have another screen which would be similar to what we have seen in on the GUI that is the me21n so on that we will be having same kind of field in the header line atom and we'll be able to create the purchase order but let's create the purchase order with this application so we need to give the currency then we need to give the purchasing group ID which is we are using triple dou1 purchasing group ID then after that we have our company code ID and we have our purchase organization ID then supplier name so we can take here the supplier name 105 right now we can just go to the line it here it is saying some message document contain no item let's create the item so you will also observe here so we have been given the multiple tabs so either you go to the m relevant tab or you can also scroll down okay so it will directly take you to that particular tab only so here we are on the item tab so we need to add the purchase order item click on the create button so we need to mention here the material we want to buy so we want to buy raw material it is RM to6 so we have our material then we need to put the quantity so we are we want to buy 100 quantity and price you can just see it is already showing as $100 per unit and plant ID is26 enter now we can see here we have the price as 10,000 and after this here there is some red message let's see the red message it is saying that enter the delivery date okay then the purchase order item has a default schedule order item okay so here we can enter the delivery detail this is the information system is giving you for your pricing condition in this pricing condition here we have the gross price cash discount zero then this is the actual price we have so this is the delivery date so let's have the delivery date as today's date 29th of April 20124 enter so now we are able to save this purchase order and for this we can click on this apply button click on this question mark okay okay all these are the warning message we can ignore and click on the order button so we can just see we got the PO number it is 42 00 216 that is our PO number now further if you want to edit it or with reference to this you want to create another po you can click on the copy option also but we want to do the good receipt for this and for the good receipt we can just click on the go option scroll down you can just see this is the third purchase order we have Creed we can click on the standard Po and here we can go to this option called post good receipt for the purchasing document you can also get more link click on the more link and if you want to have any of the link on the screen then you can just select the checkbox so syst going to show you that link and through this you will be able to navigate to that particular page and get the information so here I'm going to click on this option called post the goody document for this purchasing document so we need to go down and we need to confirm the uh this delivered quantity so we can just select this checkbox and again here you have been given the option like if you want to do any kind of attachment so the option is available but we don't want to attach anything so we want to do the good receipt and for this good receipt we need to click on this post button click on the post button so you can just see you got your material document number it is 5 2703 Okay click on the document number so you can see the good SE document number type we have been given we and here it is giving with the information that this was your purchase order number this is your material document number and this is your F document number so here if we want to view this F document click on this and we want to see the general entry we can click on the general entry meanwhile if you want to see the information for this purchase order on the G screen you can go to the display your purchase order with me23 and we can display this PO and we'll be able to get the information here also or we can go to this document overview document overview on and go to the layout and here we can just see my purchase order so this is the purchase order we have 42 all0 216 and we can go to the PO history where we'll be able to get the information that we have made a invoicing of 10 now let's go back to the fury app it is still working okay by the time okay now it is completed so you can just see this is the accounting entry system has given you so your raw material account got debited and your gr clearing account got credited so when this will be debited by system when you are going to do the invoicing so the same entry we will be also able to see it on this screen so we can go to the material document and after that we need to go to the document information Tab and then click on the effer document so this is how we will see the difference how we can navigate on the GUI and on on the fury screen so this is the F document number we can view the F document so you can just see so both are matching so this is what we have now we need to also do the invoicing in order to do the invoicing we can go to the back option and here we have a option called we have a application called supplier invoice create supplier invoice let me just see it it is not on the homepage so let me just for it it is supplier invoice supplyer invoice so you can just see this is the application we have create supplier in through this we will be able to do the I we need to give the reference of our purchase order and this purchase order we can copy here we can copy the purchase order from this screen go back and this is our purchase order now here we can just go down we can give the reference of our purchase order number then enter now we can go in the header where we need to give the invoice dat as let's say today's date and we need to give the reference let's have here the reference of purchase order number enter so this vendor number Supply number has been determined by System automatically now we need to mention here the amount you can just see this amount system just showing you with the red color 10,000 so where you need to mention this amount in this field called gross invoice amount so it is 10,000 enter and now if you want to check it click on the check option so you can just see it is showing you that in successfully checked so now we have the balance zero in the green color so we can just go for the posting or we can also park it so the way you do the normal parking for your like direct fi invoice same way for your invoicing also your purchase order based invoicing you can do the parking but here we want to post it click on the post option so you can just see this is your invoice number 51 all 01072 this is your invoice number you can click on this and it will take you to the invoice now from the invoice you will be able to get the FY document also and by having this document posted into a system so system is going to create a open item for your vendor and that open item we can display with the help of transaction code fbl1n so we have our vendor it is 10519 and for this we will be able to see the invoice with the current date so you can just see the date is 29th of April we have the amount 10,000 R is the document type which will document type which will indicate you that this is a purchase order based invoice and this is your FY document number 8603 now see this document on this Fury application also so we can just go down in O status it is showing you as posted if we would have done the parking system would have shown you here as a park document and this is the reference document number mean this is your purchase which we entered manually and after this we can basically this is the invoice amount so we will be able to get the FI document we can click on this journal entry click on the journal entry and also if you go to the purchase order screen on the GUI with M 23n so we'll have in the p history will have also update about this invoicing so system would have added one more em of 10,000 so this is for the IR basically this IR we did it on Fury but it got updated on this G also now let's see the invo document invo accounting entry document on the fury so this is the purchase order number after that this is the en number and for this invoice we got the accounting document number 86 all3 so if you want to display the accounting entry click on this actually here we haven't attached anything if you would have attached any supporting document system would have shown you the document also relevant app journal entry analysis so this is a document number let's go and here system will give you this information G your clearing account debit your vendor account created and vendor reconcillation account we maintain 1500 now the same thing you will be able to do it with the help of another application called create purchase order here we have used application manage purchase order so you can have the another application it is a purchase order this will look like your the the screen we have seen on the G same way here also we'll be able to find out the header line atem information in that we can maintain the we can maintain the field information okay I'll go to the homepage you can just see we have a application called purchase order create purchase order let's click on this and here you will see the same kind of layout we have on the GOI okay so we can see on the fury also so for example if I want to have this Header information and this document overview I want to open and here also if I want to see all my purchase order so we can see that purchase order also further if you want to see the information for this 216 purchase order click on this and we can just go to the PO history so the same thing you can just also see on the sap Fury app with this application now if you want to create a new purchase order so same thing you can go to the create and you need to give the information in the header line item you will be able to do it so here if I just click on the create button and we need to give here the supplier information then we can give the purchase order information purchase organization and then we have the purchasing group ID is 01 company code ID we have 26 and then we can go to the line item data click on this in this we need to go to the material Let It Be material as a raw material it is RM rm8 and system will suggest all these material sorry2 626 so this is a material we have quantity we can enter 10 and then we can click on the save option plant ID so system is asking here the plant ID double to dou6 then we can click on the save option so you got the another PO number which is 42 all0 it is 217 okay so same way you can go to this PO so click on the save option so you can go to this standard Po and after that further you will be able to do the G okay here if I just click on this my purchase order once again now you can just see a new purchase order has been added by System ending with 217 so this is how we'll be able to complete our procure to uh this pay cycle actually now for this you can either go for the manual payment or you can go for the automatic P program